Standard form
EVALUATION REPORT
of [Tenders], [Request to participate]
According to section 57of Law No. 02/L-99, Law on Public Procurement in Kosovo as amended with Regulation No.2007/20
[Open], [Restricted], [Negotiated] Procedure
insert datePreparation date of the Evaluation Report:
Procurement No[1] / / / / / / / /Title:insert title of the procurement activity, as in paragraph II.1 of the Tender Dossier
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COMPLETE STANDARD LIST FOR ADMINISTRATIVE CONFORMITY OF TENDERS
Requests filled: yes or no
L1Formal/administrative requirements specified in the tender dossier
Tenderers / Clear identification of tenderer / Tender original [specified number] of copies / Tender form filled and duly signed / Tender security in compliance with requirements of tender dossier / Tender validity [specified number of days from deadline for submission of tenders] / Any other formal/administrative requirements (specified) / TENDER IN ELIGIBILITY WITH ADMINISTRATIVE REQUIREMENTS
YES/NO
Clear identification of tenderer / If the tender is submitted by a group of economic operators, original agreement for the establishment of the group.
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COMPLATE STANDARD LIST FOR EVALUATION OF ELIGIBILITY AND QUALIFICATION OF TENDERERS/CANDIDATES
According to Sections 61-64 of Law No.02L-99, Low on Public Procurement
For the requests that are in this list, that are not submittedin the Tender Dossier and in the Contract Notice, write “N/A” (Non Applicable)
Requirements met: Yes or No
L2Requirements specified in tender dossier / pre-qualification documents
Tenderers / Eligibility requirements
(according to section 61 of Law No.02/L-99) / Professional suitability requirements
(according to Section 62 of Law No. 02/L-99) / Economic and financial standing requirements
(according to Section 63 of Law No. 02/L-99)
Registration in professional, commercial and/or corporate register / Authorisation, license or organisational membership / Bank statement(s) requirement (specified) / Insurance policy adequate / Balance or extracts from balance / Income and management / Other requirements (specified) / TENDER IN ELIGIBLITY WITH PROFFESIONAL,ECONOMIC AND FINANCIAL REQUIREMENTS
YES/NO
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For the requests that are in this list, that are not submittedin the Tender Dossier and in the Contract Notice, write “N/A” (Non Applicable
Requirements met: Yes or No
L3Technical and/or professional capability requirements
(according to Section 64 of Law No. 02/L-99)
Tenderers / In case of supplies contract: / In case of service contract: / In case of works contract: / TENDER IN ELIGIBILITY WITH TECHNICAL PROFFESIONAL REQUIREMENTS YES/NO
References on previous deliveries the last 3 years / Description of technical facilities, quality assurance measures, and research and development facilities / Technicians or technical bodies involved, especially as to quality control / Samples, descriptions, photos etc / Certificates on the products’ conformity with specifications or standards / Educational and professional qualifications of managerial staff / References on previous performing the last 3 years / Technicians or technical bodies involved, especially as to quality control / Average manpower and average number of managerial staff for each of the last 3 years / Tools and technical equipment / Description of measures for ensuring quality and research and development facilities / Elements intended for sub-contracting / Other appropriate and relevant information (specified) / Professional qualifications of managerial staff / References on previous works projects and construction activities the last 3 years / Tools and technical equipment / Average manpower and average number of managerial staff for each of the last 3 years / Technicians or technical divisions to be called upon / Other appropriate and relevant information (specified)
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COMPLETE STANDARD LIST FOR EVALUATION OF TECHNICAL CONFORMITY OF TENDERS
According to Section 57.3of Law No.02/L-99, Law on Public Procurement
Requirements met: Yes or No
Technical requirements specified in contract notice and/or tender dossierTenderers / Technical requirements as specified by description of the object of the contract (specified) / Technical requirements as specified by reference to standards, technical approvals or common technical specifications(specified) / Technical specifications formulated in terms of performance or functional requirements (specified) / RESPONSIVE TENDER
(form L1 untilL4)
YES/NO
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YES/NO
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COMPLETE STANDARD LIST FOR RANKING OF TENDERS ACCORDING TO THE AWARD CRITERIA
“LOWEST PRICE”
According to Section 58.1of Law No. 02/L-99.2003/17, Law on Public Procurement
This list should be removed from the report, if the criteria for contract award has been determined “Most economically advantageous tender.
