ExMC/642B/RM
December 2010
INTERNATIONAL ELECTROTECHNICAL COMMISSION SYSTEM FOR CERTIFICATION TO STANDARDS RELATING TO EQUIPMENT FOR USE IN EXPLOSIVE ATMOSPHERES (IECEx SYSTEM)
Circulation to: Members of the IECEx Management Committee, ExMC
The Twelfth Meeting of the ExMC held in
Berlin, Germany
2nd and 3rd September 2010
Confirmed Minutes
Since the close of the comment period for the Draft Berlin Minutes ExMC/642/RM September 2010 and the subsequent issue of the Confirmed Minutes ExMC/642A/RM The Twelfth Meeting of the ExMC held in Berlin, Germany 2nd and 3rd September 2010, the IECEx Secretariat has received advice seeking corrections to the Attendance List.
This updated version of the Confirmed Minutes, ExMC/642B/RM the Twelfth Meeting of the ExMC held in Berlin, Germany 2nd and 3rd September 2010, incorporates the changes to the Attendance List as requested.
The Secretariat wishes to advise that there have been NO changes to the body of text contained within the confirmed minutes.
With kind regards
Chris Agius
IECEx Executive Secretary
Visiting address:SAI Global Building
286 Sussex Street
Sydney NSW 2000
Australia / Contact Details:
Tel: +61 2 8206 6940
Fax: +61 2 8206 6272
E-mail:
ATTENDANCE LIST
NAME / COUNTRY / POSITION
Head Delegate/Delegate
Kerry McManama
Liu Weijun
Chris Agius
Heinz Berger
Christine Kane
Wal Robson
Uwe Klausmeyer / ExMC Officers / IECEx Chairman
IECEx Vice Chairman
IECEx Secretary
IECEx Treasurer
IECEx Secretariat
IECEx Secretariat
Immediate Past Chairman
Johnathan Buck
Hiromichi Fujisawa, IEC Vice President / IEC
IEC
Ron Collis
Mohamed Abdelkrimi
David Gray
Jim Munro
John Waudby
Ralph Wigg / Australia
Australia
Australia
Australia
Australia
Australia / Head Delegate
Delegate
Delegate
TC31 Chairman
Delegate
Delegate
Giovanni Borges
Luiz Mauro Alves,
Roberval Bulgarelli,
Henrique Burd,
Marcelo Leite,
Paulo Quintaes,
Rüdiger Röpke,
Sergio Toshio / Brazil
Brazil
Brazil
Brazil
Brazil
Brazil
Brazil
Brazil / Head Delegate
Delegate
Delegate
Delegate
Delegate
Delegate
Delegate
Delegate
Dave Adams
Nick Maalouf / Canada
Canada / Head Delegate
Delegate
Fritz Beglinger / Switzerland / Head Delegate
Chen Quan
Alice Kou/Xiaoguang
Feng Xiaoqiu
Liu Zhiwei
Yin Hong
Zhu Shian
Xu Jianping
Lu Qiao / China
China
China
China
China
China
China
China / Head Delegate
Delegate
Delegate
Delegate
Delegate
Delegate
Delegate
Delegate
Derek Stipo / Croatia / Head Delegate
Jan Pohludka / CzechRepublic / Head Delegate
Jasmin Omerovic / Denmark / Head Delegate
Risto Sulonen / Finland / Head Delegate
Michel Brenon (ExTAG Secretary)
Thierry Houeix
Patrick Leroux (Chairman PCIC Europe)
Michel Lhenry / France
France
France
France / Head Delegate
Delegate
Delegate
Delegate
Thorsten Arnhold
Ursula Aich
Steffen Alt
Gerhard Dreger
Heinz Farke
Gabriel Guenter
Joachim Haucke
Ulrich Johannsmeyer
Gerold Klotz-Engmann Rainer Lumme
Volker Pandel
Gerhard Schwarz
Karl-Heinz Schwedt
Thomas Zelm / Germany
Germany
Germany
Germany
Germany
Germany
Germany
Germany
Germany
Germany
Germany
Germany
Germany
Germany / Head Delegate
Delegate
Delegate
Delegate
Delegate
Delegate
Delegate
Delegate
Delegate
Delegate
Delegate
Delegate
Delegate
Delegate
János Müllner
Edit Molnár / Hungary
Hungary / Head Delegate
Delegate
Mirko Balaz
Francesco Eposito / Italy
Italy / Head Delegate
Delegate
Toshihiro Hayashi
Hitoshi Akiyama
Yutaka Ishida
Takashi Tomita / Japan
Japan
Japan
Japan / Head Delegate
Delegate
Delegate
Delegate
Hae Duk Jung
Jun Gu Kang
Sang He Kim
Changwoo Lee / Korea
Korea
Korea
Korea / Head Delegate
Delegate
Delegate
Delegate
Mohamad Faudzi M.Yasir
HJ Basori Selemat / Malaysia
Malaysia / Head Delegate
Delegate
Theo Pijpker
Erik Folgering
Karel Neleman / Netherlands
Netherlands
Netherlands / Head Delegate
Delegate
Delegate
Thore Andersen
Rolf Hoel
Ståle Sandstad
Bjǿrn Spongsveen / Norway
Norway
Norway
Norway / Head Delegate
Delegate
Delegate
Delegate
Janusz Samula / Poland / Head Delegate
