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North Valley Military Institute – Board of Trustee Meeting

Friday, December 8, 2017 9:00 a.m. in room 54

12105 Allegheny Street, Sun Valley, California 91352

AGENDA

NOTE: Reasonable Accommodations will be made for persons with disabilities.

Please contact the Superintendent, Dr. Mark Ryan at 323-217-4481 or via email at at least 24 hours in advance of the meeting to request accommodations.

I.  Call to Order

II.  Adoption of the Agenda

III.  Public Comment – Members of the public who wish to make comments on non-agenda items are welcome to do so at this time. Speaker cards are available at the end of this agenda. Each speaker is limited to three (3) minutes

IV.  ACTION – Approval of the October, 2017 Board minutes (see attached).

V.  DISCUSSION - The board will discuss the status of the appeal to the County, which was submitted Monday, December 4, 2017.

VI.  INFORMATION, DISCUSSION AND ACTION – The board will discuss plans for a fund raising gala in second semester.

VII.  INFORMATION, DISCUSSION AND ACTION – The board will review and approve the First Interim Financial Report required as part of our fiscal reporting obligations to the district, county, and state. The report will be completed Tuesday, December 5, 2017 after the agenda for this meeting is published, so it will be made available to the board and public on the NVMI website in advance of the meeting and distributed in hard copy at the meeting for discussion.

VIII.  INFORMATION, DISCUSSION AND ACTION – The board will review and approve the October financial statements submitted to LAUSD as part our obligations under the Notice of Concern issued by LAUSD regarding NVMI finances.