Tenderers / Name of tenderersthat have submitted responsive tenders / Address / Offered price€
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€
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€
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COMPLETE STANDARD RANKING LIST OF TENDERS ACCORDING TO THE AWARD CRITERIA
“MOST ECONOMICALLY ADVANTAGEOUS TENDER”
(According to Sections 50.3and58.3 ofLaw No. 02/L-99)
This list should be removed from the report, if the criteria for contract award has been determined “The lowest price responsive tender”.
If this list is applied, you should write the criteria and should be weighted as specified in the Tender Dossier and in the Contact Notice.
Identification and evaluation of the responsive tenders
Tenderes / Name of tenderers havingsubmitted responsive tenders / Offered price / Terms of payment(specified) / Operating, maintenancethe life-time costs( specified) / Delivery date, deliveryperiod, period of completion
(specified) / Functional characteristics
(specified) / After-sale services, technical assistance
(specified) / Terms of warranties or guarantees (specified) / Other legal terms
(specified) / Total score
Weight / % / % / % / % / % / % / %
€ / Score / Weighted / Score / Weighted / Score / Score / Weighted / Weighted / Score / Weighted / Score / Weighted / Score / Weighted / Score / Weighted
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COMPLETE STANDARD LIST FOR CONDUCT OF NEGOTIATIONS
(NEGOTIATED PROCEDURES)
According to Section 57.6 of Law on Public Procurement No 02/L-99
This list shall be filled for EACH PHASE of negotiations and for each QUALIFIED CANDIDATE invited to participate in negotiations.
This list should be removed from the report, if negotiated procedure shave not been used.
No of candidate<No / Name / NEGOTIATION PHASE <NOObject of negotiations / Information provided to candidate / Proposal from Candidate / Weight given to the object of negotiation
(sub-criteria) / Score
(weighted) / To participate to next stage of negotiation
Yes/No
Short description / Worth
Outcome of negotiations / Deadline for submission of amended or completed proposal
COMPLETE STANDARD LIST FOR COMPLETION OF NEGOTIATIONS
(NEGOTIATED PROCEDURES)
According to Section 57.6of Law on Public Procurement No.02/L-99
This list shall be filled in the final stage of negotiations for EACH CANDIDATE participating in final negotiation stage.
This list should be removed from the report, if negotiated procedure shave not been used.
Candidate No <No> / Name> / FINAL NEGOTIATION STAGE (<No>)Object of the negotiations / Information provided to candidate / Proposals from Candidates / Weight given to the object of negotiation
(sub-criteria) / Score
(weighted) / To be invited to submit final tender
Yes/No
Short description / Worth
Prices]
[Delivery conditions]
[Quantities]
[Technical Characteristics]
[Guarantees]
[…]
Outcome of negotiations / Deadline for submission of final tender
Identification of recommended tenderers/candidates for contract award
Tenderer / Name of successful tenderer / Address / Offered price
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DECLARATION
[ evaluating commission should declare the reasons that support this recommendation:]Minutes of Examination, evaluation and comparison of tenders
In the minutes, the evaluating commission should inform in detail regarding the content of each tender according to the requirements presented in the tender Dossier and in the Contract Notice.
Examination, assessment and comparison of tenders concerning administrative conformity:
Examination, assessment and comparison of tenders concerning professional suitability:
Examination, assessment and comparison of tenders concerning financial economical standing:
Examination, assessment and comparison of tenders concerning the technical and/or professional capability:
[Concluding remarks concerning the evaluation of the responsive tenders:]
Tender evaluation committee1. Head / 2. Member / 3. Member / 4. Member / 5. Member
Name:
Surname:
Profession
Signature:
Date:
Name and surname of the Procurement Officer: ______
Signature: ______
Date: ______
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[1]To be reported in every document or request in relation to the procurement activity.