Wivenhoe Town Council

WIVENHOE TOWN COUNCIL

Town Mayor: Cllr. Asa Aldis ~ Town Clerk: Antoinette Stinson

77 High Street, Wivenhoe, Essex CO7 9AB

Tel: 01206 822864 ~ Fax: 01206 827298

www.wivenhoe.gov.uk email:

©

Wednesday 16 November 2016

Sir/Madam,

A meeting of Wivenhoe Town Council will be held in the Council Chamber, Council Offices, High Street, Wivenhoe at 7.30pm on Monday 21 November 2016 for consideration of the business set out below.

Yours sincerely,

Antoinette Stinson

Antoinette Stinson

TOWN CLERK

AGENDA

At the Chairman’s discretion, to announce information on:

·  action in the event of an emergency;

·  mobile phones switched to off or to silent;

·  location of toilets;

1. APOLOGIES FOR ABSENCE.

2. MINUTES OF THE MEETING OF THE TOWN COUNCIL HELD ON 17 OCTOBER 2016.

3. MATTERS ARISING FROM THE MINUTES.

4. TO CONSIDER ANY POINTS RAISED BY MEMBERS OF THE PUBLIC

OF WHICH WRITTEN NOTICE HAS BEEN GIVEN.

a) To receive letter from a member of the public concerning the last Town Council

meeting.

5. REPORTS FROM MEMBERS OF THE COUNTY AND BOROUGH COUNCILS.

a) County Councillor Julie Young.

b) Borough Councillors M. Cory, R. Scott and C. Liddy.

c) Report of Peter Kay, Public Transport Representative.

6. COMMITTEE REPORTS.

6.1 Planning Committee.

a) Minutes of the meeting of the Planning Committee held on 25 October and 15 November 2016 (enc)

b) Health Centre: update

c) Joint Councils Garden Community Proposals.

To receive notes of meeting held on 26 October (enc)

6.2 Personnel Committee.

a) Minutes of the meeting held on Thursday 27 October 2016 (enc).

6.3 Finance and Administration Committee.

a) Minutes of the meeting held on Thursday 3 November 2016. (enc)

6.4 Estates Committee.

a) Minutes of the meeting held on 14 November 2016. (enc)

b) Cooks Shipyard Working Group – update.

7. WORKING PARTY REPORTS.

7.1 William Loveless Hall Working Party.

7.2 Wivenhoe Wood Working Party.

7.3 Mini-bus Working Group.

7.4 Youth Facilities Working Party.

7.5 Cemetery Chapel Museum Working Group.

7.6 Pavilion, Offices and Police Houses Working Group.

a) Minutes of the meeting of the POP Group held on 9 November 2016. (enc)

7.7 Neighbourhood Plan Steering Group.

7.8 Members' individual proposals or reports.

a) Mayoral Activities: Cllr. Aldis to report on attendances to date.

b) Wivenhoe Community Safety and NeighbourhoodWatch.

c) Deputy Town Mayor 2017/18. To consider nominations for

Deputy Town Mayor for the year 2017/18.

d) Wivenhoe Roll of Honour: To receive from the Wivenhoe History Group a copy

of the Wivenhoe Roll of Honour containing all of the names of the people from

Wivenhoe who served in World War 1.

e) Events Working Group: To consider the suggestion of establishing an Events

Working Group.

f) Letter of Resignation: To formally receive letter of resignation from Cllr. F.

Richards.

8. TOWN CLERK'S REPORT.

8.1 Burial Grants and approval of memorials.

No Burial Grants had been issued and no memorials had been approved since the last meeting. Two burials had taken place and one interment of ashes.

8.2  NALC/EALC Communications: October DIS had been circulated electronically. Making the Links communications will be circulated electronically when received.

8.3 Work Management.

a) General. Autumn clearance of the Old Cemetery had taken place and overhanging vegetation cut back. A volunteer group has also been busy removed ivy from walls and tidying the Old Cemetery. The sycamore in the pavilion garden has had a 50% reduction and an oak tree in the Old Cemetery reduced to the boundary. A fallen tree adjacent to Elm grove has been removed and dead trees adjacent to plot 30 at the allotments have also been removed.

Lights in the WL Hall had been repaired and a replacement heater installed over the entrance door. Broken glass removed from the skatepark and a gate on the KGV field repaired. A new bin installed at the Pontoon and repairs to the cargo net on KGV play area. A demonstration of a steam cleaner had also taken place. The number of visitors to the Council Offices for the month of October totalled 303.

9. FINANCE.

9.1 a) September and October spending and income Reports.

b) Date of preliminary budget meeting 14 December at 7.30pm

c) 2015/2016 External Audit Annual Return and Annual Governance statement.

To note that the Annual Return had been signed and approved by the External Auditors,

PKF LittleJohn LLP, and there were no matters of concern and all relevant legislation

and regulatory requirements had been met.

9.2 List of cheques numbered 504670 -504689 drawn since the last Town Council

Meeting.

9.3 List of Payments made from the Imprest Account since the last Town Council

Meeting.

9.4  Motions Under Standing Orders Recommending Expenditure.

9.5  Appeals for Financial Support.

a) St. Mary’s Church Welcome ceremony for St. Nicholas

To consider request from Rev. Lammens that the Town Council sponsor the

cost of the traditional ‘Sinterklaas’ sweets as per previous years. Cost £65.

10. NEW BUSINESS.

10.1 Correspondence.

10.2  Conferences/Seminars:

10.3  Notices.

St. Nicholas visit – Wivenhoe Quay Saturday 3 December at 2.00pm

December Market and Lights switch on Thursday 1 December 6.00pm

10.4  Licences.

10.5  Highway Matters.

10.6  Press Releases.