Guidance Notes for Completion Of

GUIDANCE NOTES FOR COMPLETION OF

DUBLIN CITY COUNCIL JOB APPLICATION FORM

GENERAL

Your application will be assessed on the information you submit on the official application form. Therefore, it is important that it is completed as fully and as comprehensively as possible.

The application form must beTYPED.

All information must be set out on the official application form. If required, additional pages of these forms may be used. ADDITIONAL CVs AND FAXED APPLICATIONS WILL NOT BE ACCEPTED.

An electronic version of the official application form is available on our website, (for internal applicants the forms are available in Dubnet under: HR Info/ Recruitment/ Job Application Form)

This document is also available in Large Print, High Contrast Print and Braille on request.

Take note of the closing date for the competition and make certain your application is submitted in plenty of time. LATE APPLICATIONS WILL NOT BE ACCEPTED.

If short listing takes place only information contained in the application form will be considered. Please read the job specification very carefully. You must ensure that your application gives clear evidence of your knowledge, skills, education and experience.

Please read the application form carefully. Before you type anything, it is a good idea to make a rough draft of what you want to say.

Your form should be written in a concise, well-organised and positive way (use active words such as ‘I plan’, ‘I organise’).

When completed, read through your application form carefully and check that each section has been filled in.

Dublin City Council is an Equal Opportunities Employer and welcomes applications from all the community. Our aim is to ensure that no job applicant or employee receives less favourable treatment on the grounds of racial origin, gender, civil status, family status, age, disability, religious beliefs, sexual orientation or membership of the travelling community.

COMPLETING PARTS 1 TO 4 OF THE JOB APPLICATION FORM

PART 1

The information you provide in PART 1 will not be seen either by the interview board or, if shortlisting is necessary, by the shortlisting board.

Q.4 The European Economic Area (EEA) countries are Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, United Kingdom.

Q.9 is for marketing research purposes. It is not mandatory to answer it. However, in order for management to establish how its recruitment advertising budget is best served, it would be appreciated if you would complete this question.

PART 2

General Education

State any qualifications you have obtained. Include any special skills training and any relevant evening classes. Should you be successful at interview, you may be required to produce the original certificates of any qualifications mentioned.

Further Education

State any qualifications you have obtained. Include any special skills training and any relevant evening classes. This is especially important for positions requiring a professional qualification. Should you be successful at interview, you will be required to produce the original certificates of any qualifications mentioned.

Due to the large volume of applications for certain competitions it is not possible to check applicant’s qualifications prior to interview.

Please note that the onus is on applicants to prove they have the qualifications detailed in the job specification.

Failure to correctly and fully complete the FURTHER EDUCATION section of the application form may result in your application not being given further consideration.

Employment Record Details

Start with your current/most recent employer and work backwards. You should also give reasons for any gaps in your employment.

Work Experience

You must think carefully before answering this section as this is where you make your case for the job. First, look at the criteria set out in the job specification – the knowledge and skills required for the job. Provide evidence that you possess the criteria required – be specific and give examples.

PART 3 -PERSONAL DISCLOSURE FORM

Must be completed by all applicants who are not currently employees of Dublin City Council.

PART 4 - Declaration

You are asked to confirm that all the information you provide is true and accurate. Applicants who are subsequently found to have given false information may be disqualified from this competition or have any offer of employment withdrawn.

DUBLIN CITY COUNCIL

JOB APPLICATION FORM

HUMAN RESOURCES DEPARTMENT, BLOCK 4, FLOOR 4, CIVIC OFFICES, WOOD QUAY, DUBLIN 8

Please TYPEthis application form.

APPLICATIONS WILL ONLY BE ACCEPTED ON THE OFFICIAL FORM

PART 1

POSITION REFERENCE NUMBER:

(Please refer to the Information Booklet to obtain this number)

POSITION APPLIED FOR:

(Please state full title of the position you are applying for)

1. Surname: Firstname(s):

Name on Birth Cert:

(if different from above)

2.Home Address:

3.Telephone No:

Work: Ext:

Mobile No: Home:

Email address (Work):

Email address (Personal):

P.P.S. Number (Optional):

(P.P.S. = Personal Public Service)

TáleaganGaeilge den fhoirmseoarfáil ach teagmháil a dhéanamh leis an RoinnAcmhainníDaonnaFón 2223041/3042 nóríomhphost

Part 1 (Continued)

4.Are you a citizen of a member state of the European Economic Area (EEA) or Switzerland? (see Guidance Notes, Part 1, Q4 - at top of this form for a list of these countries)

YesNo

If you answered “No” to the above you must ensure that you comply with current regulations set by the Department of Jobs, Enterprise and Innovation for legal residency in the state and forward a copy of both of the following with this application form:

(i) Certificate of Registration issued by the Garda National Immigration Bureau and

(ii) Passport endorsed with the appropriate permission to remain in the state

TO BE COMPLETED BY TEMPORARY AND PERMANENT

EMPLOYEES OF DUBLIN CITY COUNCIL

5.Pay Number:

Work Location:

Department:

Section:

Address:

Dates of commencement of service:Temporary from: Permanent from:

Current Grade: Date of Appointment:

Acting Grade:Date Acting from:

(if applicable)(if applicable)

CERTIFICATE OF:

(A) Supervisor(2 grades above position applied for)

(B) Head of Department

(Block Capitals) has worked in this Department from

to the present date. During this period, his/her conduct has been satisfactory in all respects and his/her duties have been efficiently performed.

