This is an exciting opportunity for an experiencedOffice Manager(Full Time).

We are a vibrant environmental consultancy based in the west end of Glasgow.Our employees’ wellbeing is critical to us, we believe in delivering exemplary work to our clients(and we are big fans of the environment).

You are someone who enjoys a challenge, and loves working with a small diverse team to deliver top quality work. You will be good organising and running a tight ship, and working with our busy team to get stuff done.

Your role will include:

General Office Management & Business Administration

  • Ensuring the office is tidy, organised and well run.
  • Manage business accounts and contracts for mobile phones, IT support, printer/photocopier, Health & Safety systems (Lone Alert), Office cleaner.
  • Procure office supplies, PPE and other items.
  • Maintain the company insurance policies (business, vehicle) for company.
  • Maintain records for company vehicle maintenance and ensure that roadtax, MOT, servicing and regular maintenance is undertaken as required.
  • Maintain approved suppliers/subcontractor’s list.
  • Answering calls to office and dealing with clients visits to the office, and generally being the first point of contact for all general business enquiries.
  • Basic PA work for Directors, including arranging meetings and conferences as requested, travel booking and planning, meeting preparation, distribution and minutes.
  • Provide admin support including filing, photocopying, scanning, purchasing etc.
  • Any other task as may be reasonably requested.

Human Resources

  • Coordinate induction for new members of staff including IT set up and allocation of PPE and other equipment.
  • Managing holiday calendar & annual leave, maintain personnel files, maintaining kit list for team.
  • Maintain staff training and CPD records.

Finance & Project Management

  • Working with our finance team to effectively administrate the company’s finances including VAT returns, Companies House annual returns, PAYE, pension submissions and liaise with accountant and HMRC as required. Also book keeping, credit control, bank reconciliation, Corporation tax payments, expenses, mileage entries.
  • Working with the finance team to ensure the smooth running of the invoicing process.
  • Assist with set up of projects on time recording software.
  • Utilise time recording software to provide reports for the Directors and project managers.

The successful candidate will have:

  • Minimum 5 years’ experience working in finance and/or office management.
  • Book keeping experience.
  • Ability to work autonomously and with minimal supervision.
  • Excellent communication skills.
  • The ability to deal with people professionally and confidentially at all levels.
  • Excellent attention to detail.
  • Competent with MS office, particularly Word, Excel & Outlook.
  • HR management experience.

Salary £22,000 - £32,000 depending on experience, plus benefits incl. Company Pension, 30 days holiday (incl. Statutory holidays), and Childcare voucher scheme.

To apply:Please send a CV & covering letterto Kirsty MacArthur, Director ()

Application deadline – Friday 16th February at Midday

NO AGENCIES, PLEASE

MacArthur Green is an equal opportunities employer.