FAIRFIELD AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
MEETING December 5, 2011
A G E N D A
7:30 - 7:32 I. Call to Order
7:32 - 7:37 II. Roll Call
7:37 - 7:45 III. Minutes
A. Move to approve the minutes of the November 14, 2011 Board meeting.
7:45 - 8:00 IV. Presentations/Reports
(For information only --- No action to be taken)
A. Local Audit Report 2010-2011
– Rager, Lehman & Houck, P.C.
8:00 - 8:15 V. Public Comment (3 min. each / 30 min. max)
8:15 - 8:20 VI. Consent Agenda:
Background: The following routine operational matters are presented for action by the Board of School Directors. Items that require special attention may be removed from the consent agenda upon request of a Board member.
Administrative
Actions
Budget A. Move to approve the general fund bill list in the amount of $349,649.97.
B. Move to approve the food service fund bill list in the amount of $28,926.10.
C. Move to grant permission for the administration to pay the December bills with final approval at the next regularly scheduled board meeting.
D. Move to adopt the attached resolution indicating the Fairfield Area School District’s intent to not raise taxes by more than the 2.1% index for the 2012-2013 school year.
Background: School districts are required, by January 5, 2012, to adopt a resolution if it is their intent to not raise taxes by more than the index. For the Fairfield School District, the index is 2.1% or .1952 mills which equates to approximately $165,030 in additional revenue should the Board decide to raise the tax rate to the index. The resolution is presented in its formality as required by the Pennsylvania Department of Education.
E. Move to approve a 60-month lease for each of the following District Xerox Copiers:
Xerox W7530P to replace the Special Ed. Office copier
Xerox W7530P to replace the HS Office copier
Xerox W7530P to replace the MS Office copier
Xerox WC5325P to replace the ES Office copier
Xerox 5775PT to replace the High-Capacity ES copier
Xerox 4595CP to replace the High-Capacity HS/MS copier
Background: We have negotiated lease agreements with Xerox on several of our copiers. We are eliminating one copier in a further effort to save funds and alter one machine from color to black and white as no color is being utilized. The new agreements coupled with the elimination of one machine would result in a savings to the district of $8,241.60. yearly. This is predicated upon signing the agreements prior to December 31st to take advantage of year end promotions offered by Xerox.
Personnel F. Move to ratify the Superintendent’s acceptance of the following coaching resignations effective immediately and grant permission to advertise and recommend for hire any vacant positions.
Mr. Dan Irwin
HS Varsity Assistant Football Coach
Mr. Bruce Kocsis, Jr.
HS Varsity Head Wrestling Coach
G. Move to approve the addition of Ms. Joann Price to the Support Staff Substitute List for the 2011-2012 school year.
H. Move to approve the addition of Mr. Ronald Kiser, Social Studies, to the Professional Substitute List K-12 for the 2011-2012 school year.
I. Move to approve the part-time employment of Ms. Patsy Fiorenza, LPN, as the elementary health room assistant with salary and benefits per the Support Staff Policy.
8:20 - 8:25 VII. Other Action Items:
8:25 – 8:30 VIII. Other Discussion Items:
(No action to be taken)
8:30 IX. Adjournment
Informational items:
A. Next Board Meeting dates:
(Tentative) The Board will meet in regular session on Monday, January 9, 2012 at 7:00 p.m. in the District Board Room.
November 14, 2011
Page 3772
The Fairfield Area School Board met on Monday evening, November 14, 2011 at 7:00 p.m. in the district board room with these members in attendance: Mrs. Pamela Mikesell, presiding, Mrs. Marcy Van Metre, Mr. John Tomko, Mr. Mike McDonald, Mrs. Melissa Cavey, Mrs. Robyn Koons, and Mr. David Potts. Mrs. Kathleen Anderson and Mrs. Amy Randt were absent.
Also present were Mr. William Chain, Superintendent; Mrs. Barbara Richwine, Elementary Principal; Mrs. Patricia Weber, MS Principal; Mr. Brian McDowell, Assistant Principal; Mr. Philip Spare, Solicitor; Ms. Caroline Dean, Business Manager; and Ms. Karen Kugler, Coordinator of Curriculum and Special Programs.
