MEMBERSHIP MEETING MINUTES - DRAFT

Guilford Community Center

Monday – February 4, 2013

Important Dates

March 4, 2013 / Next Membership Meeting (7:00 in GCC)
Coaching Assignments Announced
March 9 & 16 / Evaluations
March 22 / Draft
March 31 / Fields Available
April 14 / Rock Cats Clinic
April 20 / Opening Day

MEETING MINUTES

Meeting was called to order at 7:05PM by Mark Donovan

Attendees and Voting Log are below

1.President’s Update

Summer Baseball
  • Guilford will be hosting the district baseball summer tournament this year for the 9/10 YO and 11/12 YO teams. Teams will be picked on or near June 15 with a June 21 scheduled start. The tournament will be double elimination. Due to GLL hosting the tournament there will be no semi-finals or finals for GLL for these age groups.
  • The softball tournament will also be double elimination

2.Vice President

Registration
  • Registration numbers look good for this time of year
  • The Secretary will send reminders to the Membership to ensure people are signed up by March
Commissioners
  • Commissioners were selected and announced as noted in the table below
  • Brent will be scheduling a Commissioner’s Meeting to discuss the format of each of the leagues

League / T-Ball / Softball / Baseball
T1 (4/5 YO) / Brent Sowers / -- / --
T2 (5/6 YO) / Bruce Freeman / -- / --
T-Softball* / -- / TBD / --
Minors A (Instructional 7) / -- / -- / Fred Rosa
Minors AA (Farm) / -- / Smiths / Steve Bioty
Minors AAA (Rookies) / -- / Kate Ott / Eric Glover
Majors / Intermediate / -- / Mark Chapman / Tom Huffman
Seniors / -- / Mark Chapman / --

*league being considered

3.Secretary

Online Store
  • The league is considering an online store for GLL merchandise
  • Steve will present a starting budget and proposal at the next membership meeting

4.Treasurer

  • An audit and financial reports are planned in the near future

5.Baseball Player Agent

  • There have been several calls pertaining to the league restructuring and players being able to move up or down
  • The plan once registration is near complete is to call several of the players who are eligible to move up or down to gauge their interest
  • The schedule for evaluations and other league events is as follows

Date / Event
3/9 / Baseball/Softball Evaluations in the GHS Gym
Starts with 8YO then moves to 11YO
Parents will be called with the schedule
To be continued on the 16th
3/16 / Remaining 10YO to 12YO evaluations at GHS
3/22 / Baseball Draft
3/23 / Softball Draft

6.Softball Player Agent

  • No Update

7.Fields & Safety

  • Baldwin field was vandalized recently and will be repaired
  • Chittendon may be used for Softball Minors AA (Farm) games rather than Jones
  • Bittner field for Intermediate is not available on Sunday evenings. Games may therefore be scheduled as follows: 10:00am, 12:15pm, 2:45pm, 5:00pm
  • AW Cox field is available for Minors AA (Farm) softball as well

8.Umpire in Chief

  • No Update

9.Coaching Coordinator

Season Format for Baseball Minors AA (Farm)
  • The Membership voted and approved: There will be no kid pitch at the Minors AA Farmlevel
  • The format may include the following
  • Strikes/Balls
  • Five (5) strikes
  • Coach pitch to his/her team and calls balls/strikes
  • 3 outs, clear the bases
  • Keep Score
  • Practice during the week / Game on the weekend (To be Discussed)
  • Adams field available
  • No umpires
Clinics
  • Bill Assermly will conduct a clinic this year for Baseball Minors A (Instructional)
  • A Softball clinic is being scheduled for Minors AA (Farm) and Minors AAA (Rookies) on 2/23, 3/2, and 3/9

Attendees

Note: From this point forward, the league will track attendance for voting purposes here. Attendance prior to November 2012 will be captured at the next meeting (e.g. I will hand this out and ask you to fill in when you attended; your best guess)

(Attended= ) / Voting Member / 2012 / 2013
Name / F / M / A / M / J / J / A / S / O / N / D / J / Feb
Ametrano, Joe / TBD / 
Beatty, Jeff / TBD /  / 
Bioty, Steve* / Yes /  /  /  / 
Bucci, Joe* / Yes /  / 
Carga, Rich / TBD /  / 
Clayton, Dean / TBD / 
Donavan, Mark* / Yes /  /  /  / 
Fernandes, John / TBD / 
Freeman, Bruce / TBD /  / 
Glover, Eric / TBD /  /  / 
Hahn, Jeffry* / Yes /  /  /  / 
Huffman, Tom / TBD /  / 
Jagielski, John / TBD / 
Jankura, Greg / TBD / 
Johnson, Allen / TBD / 
Letizia, John / TBD /  /  / 
Letourneau, Jeff* / Yes /  /  / 
McCullagh, Brian / TBD /  / 
Myles, Kevin / TBD /  /  / 
Ott, Kate / TBD /  /  / 
Petonito, Jim* / Yes /  / 
Piscale, Rob / TBD / 
Pitoniak, Paul / TBD / 
Rosa, Fred / TBD /  /  /  / 
Santa Barbara, Paul / TBD / 
Scarpa, Paul / TBD /  /  / 
Signore, Mike / TBD / 
Skoglund, Mark / TBD / 
Sowers, Brent* / Yes /  /  /  / 
Stranger, Larry / TBD / 
Sullivan, George / TBD / 
Thibault, Dave / TBD / 
Ulrich, Jeff* / Yes /  /  / 
Vail, Mark* / Yes /  / 
Williams, Todd / TBD / 

* Board Members always have Membership Voting rights regardless of attendance