Emilian Ghicioi
Sorin Burian / Romania
Romania / Head Delegate
Delegate
Vitali Grudtsyn
Alexandra Yaroslavtseva
Alexander Zalogin / Russia
Russia
Russia / Head Delegate
Delegate
Delegate
Igor Likar / Slovenia / Head Delegate
Paul Meanwell / South Africa / Head Delegate
Bryn Spencer
John Allen
Paul Beynon
Ron Sinclair (ExTAG Chair)
David Stubbings / United Kingdom
United Kingdom
United Kingdom
United Kingdom
United Kingdom / Head Delegate
Delegate
Delegate
Delegate
Delegate
Jeffery Olson
Norman Ditrich
William Fiske
Bill Lawrence
Darrin Lombard
Robert Martell
Patricia Pasemko
Tim Duffy (Chairman ExMarkCo )
John Sweeney / USA
USA
USA
USA
USA
USA
USA
USA / Head Delegate
Delegate
Delegate
Delegate
Delegate
Delegate
Delegate
Delegate
1.OPENING AND WELCOME – The Meeting Commenced 9.00 a.m. Thursday 2ndSeptember 2010.
The Chairman, Mr Kerry McManama, declared the meeting open at 9.00 a.m. He commenced by first welcoming all the members. He then welcomed special guests including the CAB Chairman and IEC Vice President, Dr Hiromichic Fujisawa, also Mr Jonathan Buck, Director of Communications, IEC and Incoming CAB Secretary. Mr McManamaacknowledged and thanked the Members of the IEC CAB, Mr Collis (AU) and Mr Brenon (FR) for their attendance as well as members from the UNECE, Mr Frank Lienesch and Ms Lorenza Jachia. He also noted with appreciation the attendance of Mr Patrick Leroux PCICEurope Chairman and Mr Jim Munro, Chairman of TC31.
He then welcomed the IECEx System’s Officers
- Mr Liu Weijun, IECEx Vice Chairman
- Mr Heinz Berger, Treasurer
- Mr Ron Sinclair, Chairman ExTAG
- Mr Michel Brenon, Secretary ExTAG
- Mr Tim Duffy, ExMarkCo Committee
- Dr Uwe Klausmeyer, Immediate Past Chairman
- Mr Chris Agius, IECEx Executive Secretary
The Chairman welcomed members of the IECEx Secretariat, Ms Christine Kane and Mr Wal Robson.
The Chairman then thanked and congratulated Dr Dreger, the German National Committee as well as their sponsorsfor the excellent host facilities and preparatory work for these meetings. He also thanked the hosts for the lovely dinner held on the previous evening saying that it had been enjoyed by all the members and accompanying persons.
The Chairman then formally invited Dr Dreger, DirectorDKE, to officially welcome the members.
Dr. Dreger commenced by saying that in view of the lengthy agenda he would keep his address brief. Hecontinued that it is a great pleasure to invite the IECEx members to Berlin, and that he wished the Members and Officers every success for the meeting. He concluded by wishing all the members a very happy stay in Berlin.
Mr McManama once again thanked Dr Dreger and the German National Committee for their active and on-going support of IECEx.
The Chairman then confirmed for the members the rules of the meeting, commenting that it was the responsibility of the Head Delegate to manage the official position of their Delegations, during the discussions.
2APPROVAL OF THE AGENDA
ExMC/615C/ DA Draft Agenda ExMC Berlin Meeting 2010
The membersapproved the Draft Agenda ExMC/615C/DA
3MINUTES OF THE LAST ExMC MEETING
3.1 Confirmed Minutes Melbourne 2009
Document noted:
- ExMC/571A/RM- Confirmed Minutes Melbourne 2010 Meeting
In noting that the minutes were previously confirmed via correspondence, there were no comments on the Minutes.
3.2Matters arising from these minutes
3.2.1Report on Actions arising from the 2009 ExMC Melbourne Meeting
The Secretary provided a status report on the actions, detailed in Annex A of ExMC/571A/RM, arising from the Melbourne 2009 Meeting. While Members noted completion of most items and progress of others, DE requested that the outstanding Action Item 7,(requesting that the IECEx website listing of Assessors includeadditional columns listing the assessment experience within the IECEx and also utilization), be completed as soon as possible. The Secretary agreed to give this action priority.
