Job title: / Finance Clerk
Grade: / Level 4
Term:
Hours: / Permanent
Average 12 hours per week
Accountable to: / Finance Manager
Responsible for:
Description and dimensions of role:
The Finance Clerk is responsible forall aspects of the purchase and sales ledger for both the charity and enterprise functions, for the processing of invoices through to payment runs and supplier statement reconciliations. The post is also responsible for all aspects of the sales ledger includingthe raising of invoices, through to allocation of cash and bank reconciliations. They will support the Finance Manager with payroll, VAT returns, cash management, monthly management accounts and compiling information for the annual audit.
The Finance Clerk reports to theFinance Manager. The Finance Manager reports to the Director and Curator,but works closely with budget holders and the senior management team providing monthly management accounts for Trustees and budget holders;preparing finance reports, forecast and analysis as required to support the Garden. The post holder will be responsible for providing financial data and analysis to support production of key performance indicators when required, together with general administrative support including but not limited topreparing reports to the senior management team, Management Council, the Board of Directors and Trustees.
Key duties andresponsibilities:
- Code, process and input onto Sage all purchase invoices
- Ensure payment of invoices within company terms
- Liaise with budget holders to ensure invoices are approved for payment
- Reconcile, code and post credit card statements
- Post cash and credit card receipts from visitor, retail and other sales points
- Review debit balances on the creditors report and issue statements and chase debtors
- Prepare banking as required.
- Complete monthly bank reconciliations and investigate and report any discrepancies.
- Finance and general administration including supporting reception and front of house colleagues, answering calls and greeting visitors. Providing administrative support to members of staff as and when required.
Report any suspected or actual financial discrepancies or irregularities to the Finance Manager or in their absence the Director and Curator immediately.
The key duties and responsibilities are indicative not exhaustive.
Knowledge , Skills and Experience:
Knowledge
Essential:
Demonstrable use of Sage 50 Accounts
Skills
Essential:
- Minimum of Maths and English GCSE
- Logical and methodical with excellent attention to detail
Preferrable:
- Understanding of charity and company accounting processes and distinct their legal difference
- Confident and competent to manage workload without substantial direction
- Able to work in a highly collaborative approach with colleagues
Experience
- Essential:Previous experience of Purchase and Sales ledger
- A good practical knowledge and application of Microsoft offices packages Word, Excel and Powerpoint
Motivation, Interest and Potential:
A desire to be part of a small team with an understanding of the constraints of working in the charity or not-for profit sector with limited resources.
Terms and Conditions:
This role is permanent part-time, working an average of 12 hours per week, ideally over two days. The salary for the role is £7,360 per annum which is a full-time equivalent of £23,000.
Staff are entitled to a full-time equivalent of 25 days annual leave plus statutory public holidays and will be able to join a contributory pension scheme on successfully passing their probationary period. This post will attract a pro-rata entitlement including statutory leave entitlement of 67.25hours.
The role is based at Chelsea Physic Garden, 66 Royal Hospital Road, London SW3 4HS.
Candidates should apply in writing completing the application form fully and returning this. A CV may be sent but this will not be accepted in lieu of a completed application form. The closing date for completed applications is 17 July 2016. It is anticipated that first interviews will take place on 22 July 2016. A completed application form and CV should be sent to
Unfortunately because of the high volume of applications for jobs received at the Garden we are unable to inform unsuccessful candidates.
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