CLEVEDON & CHARD OPEN MEET
(UNDER A.S.A.LAWS AND TECHNICAL RULES)
AT Hutton Moor Weston Super Mare
Level 3
ON Saturday & Sunday 23rd& 24th June
THIS EVENT IS LICENSED (LICENCE NOTBA) BY THE A.S.A. FOR ENTRY INTO COUNTY & REGIONAL COMPETITIONS AND CHAMPIONSHIPS
General Conditions
Clevedon ASC and Chard & District ASC (The Promoters) reserve the right to reject any entry without giving a reason. By submitting entries on the official entry forms or electronic file, clubs and competitors accept the rules of this competition.
Competitors whose entries are accepted and are subsequently found to have been entered in the wrong event(s),
(a)because of incorrect entry information, will be withdrawn from the event(s) and will not have their entry fee(s) refunded; or,
(b)because of error by the organizer, will be withdrawn from the event(s) and will at the organiser’s discretion and without further obligation or liability by the organizer either i) be entered into the correct event(s) or ii) receive a refund of the relevant entry fee(s)
All competitors must be Category 2 registered with the ASA or their relevant Governing Body, and may compete in the name of one club only. It is important that swimmers enter under the exact name by which they are known to the ASA, so that our computer software identifies the correct swimmers.
This meet has been designated as Level 3 for County and Regional Qualifying Times.
Age groups will be:- 9yrs, 10yrs, 11yrs, 12yrs, 13yrs, 14yrs and 15yrs/over. Please note that 9yr olds will not be allowed to swim 100m events. Ages as at 24th June 2018.
The Pool is 25 metres long and the competition will be swum short course. Anti-wave lane devices will be installed and electronic timing/placing will be used whenever possible. Entry times should be those for 25m pools.
The meet will not exceed 7.5 hours total racing time (excluding warm ups) on either day.
Swim Meet entries will be managed on a computer. By submitting entries, consent is thereby given, as required under the Data Protection Act 1998, to the holding of personal information on a computer. Personal data, including submitted and recorded times, may be made public during or after the Meet.
Only swimmers reporting for their event and officials will be allowed on poolside during the Meet. Coaches in possession of a coach pass are allowed on poolside during warm-ups. Wet swimmers are not allowed in the spectator areas. The small pool may be used at the discretion of the lifeguards and is for swim down only.
Parents and Carers of participants under the age of 18 who wish to take images are requested to focus on their own children as much as reasonably possible and to avoid including other children in images, particularly if those images are being shared with family and friends or through social media platforms. Whilst it is acknowledged that parents / carers wish to celebrate the achievements of their own children when taking part in aquatic events it should be recognised and respected that other parents / carers may not wish for their child’s image to be taken and shared in this way.Any person not complying will be asked to leave the pool complex. The Meet Organisers may use photographs to display on their website. It is the responsibility of Clubs to ensure that the Meet Organisers are notified if any child/parent does not wish their photograph to be taken.
Neither the promoters nor Legacy Leisure accept any liability for any loss or damage to personal belongings.
The promoters reserve the right to alter these conditions if necessary, any alterations being announced during the Meet. Any matter not covered by these conditions shall be at the promoters’ discretion if not covered by ASA Laws or Technical Rules.
Entries
Entry Information Packs are available from the Meet Secretary, Mr Paul Chambers, 32 Conference QAvenue, Portishead, Bristol BS20 7LF (07891 943133) or email .
All entries must be submitted in ONE Hytek electronic entry file and emailed to before midnight on Friday 11thMay 2018 – no late entries will be accepted.It will be the responsibility of the Club submitting the electronic entry to ensure the accuracy of entries prior to submitting to the Meet Secretary.
Updated entry files will not be accepted.
Please submit times for 25m pool
Cut off times will be applied to all events. Competitors’ entry times should be based on times actually achieved.
The entry fee for each event is £6.50. Entry fees should be paid on one consolidated cheque made payable to Clevedon & Chard Open Meet. If you prefer to pay by BACS transfer, please contact the Meet Secretary to organise this facility. Entries will not be registered until evidence of cleared funds is received by the Meet Secretary.