4 OVERVIEW OF IECEx SCHEME ACTIVITIES AND CURRENT POSITION
The meeting received a report of System progress and general statistics, IECEx System Report Card 2010
Document noted:
- ExMC/621/R – Overview Report from the Secretariat
The Chairman invited the Secretary to present this report. In presenting the Report Card the Secretary noted that an editorial change was required to Table 2 – Year End Figures IECEx 03 Certified Service Facilities Scheme with the total for FARs being 79 and not 42.The delegate’s accepted the Secretariat’s report on the IECEx System activities acknowledging the continued and sustained year by year growth of +30% of the IECEx.
Before concluding this agenda item CA commented that it is most encouraging to see growth in such difficult financial times. CA commented that the success of IECEx is testament to the hard work and dedication of the Members but especially the IECEx Officers and the Secretariat. The Chairman agreed that it was most gratifying to see the continuing growth and thanked the Secretariat for preparing such detailed and informative data.
5REPORT ON IEC CAB (Conformity Assessment Board) MATTERS
The Chairman then invited Dr Hiromichi Fujisawa, the IEC CAB Chairman and IEC Vice President, to address the meeting. Dr Fujisawa commenced by thanking the members for their continued support of the Conformity Assessment Systems. He also extended his personal thanks to the hosts for the meeting venue and the excellent preparations.
Dr Fujisawa commented on the endorsement of the IECEx by the UNECE had been a most significant milestone and congratulated the IECEx System, as well as all others involved, for their work in this achievement. He then described for members the changing face of Conformity Assessment noting the work of the Market Strategy Board, MSB, and detailed some of the new areas of interest within Conformity Assessment;noting in particular the work of TC 88 Wind Turbines, TC 114 Marine Energy and also Energy Efficiency. In concluding Dr Fujisawa noted that the knowledge and experience of the IECEx would be an invaluable tool in assisting discussion within the Conformity assessment Board, CAB. The Chairman thanked Dr Fujisawa for his address and personal interest and support of IECEx and invited Members to raise any questions or comments.
Members did raise aspects associated with TC 88 Wind Turbines commentingthat there is a need for TCs to be mindful that wind generators may be installed in areas that may encompass Explosive atmospheres. The Chairman thanked Dr Fujisawa for his report and advised Dr Fujisawa that he has an open invitation to attend future IECEx meetings, as his time may permit.
5.1Review of Conformity Assessment Board (CAB) Decisionsfrom CAB meetings since Melbourne 2009 ExMC meeting
Documents noted:
- CAB/864A/DLDecision list of CAB meeting 26 held in Tel Aviv on 2009-10-19
- CAB/907/DLDecision List of CAB meeting 27 held in Geneva on 2010-06-07
The Chairman introduced this agenda item by reminding the members
thatthe CAB, oversees Conformity AssessmentActivities of the Commission, including the IEC CA Systems and holds two meetings a year and therefore we have two Decision Lists to note.
5.2Specific CAB Matters for noting by ExMC
The Members noted the following CAB Decisions
5.2.1 Noted Specific Decisions, relating to IECEx from CAB Tel Aviv 2009 meeting (CAB/864A/DL)
Decision 26/11 – approved the 2008 Accounts
Decision 26/12 – approved the IECEx 01 amendments
Decision 26/13 – This topic,relating to the Officers Group for IECEx, will be for discussion later during the meeting
Decision 26/18 – Co-operation with ILAC and IAF - The Chairman advised that inline with this decisionboth he and the Secretary will be attending the October ILAC/IAF Meeting being held in Shanghai.
5.2.2 Noted Specific Decisions, relating to IECEx from CAB Geneva 2010Meeting,(CAB/907/DL)
Decision 27/3 –IECEx 2011 budget approved
Decision 27/5 – the continuous monitoring of reported misuse of certificates and marks will be discussed under a later agenda item
Decision 27/15 – Endorsement of IECEx by UNECE
The Secretary drew theMembers attentionto Decision 27/5commenting that, embedded within this decision, is the assurance from the CAB thatthey are pleased with our systemof managing the use of the IECEx Conformity Mark, via the Marks Committee.
5.3Specific CAB Matters for discussion/action by ExMC
5.3.1Use/Abuse of the IECEx Conformity mark, re CAB Decision 27/5, CAB/907/DL
The Chairman began by reinforcing the Secretary’s earlier comments that CAB views the IECEx Marks Committee as satisfying most of their requirements. He emphasized, that as Chairman, any misuse/abuse of the Mark must be reported by him to the CAB each year. He asked the members to be aware of this and to advise the Secretariat of any incidents that they may see. He closed by commenting that the topic would be covered in more detail under Item 12.3 of this agenda.
