Minutes

Chatfield Girls Lacrosse

Board of Directors Meeting

April 3, 2017

  1. Call to order: 7:00 PM
  2. Attendees were Bayard Yang, Tina Leischner, Allison Linger and Neil Mellberg
  3. Approval of previous Minutes February 15, 2017: Approved
  4. Reports
  • President: posted
  • VP: posted
  • Secretary: Nothing to report
  • Treasurer: Nothing to report

Events: Shawna Caron and Melissa Helmerich

  • 5/7 Sunday, Banquet –at Red Rocks Country Club$25- 40 players/coaches 12 pm – 3pm.

Fundraising: Heather Bashore

  • Aramark- 30 events/year (4 volunteers each event) gets us 8k-10k minumum.
  • Have $4642.77 from Aramark thus far and $967.91 from Chipotle

Recognition:Laura Mellberg

  • Laura ordering 5 blankets for Seniors with girls’ names and numbers on them.
  • Spirit Week – Week of 4/10- getting pictures of Varsity and JV- Neil will put 2017 and Allison Linger getting them blown up at Walgreens and putting them in Breezeway.
  • Sr night- posters and pictures that will be done at team dinner on 4/20th.

Heather getting questionnaires out to each senior. Game is 4/25. Tina will get red and white rose with silver ribbing to be handed out from King Soopers. Tina will help Heather with flowers, posters, balloons etc night of Sr night.

Team & Volunteer Coordination:Heather Bashore

  • Varsity Coordinator- Shawna and Melissa
  • JV Coordinator – Savannah is willing to put together JV video for banquet.

Equipment: Steve Caron

  • All equipment is purchased for Spring 2017.

Communications: NeilMellberg

  • Website status quo.
  • Getting new pictures and putting them on website.

Audit- Robyn Yang and Allison Linger – possibly Richard Alona or Ashley Krauss’s dad (Neil will speak with him).

Apparel- Neil Mellberg

  • 8- Boat House Jacket orders- including for assistant coaches.
  • Varsity and JV Shirts ordered…should have been in over Spring Break. Neil following up with these.
  1. Unfinished Business
  • Neil put together list of players and their remaining balances so individual invoices can be sent for remaining balances.
  • Tina has King Soopers program updated through February of 2017.
  • We need to transition the President and Treasurer positions.
  • President- Neilhas offered to be President and looking to have Heather Bashore be VP of Fundraising and need to pick up one more VP (possibly Drew Smith). Want to have 5 board members. Don’t have to change bylaws because they allow for 2 VP’s.
  • Allison Lingerhas volunteered to take over the Treasurer duties. Will be meeting with Robyn after 4/15.
  1. Review of important upcoming dates
  • Spirit Week- April 10th.
  • Senior Night- Tuesday, April 25th against Dakota Ridge 7:00 pm at Trailblazer.
  • May 7th- Banquet at Red Rocks Country Club for lunch 12-3 pm.Tina will get $50 Visa gift cards for Coaches gifts.
  • June5th -June 7th(M/T/W) for Summer Clinic.
  1. New Business
  • Aramark volunteer opportunities.Need to get more people.
  • Bayard checking with Melissa about Summer Clinic and running this. Also, do we have t-shirts or do we need to order more.
  1. Adjournment: 8:40 PM
  2. Next meeting Tuesday,4/18at 7:00p.m. E-106