______, 2011
Dr.
Chancellor
University of PR at Mayagüez
Dear Chancellor:
RE: Justification for Special Appointment
Circular # R-0809-13, issued by the President of the University of Puerto Rico on January 14, 2009, regulates personnel actions for fiscal years 2008-2009 and 2009-2010. Guideline #4, item A-7, establishes as an exception to the imposed measures those “Programs and research projects totally or partially financed with external funds or external resources”, when they are justified by the documents specified in Guideline #4B.
Included next is the justification for the Special Appointment of (Name of future employee) as a (Title of position: eg. Lab.Technician) during the period: ___/____/200X until ____/_____/200X for to the project entitled xxxxxxx funded by (Agency, eg. NSF). It relies on the fact that (his/her) services are important (justify services, Example: a) for the progress and success of the project in order to meet the approved objectives; b) for the proper administration and/or services offered in the project). The salary was established according to the approved award and in compliance with UPR’s Classification and Retribution Plan. Fringe benefits will be paid according to the UPR and Federal or State law. The administration of the award and success of the project could be affected if we disregard the personnel action mentioned above.
Information / Justificationa. Type of personnel action, period and reason for not hiring that person before the period defined. / c Special Appointment
c Hourly Wage (“Jornal”)
c Other: ____
Needed since: ______
The grant started on ______, and the personnel action mentioned is being satisfied ____ (eg. as soon as the funds became available; or the need was evident…)
b. Position affected, project or service to whom the position belongs and type of position (permanent/transitory) / Position: (title)
Project: (title)
Appointment Type: (select)
cSpecial Appointment:
cFull time c Part time
c Regular Appointment
c. Source of funds and duration of the award / Funding Agency: ______
Program:______
Duration: (start & end dates)
Account(s) number(s): ______
d. Detailed justification of the urgent need and why the appointment cannot be postponed. / Justify.
e. Adverse effects avoided if the exemption were granted. / Mention adverse effects (eg. Not meeting with contractual agreement in the established timeframe…)
f. Copy of the Notice of Grant Award (NOGA), or Contract (if applicable) / Attached document: c NOGA c Contract
Cordially,
______Approved by: ______
Principal Investigator Director R&D Center
Date: ______
CID-RUM | Justification for Special Appointment / 1