5.3.2Energy Efficiency CAB WG12
The Chairman informed members of the work being carried out by CAB
WG 12 asking if this is an area which could/should be considered as part of Conformity Assessment activities. He asked if so what would be, if any, the impact on the IECEx. As there were no concerns or questions the Chairman concluded by advising Members that as a member of this WG he will report back in detail at the next ExMC Meeting
5.3.3 Smart Grid Certification
The Chairman invited questions or comments on this agenda item from Members. No matters were raised by Members.
5.3.4Certification needs of Wind Turbine Industry
The Chairman opened discussion on the topic of wind turbines commenting that this is an area of particular interest to the CAB and invited comments from Members, especially in terms of any possible impact on IECEx. In response membersraised that at present small wind turbines are already being seen on oil platforms and that this will undoubtedly increase in the future. The US commented that it is not improbable that large wind turbines, hydrogen cooled, could soon be in use. While AU suggested that hydrogen cooled alternators could cause a problem and therefore there is a real need to look at the Ex aspect. The Chairman agreed to take these comments to CAB thereby giving notice to TC88 Wind Turbines that they need to be mindful that wind turbines could be located in explosive atmospheres.
5.4Any other CAB Matters
The Chairman gave members an opportunity to raise any other CAB issues. None were raised.
6IECEx MEMBERSHIP
6.1 Current Membership
Noted:
- OD 001 – Scheme MembershipExCBs, ExTLs and applicants.
The Chairman called on the Secretary to report. The Secretary displayed OD 001 on the IECEx web site. He explained how to access detailed informationon accepted and applicant bodies within the system. He reminded the members that this information is password protected. He also reminded members that,not only was equipment listed, but alsoService facilities, Certified Persons and Conformity Mark. He concluded that the maintenance of the web site is on a day-to-day basis and that it is imperative for bodies to contact the secretariat re any changes to their contact details.
6.2New Country Membership
Members noted that there had been no new countries join as Member Bodies since the Melbourne 2009 Meeting.
6.3 Other Possible new Countries
The Chairman advised members that both he and the Secretary wouldbe seeking out countries, which they feel would benefit from membership within the IECExSystem, during the coming IEC Seattle General Meeting. The Chairman then asked membersto inform either himself and/or the Secretary of any suggestions of other countries that may be interested in joining IECEx.
6.4New ExCBs and ExTLs – According to IECEx 02, Certified Equipment Scheme
6.4.1 New ExCBs and ExTLs accepted, via correspondence, since ExMC Meeting Melbourne 2009.
Document noted:
- ExMC/627/Inf – Listing of IECEx ExCB/ExTL accepted since Melbourne ExMC 2009 meeting.
Members endorsed document ExMC/627/Inf, listing the ExCBs and ExTLs accepted by ExMC via correspondence since the 2009 ExMC Meeting. The Secretary addedthat since this document had been prepared and posted to the web site,voting via correspondence for the acceptance of Intertek Testing Services NA, Inc., US, had been successfully completed and accepted as both an ExCB and ExTL in the IECEx Certified Equipment Scheme.
6.5 Applications for Extension of Scope
Document noted:
- ExMC/617/Inf - Extensions of Scope Processed – Since the Melbourne 2009 IECEx meetings
- OD 001 – Scheme Membership
Members noted the Secretary’s report, ExMC/617/Inf of the scope extensionsissued to ExCBs and ExTLs since the 2009 ExMC Melbourne Meeting, according to procedure ExMC/271A/CD. The Secretary commented that requests for scope extensions, usually via ExMC/251A/Q to the secretariat, had to be specific to the edition of the Standard. He pointed out that although a body may already have a Standard within their scope, in order to issue a Certificate of Conformity, they must also have the right edition. He also advised thatwhere an application for scope extension was beyond that of an updated edition of a standard which includes technology outside the existing scope, would require an onsite assessment by at least one IECEx assessorprior to granting the extension of scope.
The meeting accepted the report endorsing the scope extensions as listed.
6.6 Any other changes including applications-
The Chairman called on the Secretary to report on any other changes, the Secretary advised members that TUV SUD PSB had left the IECEx System. At the same time he advised that they had not issued any Certificates of Conformity.
7 IECEx ASSESSMENTS OF ExCBS AND ExTLS
7.1Status on surveillance of accepted ExCBs and ExTLs
In introducing this item, the Chairman highlighted that assessment and surveillance of ExCBs and ExTLs was the foundation upon which the confidence in IECEx is held by industry.
The Secretary reminded Members of the IECEx requirements concerning on-going surveillance of Accepted Bodies both in terms of those holding acceptable accreditationand those that do not, which require Annual Surveillance Assessments.
The Secretary reported thatall bodies requiring an onsite Surveillance Assessment visit areup-to-date. He continued that foran Accepted Body with acceptable accreditation a 5 year re-assessment is carried out in accordance with procedures.