October / July - October Summary / 2017-2018
Account Code / Description / Actual / Budget / Actual / Budget / Variance $ / Variance % / Total Budget
8011 / LCFF Revenue / $334,432 / $334,432 / $706,022 / $706,022 / - / 0.0% / $4,032,568
8012 / Education Protection Account Revenue / $192,162 / $192,162 / $192,162 / $192,162 / ($0) / 0.0% / $810,376
8096 / Charter Schools Funding In-Lieu of Property Taxes / $93,574 / $93,575 / $397,692 / $397,692 / ($0) / 0.0% / $1,255,854
Revenue Limit / $620,168 / $620,169 / $1,295,876 / $1,295,876 / ($0) / 0.0% / $6,098,798
8181 / Special Education - Entitlement / $8,631 / $8,631 / $36,682 / $36,682 / - / 0.0% / $115,837
8291 / Title I Federal Revenue / - / - / - / 0.0% / $242,454
8292 / Title II / $6,207 / $6,207 / $6,207 / $6,207 / - / 0.0% / $27,713
8293 / Title III Federal Revenue / $2,731 / $2,731 / $2,731 / $2,731 / - / 0.0% / $10,924
Federal Revenue / $17,569 / $17,569 / $45,620 / $45,620 / - / 0.0% / $396,928
8550 / Mandate Block Grants / - / - / - / 0.0% / $95,430
8560 / State Lottery Revenue / - / - / - / 0.0% / $114,790
8590 / All Other State Revenues / - / - / - / 0.0% / $163,800
8599 / Prior Year State Income / $495 / - / $495 / 0.0% / -
Other State Revenue / $495 / - / $495 / 0.0% / $374,020
8682 / Foundation Grants/Donations / $1,600 / - / $103,100 / $100,000 / $3,100 / 3.1% / $150,000
8683 / Hawk Exchange / $2,768 / - / $3,480 / - / $3,480 / 0.0% / -
8684 / Cadet Activities Board / $1,562 / - / $2,121 / - / $2,121 / 0.0% / -
8685 / PAC Fundraising / $824 / $10,000 / $13,235 / $10,485 / $2,750 / 26.2% / $324,960
8686 / Annual Campaign / $4,796 / - / $8,145 / $40 / $8,105 / 20,261.4% / $40
8699 / All Other Local Revenue / $6,247 / $5,621 / $626 / 11.1% / $5,621
8791 / SPED State/Other Transfers of Apportionments from Districts / $25,225 / $25,225 / $107,208 / $107,208 / - / 0.0% / $338,547
Local Revenue / $36,776 / $35,225 / $243,535 / $223,354 / $20,181 / 9.0% / $819,168
Total Revenue / $674,512 / $672,963 / $1,585,526 / $1,564,851 / $20,675 / 1.3% / $7,688,914
1100 / Teachers' Salaries / $134,066 / $131,940 / $450,044 / $442,493 / ($7,551) / -1.7% / $1,366,074
1200 / Certificated Pupil Support Salaries / $6,236 / $6,236 / $32,289 / $32,289 / - / 0.0% / $80,587
1300 / Certificated Supervisor and Administrator Salaries / $19,167 / $19,167 / $76,667 / $76,667 / - / 0.0% / $230,000
1900 / Other Certificated Salaries / $13,774 / $13,777 / $35,536 / $35,542 / $6 / 0.0% / $131,983
Certificated Salaries / $173,242 / $171,120 / $594,536 / $586,991 / ($7,545) / -1.3% / $1,808,644
2100 / Instructional Aide Salaries / $44,520 / $43,500 / $149,577 / $150,741 / $1,165 / 0.8% / $424,702
2200 / Classified Support Salaries (Maintenance, Food) / $24,393 / $32,726 / $102,644 / $116,276 / $13,632 / 11.7% / $378,082
2300 / Classified Supervisor and Administrator Salaries / $26,902 / $32,024 / $108,609 / $118,852 / $10,243 / 8.6% / $375,042
2400 / Clerical, Technical, and Office Staff Salaries / $22,617 / $30,563 / $96,124 / $112,157 / $16,033 / 14.3% / $356,659
2900 / Other Classified Salaries (Noon and Yard Sup, etc.) / $16,165 / $18,927 / $70,301 / $74,686 / $4,385 / 5.9% / $207,177
Classified Salaries / $134,598 / $157,740 / $527,255 / $572,712 / $45,457 / 7.9% / $1,741,663
3101 / State Teachers' Retirement System, certificated positions / $21,441 / $23,009 / $74,942 / $76,773 / $1,831 / 2.4% / $241,047
3313 / OASDI / $8,811 / $10,075 / $34,362 / $36,854 / $2,493 / 6.8% / $111,529
3323 / Medicare / $4,424 / $4,776 / $16,149 / $16,783 / $634 / 3.8% / $51,479
3403 / Health & Welfare Benefits / $20,987 / $24,604 / $94,931 / $98,167 / $3,236 / 3.3% / $295,000
3503 / State Unemployment Insurance / $359 / $350 / $3,749 / $3,778 / $30 / 0.8% / $28,445
3603 / Worker Compensation Insurance / $3,817 / $3,817 / $28,022 / $28,021 / ($1) / 0.0% / $53,256
Employee Benefits / $59,839 / $66,632 / $252,154 / $260,377 / $8,222 / 3.2% / $780,756
Total Personnel Expenses / $367,679 / $395,491 / $1,373,946 / $1,420,080 / $46,134 / 3.2% / $4,331,063
