UT Tyler Office of Academic Success

myUTTyler Patriot Advisement Report

Updated 5-13-10

Faculty Instructions for Running and Reading a PAR and Transfer Credit Summary

1. / Log into myUTTyler Portal http://my.uttyler.edu.
2. / Click the Faculty/Staff Home Page tab on the top left of the screen.
3. / Click the Faculty Center link under the System Access heading on the right of the screen.
4. / Click the View My Advisees link under the Faculty Center heading.


5. / Click the green View Data For Other Students button to search for a specific student.

6. / Search for a student by one of the following options:
ID – 10-digit myUTTyler student ID number that begins with 5000
Campus ID – The POISE/Campus Connect 9-digit student ID number
National ID – Social Security number
Name – Some portion of the last name must be entered if you are searching solely by name

7. / If you are searching by ID or Campus ID you will be taken directly to the Student Center page for that student.

If you are searching by name multiple students may display in your search results. Click any part of the name or ID number to be directed to the Student Center.

8. / To view the Patriot Advisement Report (PAR) select Academic Requirements from the drop down menu and hit the button.

The PAR may take up to a few moments to load. If you see the word PROCESSING flashing in the top right corner it means the PAR is being generated – please do not navigate away from this page before the PAR loads.
9. / Section 1 – Core Curriculum
The PAR that is generated is based on the official records for that student which are housed in the Registrar’s Office. If the PAR lists the wrong major, minor or catalog year, the student must declare each change in the Registrar’s Office. Their records, and in turn their PAR, will be updated after these changes are declared.
The PAR is broken down into at least three sections; Core Curriculum, Courses Not Allocated, and Degree Requirements. If the student has declared a minor in the Registrar’s Office those requirements will be listed at the end of the PAR.
The University Core Curriculum is always the first section listed and is assigned to every student. Overall Core Curriculum units and the catalog year the student is working under can be viewed at the top of this section. In the example listed below, the student is under the 2008-Present catalog and has completed 35 of the required 44 units. (NOTE: Units are the myUTTyler term for credit hours.)


The Core Curriculum is broken down into 8-9 subsections depending on what catalog year a student is under:
1.  English Composition/Rhetoric
2.  Humanities
3.  Social/Behavioral Sciences
4.  Fine and Performing Arts
5.  US History
6.  American Government and Texas Politics
7.  Laboratory Science
8.  Mathematics
9.  Institutional Option (only shown for students who are pursuing degrees under the 2002, 2004, or 2006 catalogs)
Each subsection lists the total number of units required for completion and a course grid which shows the courses which are allowed to satisfy the requirement. This course grid will automatically populate when the student enrolls for or drops a course as well as when grades are posted. When a subsection is fulfilled, the course grid will collapse and the subsection will change from Not Satisfied to Satisfied as shown in the example below. (Note: A subsection will show as Satisfied with an course. If, when grades are posted, the grade is below the minimum acceptable grade the subsection will return to Not Satisfied until the student completes the course with the minimum acceptable grade.)

10. / Section 1 – Core Curriculum (Continued)
In the following example, the student must complete six units of US History and the requirement is currently Not Satisfied. Three units of US History have been taken and the US History II line has been collapsed, a sign that the course has been completed or is In Progress. You can reveal the US History II information by clicking the green arrow next to it. This will expand the course grid and allow you to see what grade the student made and the semester the course was taken.
(NOTE: For transfer students the When field is populated with the semester the transfer work was posted at UT Tyler, not the semester in which the student completed the course. The Grade field will also include a “T” before the letter grade which identifies it as a transfer course.)

In the example below US History II is expanded which shows the student completed HIST 1302 in the spring 2009 semester with a grade of “C”.

11. / Section 1 – Core Curriculum (Continued)
Some subsections allow you to choose from a list of approved courses in order to fulfill the requirement. In these cases a larger course grid will be displayed like the example below.