Minutes Approved
The Board approved the minutes of the October 24, 2011 school board meeting on a motion made by Mr. Tomko and seconded by Mrs. Van Metre.
Executive Session
The Board meeting was interrupted for an executive session at 7:05 p.m. for personnel matters. The Board meeting reconvened at 7:45 p.m.
Consent Agenda (A-M)
The Consent Agenda was approved on a motion made by Mr. Tomko and seconded by Mrs. Cavey. A roll call vote was taken and Mrs. Mikesell, Mrs. Van Metre, Mr. Tomko, Mrs. Cavey, Mr. McDonald, Mrs. Koons and Mr. Potts cast affirmative votes. The consent agenda items approved with this action are as follows:
November 14, 2011
Page 3773
Administrative
Actions A. Approved a field trip request from Ms. Katie Myers and the HS Show Choir to travel to Six Flags in Bowie, MD to participate in a show choir competition May 18-19, 2012.
B. Permission granted for the administration to offer AP Calculus as an online pilot program at the High School during the Spring Semester. Students will have the option of including the course grade into their transcript and/or taking the college boards AP test.
Budget C. Permission granted for the administration to pay the November bills and give final approval at the next regularly scheduled board meeting.
D. Approved the addition of Ms. Shannon Shaffer to the bus driver list. Mr. Herring is the contractor.
E. Approved the delegate and alternates to the Adams County Tax Collection Committee as follows:
Ms. Caroline Dean, Business Manager - Delegate
Ms. Laura Kennedy, Admin. Assistant - Alternate
Mr. Brad Hunt, Gettysburg Business Manager - 2nd Alternate
F. Approved the delegate and alternate to the York Area Tax Bureau as follows:
Ms. Caroline Dean, Business Manager - Delegate
Ms. Laura Kennedy, Admin. Assistant - Alternate
G. Approved the attached resolution for the continued collection of the Earned Income Tax.
H. Approved the attached letter of intent and grant approval to proceed with the investment grade audit with Siemens Industry, Inc. The investment grade audit is the next step in the Guaranteed Energy Savings Performance Contraction Program.
November 14, 2011
Page 3774
Personnel I. Approved Mr. Brian McDowell as the "acting" High School Principal at an annualbase salary of $83,500 effective November 14, 2011.
J. Ratified the resignation of Ms. Jo Ann Price, elementary health room assistant, effective November 22, 2011 and grant permission to advertise and recommend for hire a part-time health room assistant.
K. Approved the addition of Ms. Ashley Dorty, Elementary, to the Professional Substitute List K-12.
Policies L. Approved the revisions to Policy 8750, Fund Balance, on a second reading.
M. Approved the revisions to Policy 8850, Group Insurance Contracts, on a second reading.
Other Discussion Items:
A. Concussions and Traumatic Brain Injuries to Student Athletes – Mr. Chain
Concussions and traumatic brain injury to student athletes is an ongoing concern in Pennsylvania and Fairfield. The State legislature is moving forward with regulatory law to establish standards for PA schools to prevent and manage these injuries. The regulations will require schools to educate andcommunicate the prevention and management of head injuries to all involved. Additionally, schools will be required topossess written permission from medical authorities for student athletes who suffer a head injury in order to return to play. Fairfield has implemented much of this proposed law and is in the process of bolstering the coach’s handbook in order to reflect the care necessary when dealing with head injuries.
November 14, 2011
Page 3775
B. Proposed 2012 Board Meeting Dates – Mr. Chain
Mr. Chain shared with the board a draft copy proposed calendar of board meetings for 2012.
Mr. Chain announced this year’s Veterans Day breakfast was a success with 216 in attendance.
Adjournment:
The meeting adjourned at 7:52 p.m. on a motion made by Mr. Tomko seconded by Mrs. Cavey and approved by the board.
Respectfully Submitted:
Mrs. Pamela Mikesell Mrs. Leah Mort
Board President Board Recording Secretary
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