Education Business Services (Stoke) Ltd is a subsidiary company of Stoke on Trent College

JOB DESCRIPTION

General Details
Job Title / Administrator
Vacancy no. / VN1496
Directorate / Curriculum
Reporting to / PA to Assistant Principal
Responsible for / N/A
Place of work / Cauldon
Tenure / Maternity Cover
Hours/FTE / Part time 18.5 hours per week, 38 weeks, term time only
Wednesday PM, Thursday & Friday
Salary / Grade 1C £15,210- £16,515 pro rata
Terms & Conditions / Support
DBS / Subject to an Enhanced DBS Disclosure
Closing Date / 9th August 2017 – Midday
Interview Date / 16th August 2017

The Post

  • Administration for management & curriculum team including work Experience, archiving (retrieval and support to support audit).

Main duties and responsibilities

The post holder will beexpected to:

  • Provide Admin support for the Head of Faculty
  • To support vocational staff and Personal Tutors to record and monitor attendance across all areas of provision.
  • Liaising with the Head of Faculty, Team Leaders, Personal Tutors and Work Experience coordinator ensure that work experience evidence is recorded and monitored in order to provide evidence for external audit.
  • Communicate effectively with staff, students and external stakeholders
  • Process relevant documentation for the individuals on programme, including collating, verifying and updating information from a variety of sources.
  • Carry out a range of administration functions including filing, photocopying, preparing letters, learner reports andmailshots etc.
  • Support curriculum teams to input ProMonitor data in order to maximise learner progress and success.
  • Comply with the strict quality processes associated with the administration of this area of work
  • Work effectively to provide statistical data and reports to meet crucial deadlines.
  • Collate, check and process Off Site Visit forms to ensure that they are held centrally.
  • Attend Faculty team meetings and take accurate notes.
  • To carry out all the above duties in the context of the practical application of the College’s equal opportunities policy and acting responsibly at all times in order to maintain the health and safety of yourself and others.
  • To carry out any duties which may reasonably arise

Person Specification

EVIDENCE KEY

A = / Application
I = / Interview
R = / References
C = / Certificate
T = / Test
P = / Presentation
Or a combination
Requirement / Essential / Desirable / Evidence
  1. A genuine commitment to develop competence and knowledge within an administrative/clerical role
/  / A,I
  1. Good IT Skills using Microsoft word processing, spreadsheet & database software
/  / A,I
  1. Accuracy and attention to detail
/  / A,I
  1. Effective interpersonal and communication skills
/  / A,I
  1. Ability to meet deadlines
/  / I
  1. Ability to remain calm and professional during busy periods
/  / I
  1. Initiative and creativity to implement solutions to administrative challenges
/  / I
  1. Interest in personal and organisational development
/  / A,I
  1. A commitment to teamwork
/  / I
  1. An understanding of and commitment to diversity and equality of opportunity
/  / I
  1. Minimum Level 2 NVQ in Business Administration or equivalent experience
/  / A
Requirement / Essential / Desirable / Evidence
  1. Ability to take and present accurate minutes of meetings.
/  / I
  1. Ability to remain calm and professional during busy periods
/  / I
  1. Initiative and creativity to implement solutions to administrative challenges
/  / I
  1. An understanding of and commitment to equality of opportunity
/  / I
  1. Level 2 qualification (GCSE A* - C or equivalent) in Maths and English or a willingness to attain these qualifications with the support of the College
/  / A,C
  1. A commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
/  / I

TERMS & CONDITIONS FOR EDUCATION BUSINESS SERVICES (STOKE) LTD

The post is offered on an Education Business Services (Stoke) Ltd contract.

Conditions of Appointment

All appointments are offered subject to a period of probationary service up to twelve months, during which time performance will be assessed. In addition, all appointments are subject to:

• medical review

• verification of relevant qualifications

• receipt of references considered suitable by the Company

• a satisfactory enhanced Disclosure check

Pension Arrangements

Education Business Services (Stoke) Ltd staff have the opportunity to participate in the stakeholder pension scheme provided by Scottish Widows.

Working Hours

The standard full time working week for all staff is 37 hours.

Maternity, Paternity & Adoption

The Company operates a Maternity, Paternity and Adoption schemes which provides for the normal statutory benefits.

Sick Pay

The Company has a scheme of sickness benefits, which are over and above the statutory sickness entitlements.

Training and Development

Education Business Services (Stoke) Ltd is committed to the professional and personal development of all our employees. Individual Training and Development plans are formulated via the staff performance review system.

Holidays

Education Business Services (Stoke) Ltd staff are entitled to 30 days of annual leave per year inclusive of public bank holidays. This includes any days which are designated by the Company (e.g., between Christmas and New Year).

Staff Parking

Free and generous parking space is available on site subject to availability at peak times.

Salary Payments

Salary is paid by direct credit transfer to your bank or building society account in 12 equal parts. Payment is made on the 27th day of each month or the next working day thereafter.

Notice Periods

The amount of notice you are required to give and entitled to receive is 1 months. Fixed term appointments may be offered with a notice period of one week, depending upon the length of the fixed term. The notice period applicable during a probationary period is 1 week.

Location of Work

Your principal place of work will be at the site given in the job description of the post. However, you may be required to work on either temporary or indefinite basis, at any premises at which the Company may from time to time provide services.

Equality of Opportunity

Education Business Services (Stoke) Ltd is committed to the principle of equal opportunity. We will ensure that no employee, applicant for employment or student receives less favourable treatment on any grounds, which cannot be seen to be justified in relation to employment, education and training.