(A) Signature (Supervisor): ______Date: ______

Name (Block Capitals):

(B)Signature (Head of Department):______Date: ______

Name(Block Capitals):

It is your responsibility to ensure that this section is fully completed before returning your Application Form.

PART 1 (continued)

TO BE COMPLETED BY EXTERNAL CANDIDATES

AND TEMPORARY INTERNAL CANDIDATES

6.Please state the name of the HR Manager in all previous organisations in which you

have worked, from whom references can be sought.

If you have not been in previous employment, please name two responsiblepersons, to

whom you are well known but not related, from whom Dublin City Council can request

references on your behalf.

When stating the names of the persons from whom references can be sought, please

also state in each case, the position held by the person, their address andcontact details.

(i) ______(ii) ______

______

______

______

______

______

______

(iii) ______(iv) ______

______

______

______

______

______

______

Additional details can be listed on a separate sheet and submitted with the application form.

TO BE COMPLETED BY ALL APPLICANTS

7.Applications from persons with disabilities are welcome and information about disability is only requested on the application form in order that appropriate arrangements for an interview can be made if necessary.

(i)Do you consider that you have a disability? Yes No

(ii)If YES, please give details of the nature of your disability and your requirements, if
any, to enable us to make appropriate arrangements for this competition:

8.Driving Licence- Please complete this section if applicable to this competition
Do you possess a full unendorsed driving licence? Yes No

Category:

9.How did you become aware of this vacancy? Please tick the appropriate source.

Firstpost
Dublin City Council website
Irish Independent
Irish Times
Local Government Jobs website
Other - specify

PART 2

Surname:

First name:

Position Applied For:

PARTICULARS OF EDUCATION

1.GENERAL EDUCATION

Names of Schools attended / From / To / Certificates and Distinctions Obtained

2.FURTHER EDUCATION

Academic, Professional or Trade Qualifications

Course Studied
Please state full name of course / College Attended / From / To / * Qualification Level
(Please indicate by level only
eg: 7 or 8) / Please state the awarding body and the full title of the qualification obtained / Grade obtained, e.g. 2.1, Pass, Credit, Distinction

* “Qualification Level” refers to the qualification level in the National Framework of Qualifications as set by the Quality and Qualifications Ireland, 26-27 Denzille Lane, Dublin 2, Ph: 01- 9058100. QQI Level must be entered, Pass / Honours is not acceptable.

PART 2 (continued)

EMPLOYMENT RECORD

Work experience – commencing with most recent position

Employer –
Department / Section & Address / From / To / Grade and Nature of Duties

PART 2 (continued)

3.Work experience – (continued):

Employer –
Department / Section & Address / From / To / Grade and Nature of Duties

4.Any other relevant information.

(Please Note that skills and experience acquired outside of work can SOMETIMES

be just as relevant as those gained in work).

Signature of applicant: Date:

PART 3

CONFIDENTIAL
PERSONAL DISCLOSURE FORM

Position Applied For:

Have you ever been convicted of a criminal offence in the Republic of Ireland or elsewhere?

Yes No

If YES, please provide details:

FULL NAME (Typed)______

ADDRESS (Typed)______

______

PLACE OF BIRTH:______

Please specify any other name that you are or were previously known by:

Previous Address to above:

I confirm that nothing within my personal or professional background deems me unsuitable for employment with Dublin City Council.

I declare that the above information is true and agree that I will abide and accept the terms and conditions of employment should I be successful in my application for the position.

Applicant’s Signature______Date ______

The Human Resources Department will treat all the information including personal data, which you give as confidential, subject to the City Council’s responsibilities under the Data Protection Acts.

False declarations could lead to Non Employment or Dismissal

PART 4

DECLARATION

(Before signing this form, please ensure that you have replied fully to all questions asked. You should also satisfy yourself that you are eligible for the competition concerned. Offers of employment are subject to verification of candidates eligibility for the position applied for).

I certify that all particulars in this application are true and correct, to the best of my knowledge and belief.

I authorise Dublin City Council to obtain information from any educational institutions it considers necessary, in order to verify my educational qualifications.

I am aware that any canvassing, by me, or on my behalf, will disqualify me from the position I am seeking and that any employment offered to me is dependent upon the information given herein being correct.

I am aware that false or misleading information or deliberate omissions may result in disqualification from the competition or the withdrawal of any offer of employment.

Signature of Applicant: ______Date: ______