4100 / Approved Textbooks and Core Curricula Materials / - / $5,000 / $5,000 / 100.0% / $8,353
4101 / Curriculum Assessment and Software / $2,291 / $2,291 / - / 0.0% / $10,000
4107 / Textbooks - Foreign Language / $1,689 / $1,646 / ($43) / -2.6% / $1,646
4200 / Books and Other Reference Materials / $496 / $500 / $1,527 / $925 / ($602) / -65.1% / $2,000
4210 / Testing and Exam Supplies / - / $100 / $100 / 100.0% / $1,000
4300 / Materials and Supplies / $496 / $858 / $2,261 / $3,136 / $875 / 27.9% / $10,000
4301 / Other Supplies -Uniforms / $37,657 / $29,021 / $133,636 / $125,000 / ($8,636) / -6.9% / $125,000
4302 / Other Supplies -Athletic Uniforms / $1,474 / $1,795 / $4,237 / $4,000 / ($237) / -5.9% / $4,000
4303 / Other Supplies - Athletic Equipment / $169 / $700 / $22,687 / $22,627 / ($60) / -0.3% / $30,000
4304 / Other Supplies - Intramural Athletic Supplies / $748 / $450 / $748 / $500 / ($248) / -49.6% / $500
4305 / Staff Uniforms / $4,132 / $1,000 / ($3,132) / -313.2% / $1,000
4306 / Office Supplies - Fitness Challenges / - / - / - / 0.0% / $2,000
4307 / Other Supplies - Planners / $12,425 / $12,425 / - / 0.0% / $13,000
4308 / Merit Reward Supplies / - / - / - / 0.0% / $2,000
4309 / Other Supplies-Medical / $52 / $125 / $52 / $125 / $73 / 58.4% / $1,250
4311 / Other Supplies and Accoutrements / $1,134 / $1,500 / $1,134 / $1,500 / $366 / 24.4% / $7,000
4315 / Classroom Materials and Supplies / $72 / $207 / $8,395 / $8,345 / ($51) / -0.6% / $10,000
4342 / Materials for School Sponsored Athletics / $64 / - / $64 / - / ($64) / 0.0% / -
4400 / Noncapitalized Equipment / $3,461 / $1,500 / $3,461 / $1,500 / ($1,961) / -130.7% / $1,500
4415 / Student Band/Drama Equipment / $1,132 / $1,500 / $1,132 / $1,500 / $368 / 24.5% / $12,000
4430 / Noncapitalized Student Equipment / - / - / - / 0.0% / -
4700 / Food and Food Supplies / - / - / - / 0.0% / $80,000
Books and Supplies / $46,954 / $38,156 / $199,873 / $191,619 / ($8,253) / -4.3% / $322,250
5200 / Travel and Conferences / - / $23 / - / $69 / $69 / 100.0% / $250
5210 / Training and Development Expense / $131 / $100 / $131 / $200 / $69 / 34.5% / $1,000
5300 / Dues and Memberships / $15,346 / $2,065 / $16,694 / $5,478 / ($11,216) / -204.7% / $22,000
5400 / Insurance / $6,317 / $5,315 / $32,894 / $31,892 / ($1,002) / -3.1% / $63,782
5500 / Operation and Housekeeping Services / - / $650 / - / $1,300 / $1,300 / 100.0% / $6,500
5505 / Student Transportation To and From School / $83,075 / $81,396 / $83,075 / $81,396 / ($1,679) / -2.1% / $265,000
5507 / SC Svcs, Foot, Supply & Facilities / $6,483 / $6,483 / - / 0.0% / $47,500
5508 / Merit Field Trips / $929 / $929 / - / 0.0% / $1,000
5509 / Gas For Vans / $324 / $227 / $801 / $688 / ($114) / -16.5% / $2,500
5511 / Transportation Non SC Field Trips / $4,943 / $550 / ($4,393) / -798.7% / $596
5513 / Academic Field Trip - Food / $1,286 / $1,300 / $14 / 1.1% / $2,500
5514 / Academic Field Trip - Fees / - / - / - / 0.0% / $1,500
5516 / LOC Field Trip - Food / - / - / - / 0.0% / $2,000
5517 / Parade Transportation / $1,000 / $1,000 / - / 0.0% / $3,000
5600 / Space Rental/Leases Expense / $766 / $40,000 / $3,183 / $80,000 / $76,817 / 96.0% / $400,000
5603 / Athletic Space Rental / - / - / - / 0.0% / $900
5605 / Equipment Rental/Lease Expense / $1,145 / $1,133 / $5,993 / $5,934 / ($59) / -1.0% / $15,000
5606 / Equipment Rental School Vans / - / $1,060 / $3,022 / $4,524 / $1,502 / 33.2% / $13,000
5608 / PAC Events / $188 / $188 / - / 0.0% / $500
5800 / Professional/Consulting Services and Operating Expenditures / $11,799 / $10,489 / $47,246 / $36,089 / ($11,157) / -30.9% / $120,000
5801 / Non Instructional School Athletics / - / - / - / 0.0% / -
5802 / Non Instructional Project Manager Move / $4,591 / - / $4,591 / - / ($4,591) / 0.0% / -
5803 / Banking and Payroll Service Fees / $749 / $804 / $3,026 / $3,065 / $39 / 1.3% / $9,500
5805 / Legal Services and Audit / - / - / - / 0.0% / $10,000
5806 / Audit Services / - / - / - / 0.0% / $4,000
5810 / Educational Consultants / $124,379 / $125,000 / $133,591 / $134,630 / $1,039 / 0.8% / $225,000
