RDMSA RAGE Meeting Minutes – May 25, 2015
Attendance: Clayton C, Cara L, Lee B, Denielle B, Erin H, Dave E, Krista E, Steve J, Tara V, Kelley L
1.0 Call to order – Clayton C called the meeting to order at 7:04pm
2.0 Minutes of April 2015 meeting
2.1 Motion for approval of minutes from April 2015 by Erin H, Tara V seconded the motion. All in favor; carried.
3.0 Business arising from the minutes/action list/old business
3.1 Shed update.
4.0 Reports
4.1 President Report – Clayton C
4.1.1 Larry L queried Survey Monkey for equipment; will hold and add to the idea and give to all coaches at the end of the year on a more global basis.
4.1.2 Collicut request –following our request for more pitch time, we got less time. Secured north court for 12-15 pitchers; cap all at 15. So all winter workouts are back at the Collicut. Have no options for evaluations – secured both ends of spring break including Easter. (Separate & Public are the same this year)
4.2 Vice President’s Report – Jeff Z – absent – no report
4.3 Treasurer’s Report – Lee B
4.3.1 General $104407.20; Raffle $10962.44; Casino $28778.85; GIC $24663.69
4.3.2 Will pay uniforms from Casino fund; have 3 years to spend. Raffle funds must be spent within 2 years. The other capital project shed -come from raffle acct.
4.4 Secretary’s Report – Cara L
4.4.1 Sandwich boards for bottle drives etc to advertise; will look into costs/viability.
4.4.2 Go Girl – went well, the Bantam volunteers loved it and it was great for the Grade 5’s as well. Will look for a volunteer to shadow then take over the following year.
4.4.3 Famoso promo is going well, please continue to share on social media.
5.0 Directors
5.1.1 Equipment – Larry L – absent – report forwarded
5.1.1.1 Everything is outstanding, equipment has been distributed and he has been trying to respond to all contacts in a timely manner.
5.1.2 Fundraising –Nicole C. newly appointed shadowing Sheena S–absent-no report
5.1.3 Sponsorship – Connie S –absent
5.1.3.1 Do not have current/solidified sponsor list yet for website.
5.1.4 Apparel – Crystal Z -absent- report forwarded
5.1.4.1 New bags are fantastic; apparel order is in, will work on a plan for button loss/repair.
5.1.5 Registrar - Denielle B
5.1.5.1 Working on provincial intents now; all are in except two. Will send a cheque to Softball Alberta $5040 for provincials and will need bonds for all eligible post-provincial teams.
5.1.6 Community Relations – Tara V/Steve J
5.1.6.1 Twitter traffic has been so positive and growing.
5.1.6.2 Discuss Look’n’Book -for winter only, comes out in December.
5.1.7 Evaluations – Jeff K – absent
5.1.7.1 Dates for Fall Sept 12/13 & 19/20, registration open August 1-Sept 7, will post on website. Requires pre-registration.
5.1.8 Diamond maintenance – John M
5.1.8.1 Spring clean-up went well; each team to do two weeks through the season.
5.1.9 Casino – Dan K – absent – nothing to report
5.1.10 Webmaster –Erin H
5.1.10.1 Want to get sponsors up ASAP, some administrative issues and questions have been fielded. Otherwise all is going well.
5.1.11 Tournament Coordinator – Murray P – absent – report forwarded
5.1.11.1 Growing pains with new format. C teams will handle the tournament. Clayton will be around. U10B capped at 4, U12 is at 6, U14 have 8, U16 2(+2 Rage) and registration closes Wednesday, May 27.
6.0 New Business
6.1 Shed update – will be 18’ x22’, and to the top of the batting cage (12’). Replicated dugouts for style and color, garage door and man door on the front, and a lock up unit inside (storage and costs now there), chain link outside, 2 locked potty areas, lights/power, kitchen counter, space for quad. Construction starting tomorrow.
6.2 Review family fun night details.
7.0 Next meeting – 8pm June 15, 2015. Sheraton Hotel.
8.0 Meeting Adjourned at 914 pm by Clayton C