Please keep in mind that the myUTTyler System will only allow 10 rows in a course grid to display when first viewing the PAR. If there are more than 10 courses offered that will satisfy a requirement, click the View All button at the bottom of the course grid and the course grid will expand to reveal all approved courses.

Once the student has successfully completed all requirements of the Core Curriculum the section will collapse. You can click the green arrow next to Core Curriculum (see below) to expand the section and view all completed coursework.

If there are Core Curriculum courses that a student has taken which do not appear in the Core Curriculum section, please contact Jennifer Adams in the Registrar’s Office who will process a Student Exception and allow the courses to match in the appropriate subsection.
12. / Section 2 – Courses Not Allocated
This section is a listing of all courses that have not been applied to a particular requirement either for the Core Curriculum or for specific major/minor requirements. This section will always remain collapsed but you can expand it at any time to view which courses have been listed.
If UT Tyler does not have an equivalent subject for a course the student has transferred in, it is assigned as TRAN1000, TRAN2000, TRAN3000, or TRAN4000 depending on the level at which the course was taken.
If UT Tyler has an equivalent subject, but not an equivalent course then it will be assigned as a SUBJECTTRAN1000, 2000, 3000, or 4000. In the example below, the student took a 1000 level Biology course at another institution. UT Tyler does not offer a direct equivalent for the course so it has been coded as BIOLTRAN1000.
If there are courses listed in the Courses Not Allocated section that should be matching in the Core Curriculum contact Jennifer Adams in the Registrar’s Office.
If there are courses listed in the Courses Not Allocated section that should be matching in the degree specific requirements section please contact the representative for your college who is responsible for processing Student Exceptions. A list of these representatives is on the myUTTyler Advising FAQ sheet which can be downloaded from www.uttyler.edu/advising/myUTTyler.

13. / Section 3 – Degree Specific Requirements
This section displays the requirements for the major/minor that the student has declared. This could be a major only; major and a minor; double majors, etc.
The setup for this section mirrors the setup for the Core Curriculum which includes subsections with associated course grids. Subsections have been created based on degree requirements and input from academic departments.
For questions about the PAR please refer to the FAQ sheet located on the www.uttyler.edu/advising/myUTTyler website.
For questions not covered in the FAQ sheet please contact
Ashley Ward, .
14. / To return to Student Center click the button at the bottom left of the page.
15. / Transfer Credit
To view any credit a student may have transferred into UT Tyler select the Transfer Credit: Record from the Student Center drop down menu and hit the button.

16. / The first part of the report shows that 1 transcript was received from Louisiana Tech University and was officially posted by the Admissions Office.

17. / The second section of this report shows the detailed information from the transcript.
Transfer Term – The semester the transcript was received, not the semester the student completed the course.
Incoming Course – The course number at the previous college/university.
Units Taken – The number of units granted at the previous college/university.
Grade Input – The grade the student received at the previous college/university.
Status – This column denotes the status of the transferred courses. This column MUST say
Posted for the courses to display in the PAR. If this column displays Accepted, Submitted or Completed please contact Tracey Huse in the Admissions Office to have the coursework officially Posted.
Equivalent Course – The UT Tyler equivalent for the course listed in the Incoming Course column. If UT Tyler does not have an equivalent subject for a course the student has transferred in, it is assigned as TRAN1000, TRAN2000, TRAN3000, or TRAN4000 depending on the level at which the course was taken. If UT Tyler has an equivalent subject, but not an equivalent course then it will be assigned as a SUBJECTTRAN1000, 2000, 3000, or 4000.
Units – The number of units (hours) UT Tyler has accepted for the course.
Grade – The “T” denotes it as a Transfer Grade. (Note: “TD” and “TF” grades may show a status of Posted, but they are rejected and will not count towards any degree requirements. The only time a “TD” grade is allowed to match in the PAR is when it is a part of the completed Core Curriculum a student transfers to UT Tyler.)

18. / For questions please contact Ashley Ward, .

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