5815 / Advertising/Recruiting / $1,029 / $1,000 / ($29) / -2.9% / $1,000
5820 / Fundraising Expense / $22,662 / $22,500 / $24,633 / $22,500 / ($2,133) / -9.5% / $50,000
5842 / Non Instructional School Athletics / $1,469 / $1,500 / $2,240 / $4,691 / $2,451 / 52.2% / $18,000
5873 / Financial Services / $3,500 / $3,500 / $14,000 / $14,000 / - / 0.0% / $42,000
5890 / Interest Expense/Fees / - / $200 / - / $400 / $400 / 100.0% / $2,000
5891 / Sale of Revenues Fees and Discounts / $9,904 / $22,240 / $77,832 / $100,682 / $22,850 / 22.7% / $252,912
5900 / Communications (Tele., Internet, Copies,Postage,Messenger / $2,383 / $475 / $4,514 / $1,203 / ($3,311) / -275.4% / $5,000
5901 / Communications Tech / $8,503 / $8,084 / $20,457 / $20,063 / ($394) / -2.0% / $52,000
Services & Other Operating Expenses / $297,042 / $326,760 / $493,781 / $560,254 / $66,473 / 11.9% / $1,639,940
5875 / District Oversight Fee / $4,392 / $4,392 / $18,667 / $18,667 / - / 0.0% / $60,988
7141 / Special Education Encroachment District / $30,620 / $30,620 / $130,135 / $130,135 / $0 / 0.0% / $410,948
Other Outgo / $35,012 / $35,012 / $148,802 / $148,802 / $0 / 0.0% / $471,936
Total Operational Expenses / $379,008 / $399,928 / $842,455 / $900,675 / $58,219 / 6.5% / $2,434,126
Total Expenses / $746,687 / $795,419 / $2,216,401 / $2,320,755 / $104,354 / 4.5% / $6,765,187
Net Income / ($72,175) / ($122,456) / ($630,875) / ($755,904) / $125,029 / 16.5% / $923,727
Object code / Variance description
PAC Revenue / $0 budgeted resulted in high variance
Annual Campaign / $0 budgeted resulted in high variance
Salary / Variance attributed to coding which needs to be changed
4107 / Variance reflects purchase of a single French textbook
4200 / Variance is due to the way the budgeted amount is spread across the months-
There are sufficient funds left in the total budgeted amount
4302 / Variance due to t-shirts purchased-equal dollar amount deposited to cover cost
4305 / Variance due to non=budgeted expense – will need to take $ from a different line item
4315
4400
5300
5509
5511
5513
5800
5815
5820
5900 / Variance is due to the way the budgeted amount is spread across the months-
There are sufficient funds left in the total budgeted amount
Variance due to materials purchased at auction
Variance due to spread – dues and memberships are throughout entire year and vary in cost.
There are sufficient funds left in the total budgeted amount
Variance due to spread – gas for vans can be re-distributed to account for breaks
Variance due to airfare for competition
Variance due to the way the budgeted amount is spread across the months
Variance due to additional expense for IT consultant
Variance due to expense which is both recruiting and dues & memberships (can “move” funds from due & memberships) to rectify
Variance due to spread of expense
Variance due to spread of expense

IX.  ACTION – The board will review and approve bank statements as part of its fiduciary responsibility to closely monitor NVMI financial operations.

X.  INFORMATION, DISCUSSION AND ACTION – The board will discuss private facilities options and the following proposed contract with Charter School Property Solutions:

NORTH VALLEY MILITARY INSTITUTE COLLEGE PREPARATORY ACADEMY CHARTER SCHOOL PROPERTY DEVELOPMENT SCOPE OF SERVICES

The following Development Scope of Services will apply to North Valley Military Institute’s grades 6-12 new school campus project of approximately 60-100,000 square feet opening in 2018 or 2019. Charter Property Development (“CSPD”) will engage an architectural firm, a survey firm, a civil engineering firm, a geotechnical firm, a general contractor, and any other sub-consultants as required to implement this project. These firms will be contracted directly with the School. CSPD. CSPD’s Overall Program Management Services consist of the administrative tasks necessary to maintain the overall program including day-to-day project work planning, scheduling, permitting, communications, team-coordination and records management. Specific tasks to achieve the Overall Program Management include: