Additional Information to Be Submitted Along with The

STANDARD INSPECTION QUESTIONNAIRE
SCHOOL FUND ACCOUNT
KENDRIYA VIDYALAYA
PART – I
I
a) / Date of Opening of the Vidyalaya
b) / Date of last inspection by the Internal Audit Party
2 / Give the name(s) of the Principal(s) who has/have been holding the charge of the Vidyalaya since last audit and the period during which they held the charge
3 / Please furnish the enrolment details as on date:
Class / No. of / ENROLMENT
Sections / Boys / Girls / TOTAL
I
II
III
IV
V
VI
VII
VIII
IX
X
XI
XII
GRAND TOTAL
4
a) / Name of the Bank and branch in which the Account is operated
b) / How far is the bank from the Vidyalaya?
c) / Whether ‘Order” cheque books are obtained
d) / Have any duplicate cheques/drafts obtained so far? If so, give details
5
a) / Is there a cash chest in the Vidyalaya? If yes, who is keeping its keys?
b) / Is the double lock arrangement as per Article 51(1) of Accounts Code is in existence?
c) / If there is no Cash Chest, what is the arrangement for custody of cash?
6 / Whether the Head Clerk/UDC/LDC is drawing special pay for handling cash? If so, has he/she furnished the Fidelity Bond? Please make available the Fidelity Bond and Security Bond (CS&S)
7
a) / Whether the Vidyalaya or part thereof housed in the rented building? If yes, what is the amount or rent paid per month?
b) / What is the period of lease?
c) / What is the arrangement for payment of Water & Electricity charges?
d) / What is the arrangement for carrying out repairs?
8
a) / Whether the service book is sent/received to/from other Vidyalayas in respect of transferred staff?
b) / Whether service book and leave account is opened for all the regular employees of the Vidyalaya? If not, how many cases are pending? Give details in a separate sheet.
9(A)
i) / Are monthly accounts/returns sent on the due date, every month on 15th?
ii) / If there has been delay in this regard, what are the contributory factors?
iii) / Furnish the dates on which the monthly returns for the last three months were sent
9(B)
i) / Are monthly PFRs sent on the due date, every month on 5th?
ii) / If there has been delay in this regard, what are the contributory factors?
iii) / Furnish the dates on which the monthly returns for the last three months were sent
10
a) / ANNUAL ACCOUNTS:
Whether AG Audit Inspection is over? If so, the date and period of Inspection may be given.
i) The Inspection Report and
ii) Replies sent to AG Department may be given
b) / Whether action is taken completely on all the points raised by the AG Department?
11
(A)
(i) / LAND & BUILDING:
LAND
Whether land has been assigned to the Vidyalaya? If so, please furnish the following details
(ii) / Area of the land allotted and the location of the land
(iii) / Whether the Lease deed has been executed? If so, the same may be produced. If not, the reasons for the delay in execution may be furnished.
(B)
(i) / BUILDING
Kindly furnish the following particulars in respect of constructions and maintenance works (individually for each deposit work, details may given in a separate sheet, if necessary)
(ii) / Sanction Order No., date and amount sanctioned
(iii) / Amount released with dates from KVS, Head Quarters
(iv) / Amount deposited with the construction agency with dates
(v) / Name of the Construction Agency
(vi) / Whether the work is completed?
(vii) / If not, accounts rendered by the construction agency till date may be furnished
(viii) / Balance amount for which the accounts are still awaited from construction agency
(ix) / Reasons for non-settlement of the deposit work
12 / INTERNAL AUDIT
Whether action on the Inspection Report and notes issued by the previous Internal Audit Party has been completed? Please keep the compliance reports ready
13
a) / Is any fee other than the ones specified by the Sangathan charged at the time of admission?
b) / Is fee charged as per KVS instructions? The Pay Certificate, the class-wise and section-wise may be kept ready for inspection. Is there any income other than Fees and Fines? For example, donations, sale of news papers, sale of unserviceable articles, if any, give details (Date of receipt, source of receipt and amount). The details of the receipt bill under which such income is accounted may be furnished.
RECURRING AND NON-RECURRING EXPENDITURE
PAY & ALLOWANCES
14
a) / Whether pay fixation entries (promotion/senior scale/selection scale/revision, etc.) have been entered in the Service books? Kindly furnish a list of staff whose pay was fixed after the period of last audit consequent upon grant of promotion/senior scale/selection scale/revision, etc.
b) / Is there any pending case required for fixation of pay? If so, the details may be kept ready for inspection.
15 / Is there any case of employment of staff in anticipation of sanction for the creation of the post
ALLOWANCES
16(A)
(i) / Whether House rent allowance/City compensatory allowance paid to the staff? If yes, at what rate?
(ii) / State whether the school is situated within the Municipal limits of the qualified city of the area or is situated in contagious to the qualified city
(iii) / Is HRA paid to the staff who have been allotted staff quarters? If yes, give details.
a) / Name of KV employee
b) / Designation
c) / Whether the spouse is employed
d) / If so, in which office the spouse is employed. Give name, designation and pay
e) / Whether the spouse is claiming LTC/Medical reimbursement at his/her department
f) / Whether accommodation is allotted to his/her spouse?
g) / Whether the joint declaration is submitted to the DDO?
h) / Remarks
19
(i) / GPF / CPF
Is GPF/CPF recovery made from all regular employees?
(ii) / Whether GPF/CPF account number is allotted to all cases by KVS?
(iii) / State whether GPF/CPF monthly deduction schedules are sent to RO before 5th of every month
(iv) / Whether necessary entries have made in the service book of the employee concerned about the EWF recovery?
20 / CONTINGENCIES
Whether permanent imprest is sanctioned to meet petty contingent expenditure? If yes, please keep the authority for keeping the permanent imprest for inspection.
21
a) / PURCHASES
Whether the VMC is convened? It may be furnished. The resolution of Executive Committee may also be kept ready for inspection.
b) / Whether purchase of equipment is made strictly in accordance with the norms of expenditure as per Appendix-8 of the Accounts Code and other instructions in Chapter-15 of the Accounts Code?
c) / Furnish the particulars of articles purchased individually costing more than Rs. 10,000/-
22
a) / Whether annual verification of stock is done on 31st March? If yes, please state whether any loss/deficiencies were found out and action taken to regularize the same by recovery/write off by competent authority. The stock verification reports of various departments may be kept ready for inspection.
b) / Whether the register containing the list of stock registers issued/maintained in different departments is maintained? If not, the register may be made up to date and furnished to the Audit.
23 / Furnish a list of staff members due to retire in the course of next two years. Kindly confirm that the service verification certificates have been recorded in their service books up to date.
24 / What is the strength of the students in Class XI & XII?
Stream
a) Science (PCMB/C) / XI / XII
Boys / Girls / Boys / Girls
b) Humanities
c) Commerce
TOTAL
25
a) / POST AUDIT
Whether all the objections raised during the post audit have been duly replied and settled?
b) / Details of pending paras
c) / Post Audit file may be kept ready for inspection
26 / LOSS & THEFT OF CASH STORE
Was there any case of loss or theft of cash or stores during the period since last audit? If so, please furnish details and keep all the relevant records of inspection.
27 / Whether all the registers required, are maintained in the Vidyalaya?
28 / File relating to part-time contractual appointment of teachers may be produced
29 / Is there any collections made from the students for any specific purpose other than the authorized collections? If so, give details.
STANDARD INSPECTION QUESTIONNAIRE
VIDYALAYA VIKAS NIDHI ACCOUNT
1
a) / Name of the Bank where the account is opened. Is it current account or savings bank account?
b) / Who is the Chairman of the Executive Committee?
2 / Who are the members of the Executive Committee?
3) / Furnish Minutes Book of the Vidyalaya Executive Committee
4
a) / Is any advance given from the fund? If yes, for what purpose? Give a list of all the advances pending as on date.
b) / How the adjustment of the advance is watched?
5
a) / How many excursions were conducted so far since last audit? When and to which place?
b) / If so, details may be given in a separate sheet. The vouchers may be kept ready for inspection.
6
a) / Was there any occasion for giving special entertainment? If yes, on what occasion and what is the amount involved?
b) / What is the total expenditure for annual day and sports day celebrations since last audit? (Year-wise expenditure may be furnished.) Was it restricted to the limit of Rs. 10/- per student?
7 / Whether any collections made from the students for any specific purpose other than the authorized collections? If so, give details.
8 / Is VVN utilized for financing expenditure on School Fund? If so, furnish details viz., date & amount.
9 / Whether sanction of the competent authority is obtained in all cases where it is required in accordance with the delegation of power listed in the Education Code?
10 / When was the latest quarterly accounts return sent to the KVS?
11 / Furnish particulars of advance given to Maintenance & Repairs of SchoolBuilding, Games & Sports, Scouts & Guides and other activities.
12 / SANCHAYIKA ACCOUNT
Whether individual ledger accounts are maintained? Please keep the Receipts & Payments account, ledger accounts, pass book, cash book, deposit and withdrawal slips ready for inspection.
FINANCE OFFICER
KENDRIYA VIDYALAYA SANGATHAN
BENGALURU REGION / PRINCIPAL

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प्राचार्य

ADDITIONAL INFORMATION TO BE SUBMITTED ALONG WITH THE

INTERNAL AUDIT QUESTIONNIRE

In addition to above Staff Attendance Register should be duly signed by all the employees without leaving blank. In case of absence due to leave availed should be earmarked invariably this should be recorded in the Service Register of employees.
All the TA/LTC/MB/CEA bills should be serially numbered with date of payment.
Challans of Receipt side shown in both the Cash Book should be numbered.
Paid vouchers of both the SF/VVN Cash Books should be given serially numbered to watch with the voucher file failing which audit will consume more time to interlink and the very purpose of audit to set right the records gives room for making objections.
Both the Cash Books of SF/VVN should be attested by the Principal as per entry wise.
All departments’ stock register should be placed on the table of audit.
Distribution Chart of Furniture and Computer as per room wise may be prepared and kept ready.
CS-11 & CS-54 Fees & Fines registers may be reconciled and placed on records. Further the same should be agreed with the students Attendance Register and Fees & Fines register with dated signature of Principal
The format is given may also be submitted.

Sl.
No. / Name of Employee / Desig. / Leave availed / Kind of leave / Month in which the Pay was regulated/recovered
From / To