(SF-00)

CHRONOLOGICAL CHECKLIST FOR

TRANSITIONING TO SMOKE-FREE HOUSING

PM Planning for your site to become Smoke-Free

- View Boston Smoke-Free Homes Video

- Review Owner/Management Fact Sheet(SF-01)

- Order appropriate Smoke-Free Signage through PPI Marketing Department

- Review Buffer policy and determine Smoke-Free area if appropriate

- Enforcement – See PPI Incident Report Procedure

PMDistribute Smoke-Free Housing Survey to all Residents to be returned within 10 days (SF-02)

RSCTally survey results

RSC and PM schedule Resident Informational Meeting

RSCPrepare for Resident Meeting by copying Resident Fact Sheet (SF-03)

RSCTailor meeting agenda to meet site’s needs (SF-04)

PMReview Lease Addendum (SF-05)

PMAlter House Rules (SF-06)

RSCSend all Residents follow-up letter to Resident Meeting(SF-07)

RSC Send reminder letter to Residents at mid-point of planning (SF-08)

RSC Determine area resources for Smoking Cessation (SF-09)

PM Schedule individual meetings with residents to sign their lease addendum

Service Manager Hang Smoke-Free housing signs throughout the property

Congratulations you are now Smoke-Free!

RSC Send congratulatory letter to Residents (SF-10)

Include cessation resources (SF-09)

 PMOR  RSC Policy enforcement

 PMOR  RSC Share success with marketing team

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Note: RSC is uniform term pertaining to all Resident Services positions assigned to site, i.e. RSC, Regional RSC and Resident Services Manager staff. Property Manager is uniform term pertaining to all positions within the Property Management Office including Assistant Property Manager, Leasing Agent, and Administrative Assistant.
EQUAL OPPORTUNITY / FAIR HOUSING INFORMATION

Peabody Properties, Inc. does not discriminate on the basis of race, color, religion, national origin, gender, disability, familial status, marital status, sexual orientation, genetic information, veteran/military status, receipt of public assistance, ancestry, age, gender identity or other basis prohibited by federal, state, or local law in the access or admission to its programs or employment or its programs, activities, functions or services.

RIGHT TO REASONABLE ACCOMMODATION

Peabody Properties, Inc. will consider a reasonable accommodation, upon request for qualified people with disabilities when an accommodation is necessary, not just desirable, to ensure equal access to the development, its amenities, services and programs. Reasonable accommodations may include changes to the building, grounds, or an individual unit; changes to policies, practices, and procedures; and mitigating circumstances.

© April 2014

Peabody Properties, Inc. Page 1 of 2

All Rights Reserved