Fos Laboratory Workplace Inspection

Sciences: Workplace Inspection –Admin Areas (Low risk areas)

Audit Name:FOS Workplace Inspection – Low Risk Area

Auditor: Assignment Date: Audit Due Date:

Building Name or Archibus No.: ______Rooms:______

NOTE CHANGES:

The building/room numbering system has been replaced with the ARCHIBUS system linked to UniSpace (home for all space-related activity). Up-to date building names will be used and access to the Campus Services maintenance work request forms is located at this web location.

UnispaceWork requests require the current Archibus building numbers.

CHANGES TO ELECTRICAL SAFETY FOR OFFICES; KITCHENS; COMMON LOW RISKSPACES

Electrical Safety Testing Decision Tree – Office/Kitchen/Common Spaces allows electrical items in non-hostile environments to forgo electrical testing. It is still however important to continue to check the item for damage prior to use.

Any tags from 2014 indicating testing in 2015 do not need to be adhered to unless second-hand item or exposure to risks such as water, damage, flexing/crimping cords, chemical or heat exposure etc. Refer to the HSW Handbook Plant & Equipment Safety Management Chapter 3.7 and the Electrical Testing Information Sheet.

Any portable electrical equipment requiring testingneeds to be within testing date or tagged “Out of Service”? (check the ‘Test Due’ date on the tag or details on the Out of Service tag/register).

Mark X in any section that is Not Applicable (NA) for the area being inspected
B / Emergency Management / Section / NA
C / Egress/Floors/Passageways / Section / NA
D / Lighting and Noise / Section / NA
E / Storage, Waste, and Housekeeping / Section / NA
F / Electrical / Section / NA
G / Manual Handling and Ergonomics / Section / NA
H / Plant and Equipment / Section / NA
I / Other: / Section / NA
List details of all Actions or Observations identified during the Workplace Inspection
Question No / Observation / Completed Y/N / Action Required / By Whom / Due Date
Mark the appropriate box with an “X” on the paper copy or double click the box and select “Checked” in the electronic version
A(1): Before you start
1 / Have area supervisor details been identified and recorded in the comments area on page 1? / Yes / No
2 / Are there any outstanding actions from previous inspections? (Check your S: Drive OHS Supervisor folder or with your HSO if unsure.) / Yes / No
B(2):Emergency Management / Section / NA
3 / Do all emergency evacuation posters inspected have the correct information? (e.g. exits/warden details) / Yes / No / NA
4 / Are there emergency contact details on/by local phones? (emergency contact sticker/poster etc.) / Yes / No / NA
5 / Do all areas inspected have an up to date colour emergency procedures chart in the vicinity? / Yes / No / NA
6 / Are the fire extinguishers the correct type for the hazards of the area, sign posted, clearly visible and accessible?(Based on the activity being undertaken if specific fire hazards are present) / Yes / No / NA
7 / Have the fire extinguishers been tested within the past 6 months? (check metal tag on the extinguisher) / Yes / No / NA
8 / Are all items of emergency equipment easily accessible and free from obstruction? (check overhead sprinklers, detector heads, emergency showers, eyewashes, extinguishers, emergency exits, and fire doors) / Yes / No / NA
9 / Is the nearest first aid kit sign posted and kept up to date? (Check expiration date on a few items in kit) / Yes / No / NA
10 / Is there a current list of designated first aiders posted on/near the first aid cabinet? (Ensure the list is accurate). / Yes / No / NA
C(3):Egress/Floors/Passageways / Section / NA
11 / Are aisles and walkways clear of obstruction and clearly defined? (Approx. 600mm wide). / Yes / No / NA
12 / Are floors even, free from slip and trip hazards and any openings in the floor protected? / Yes / No / NA
D(4):Lighting and Noise / Section / NA
13 / Is there adequate lighting for tasks performed? (artificial and/or natural) / Yes / No / NA
14 / Is observed noise below nuisance level, or is adequate hearing protection available and its location signposted? (e.g. can have a conversation without having to raise voice) / Yes / No / NA
E(5):Storage, Waste, and Housekeeping / Section / NA
15 / Are all items safely stored? (Appropriate weight & size for storage height, orderly, secure, under-bench storage, use of shelving appropriate etc.) / Yes / No / NA
16 / Is the area generally clean and tidy? (E.g. Free from rubbish build-up, signs of vermin etc.) / Yes / No / NA
17 / Have fire hazard issues been considered/addressed in the storage of research/training material? (E.g. stacking of papers around power boards, near heaters Etc.) / Yes / No / NA
18 / There are no inappropriate chemicals or plant equipment being stored/used in the area? / Yes / No / NA
F(6):Electrical / Section / NA
19 / Are there adequate power points available, in good working order and free from contact with water/fluids? / Yes / No / NA
20 / Electrical Safety Testing Decision Tree – Office/Kitchen/Common Spacesallows electrical items in non-hostile environments to forgo electrical testing. It is still however important to continue to check the item for damage prior to use.
Any tags from 2014 indicating testing in 2015 do not need to be adhered to unless second-hand item or exposure to risks such as water, damage, flexing/crimping cords, chemical or heat exposure etc.
Any portable electrical equipment requiring testingis within testing date, or tagged “Out of Service”? (check the ‘Test Due’ date on the tag or details on the Out of Service tag/register)
Contact the Health and Safety Person or Technical Services for advice or clarification. / Yes / No / NA
21 / Are power boards/packs being used appropriately? (no piggy backing, position, cleanliness, individually switched if items unplugged regularly, not cracked/melted, no exposed wires, not covered in combustible material, e.g., papers, not suspended freely, no discolouration, etc.) / Yes / No / NA
G(7):Manual Handling and Ergonomics / Section / NA
22 / Are computer workstations set up ergonomically? (Relevant to prolonged computer use). / Yes / No / NA
23 / Are all available workstation chairs serviceable and ergonomically designed? / Yes / No / NA
24 / Have manual handling hazards been assessed and managed? (E.g. stacked archive boxes, overloaded or unstable shelving, restricted work areas, etc.) / Yes / No / NA
H(8):Plant and Equipment / Section / NA
25 / All new items of Plant and Equipment have been identified to the School HSO for inclusion in the Plant Equipment register? (Includes custom built) / Yes / No / NA
26 / Are there up to date Risk assessments and Safe Operating Procedures/ Operators Manuals for the new equipment identified above, and for existing equipment? / Yes / No / NA
27 / Have staff been trained in the safe use of all hazardous plant in the area as appropriate? (Training records available?) / Yes / No / NA
28 / Is plant/equipment regularly serviced, maintained and calibrated as per manufacturer’s instructions? / Yes / No / NA
29 / Is there a requirementfor Personal protective equipment? Is it provided and used in the area? / Yes / No / NA
I(9):Other: / Section / NA
30 / There are no other items identified from this inspection that require action? / Yes / No / NA

Any additional Comments or Observations identified during the workplace inspection:

…………………………………………………………………………………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………………………………………………………………………......

Persons undertaking workplace inspection (as appropriate):

Name: ……………………………………………….. Signed: …………………………………………………… Date: …………………………………………….

Identified area Supervisor:

Name: ……………………………………………….. Signed: …………………………………………………… Date: …………………………………………….

Sciences Workplace Inspection Template: Admin Areas V2 Page | 1

Created: 29 Nov 2013 Reviewed Date: 17-8-15 Next Review: Aug 2020