Coach passes (maximum 4 per club) are available at a cost of £15 each for the whole or part of the Meet and include a programme and a full set of results. Applications for these should be requested on the entry form at the time of submitting entries. These passes are transferable between representatives of the same club, however, it is the responsibility of the club to ensure each person entrusted with these passes are checked in line with the A.S.A. Child Protection Policy and must hold a current DBS certificate for their swimming volunteering role. DBS certificate numbers must be provided to the Meet Secretary for all staff who will be in a position of responsibility and wearing these passes. The passes must be worn at all times during the Meet.
Entries will be accepted on a ‘first come first served’ basis. The promoter reserves the right to reject entries if events are oversubscribed but will ensure an equal balance of swimmers across the age groups and capping the more popular events if required for safety reasons.
Entry reports and exception reports will be sent to Club Secretaries by Friday 18th May 2018. Further action may be required before confirmation of entries can be achieved. It is the responsibility of the club to ensure entries are corrected and returned to the Meet Secretary within 48 hours to enable entries to be confirmed, after which a list of scratched or rejected swimmers and refund cheque will be sent.
Once entries have been confirmed, there will be no refunds for withdrawals or scratched swimmers.
Prizes
All events will be HDW. Awards will be made for the first six places in each event for the age groups given above.
There will be overall trophies for the Top Girl and Top Boy in each age group and also a trophy for Top Club. The trophies will be based on the acquisition of the highest points total throughout the meet (6 points for a 1st place, 5 for 2nd etc). In the event of a tie, the number of first places etc will decide the winner.
CLEVEDON & CHARD OPEN MEET
24/25th JUNE 2017
Level 3 Licensed Meet
License Number tbc
SATURDAY 23rdJUNESession One / Session Two
Warm up 12.30pm
Start 1.20pm / Warm up tbc
Start tbc
Event 11 / 200m Back / Boys / Event 21 / 200 Breast / Girls
Event 12 / 200m Free / Girls / Event 22 / 200m IM / Boys
Event 13 / 50m Breast / Boys / Event 23 / 50m Free / Girls
Event 14 / 50m Fly / Girls / Event 24 / 50m Back / Boys
Event 15 / 100m Free / Boys / Event 25 / 100m Fly / Girls
Event 16 / 100m Back / Girls / Event 26 / 100 Breast / Boys
Event 17 / 200m Fly / Boys
SUNDAY 24thJUNE
Session Three / Session Four
Warm up 8.00am
Start 8.50am / Warm up tbc
Start tbc
Event 31 / 200m Back / Girls / Event 41 / 200 Breast / Boys
Event 32 / 200m Free / Boys / Event 42 / 200m IM / Girls
Event 33 / 50m Breast / Girls / Event 43 / 50m Free / Boys
Event 34 / 50m Fly / Boys / Event 44 / 50m Back / Girls
Event 35 / 100m Free / Girls / Event 45 / 100m Fly / Boys
Event 36 / 100m Back / Boys / Event 46 / 100 Breast / Girls
Event 37 / 200m Fly / Girls
CLEVEDON & CHARD OPEN MEET CUT-OFF TIMES 2018
(All Qualifying times are “No Faster Than”)
BOYS / 9yrs / 10yrs / 11yrs / 12yrs / 13yrs / 14yrs / 15yrs+50m Free / 36.39 / 33.41 / 31.14 / 29.20 / 27.57 / 26.57 / 25.72
100m Free / 1:14.10 / 1:08.62 / 1:03.97 / 1:00.00 / 57.50 / 55.76
200m Free / 2:59.42 / 2:40.66 / 2:27.53 / 2:19.33 / 2:11.27 / 2:05.27 / 2:02.30
50m Breast / 49.71 / 44.80 / 41.31 / 37.90 / 35.53 / 33.88 / 32.79
100m Breast / 1:38.54 / 1:30.41 / 1:22.80 / 1:17.32 / 1:14.08 / 1:11.75
200m Breast / 4:00.79 / 3:30.32 / 3:13.81 / 2:58.58 / 2:46.87 / 2:38.59 / 2:35.98
50m fly / 42.99 / 37.46 / 34.50 / 32.39 / 30.30 / 28.95 / 28.03
100m fly / 1:29.36 / 1:18.72 / 1:13.22 / 1:07:87 / 1:03.88 / 1:02.18
200m fly / NONE / 3:34.75 / 2:56.87 / 2:43.23 / 2:32.06 / 2:25.55 / 2:20.95
50m Back / 42.52 / 38.45 / 35.80 / 33.75 / 31.81 / 30.15 / 29.32
100m Back / 1:23.89 / 1:16.64 / 1:12.87 / 1:08.06 / 1:04.66 / 1:02.32
200m Back / 3:26.67 / 2:56.56 / 2:44.49 / 2:35.31 / 2:25.73 / 2:18.91 / 2:15.56
200m IM / 3:31.31 / 3:02.69 / 2:47.68 / 2:37.95 / 2:29.04 / 2:21.59 / 2:18.45
9yrs / 10yrs / 11yrs / 12yrs / 13yrs / 14yrs / 15yrs+
50m Free / 37.65 / 33.66 / 31.44 / 29.76 / 28.67 / 28.10 / 27.90
100m Free / 1:15.75 / 1:09.30 / 1:04.95 / 1:02.18 / 1:00.25 / 1:00.10
200m Free / 3:04.57 / 2:43.77 / 2:29.64 / 2:19.29 / 2:14.19 / 2:11.39 / 2:09.75
50m Breast / 50.05 / 44.49 / 40.68 / 37.94 / 36.44 / 35.68 / 35.28
100m Breast / 1:38.00 / 1:29.10 / 1:22.84 / 1:19.39 / 1:16.94 / 1:16.09
200m Breast / 3:59.38 / 3:29.10 / 3:11.05 / 2:57.24 / 2.51.53 / 2:45.61 / 2:45.14
50m Fly / 43.81 / 38.07 / 34.90 / 32.62 / 31.23 / 30.55 / 30.09
100m Fly / 1:27.93 / 1:19.82 / 1:12.64 / 1:09.65 / 1:07.73 / 1:06.47
200m Fly / NONE / 3:23.71 / 3:00.78 / 2:43.45 / 2:35.02 / 2:30.47 / 2:28.66
50m Back / 43.03 / 39.21 / 35.91 / 33.75 / 32.51 / 31.57 / 31.48
100m Back / 1:25.35 / 1:17.12 / 1:12.58 / 1:09.44 / 1:07.39 / 1:07.19
200m Back / 3:26.88 / 3:00.33 / 2:44.93 / 2:35.11 / 2:28.73 / 2:24.04 / 2:23.45
200m IM / 3:31.28 / 3:04.09 / 2:49.09 / 2:39.18 / 2:31.89 / 2:28.61 / 2:26.73
CLEVEDON & CHARD OPEN MEET
(Affiliated to ASA South West & Somerset ASA)
SATURDAY/SUNDAY 23rd/24th JUNE 2018
HUTTON MOOR, WESTON SUPER MARE
LICENCE NUMBER tbc
INDIVIDUAL ENTRY FORM
NameGender / Male/Female
Date of Birth / Age as at 24th June 2017
Club
ASA Reg No
Address
Tel No / Email
EVENT / ENTRY TIME / EVENT / ENTRY TIME
50m Freestyle / 50m Butterfly
100m Freestyle / 100m Butterfly
200m Freestyle / 200m Butterfly
50m Backstroke / 50m Breastroke
100m Backstroke / 100m Breastroke
200m Backstroke / 200m Breastroke
200m IM
Total no of entries / @ £6.50 per event / £
Total no of coach passes / @ £15 / £
Total / £
I confirm that the above details are correct and that I am eligible to compete in accordance with ASA law and that I understand and accept the Promoter’s Conditions
Signature of Competitor:
Signature of parent/guardian if under 18:
Please make cheque payable to Clevedon ASC
BACS Payments to
CLEVEDON & CHARD OPEN MEET
(Affiliated to ASA South West & Somerset ASA)
SAT/SUN 23rd/24th JUNE
HUTTON MOOR, WESTON SUPER MARE
REQUEST FOR OFFICIALS
Clevedon & Chard respectfully request your assistance at our Open Meet. Your support would be greatly appreciated. Please ask any officials in your club to complete the form below, indicating when they would be available.
LICENCE NUMBER : tbc
Session 1 - Warm-up 12.30pm – Officials report 12.30pmSession 2 - Warm-up tbc – Officials report tbc
Session 3 – Warm-up 8am – Officials report 8am
Session 4 – Warm-up tbc – Officials report tbc
Name
Club
Qualification / ASA Number
I am willing to help in: / Session 1 / Session 2
Session 3 / Session 4
Contact Information / Phone: -
Address: -
Email address: -
Expenses will be paid for qualified officials. Refreshments will be providedduring the breaks for all officials judging at both sessions.
Please reply to Justin Goldberg
Email: