Lakeville Lacrosse Association Meeting Minutes

October 17, 2011

Attendees: Jeff Taylor, Mike Weinstein, Mike Bakken, Jim Keane, Jeff Bouman, Lorraine Leeson, Kate Leavell, Dan Rohrbach, Missy Boyd, Tye Lewis, Cara Sekerak

Guests: Sean Leavell

Secretary Report & Approval of September minutes

Minutes approved from September
Revised LLA Bylaws posted on web under board document section
Board reviewed the remaining meeting dates and decided onNov 14 & Dec 12th for the dates. Cara will lock in meeting location and communicate.

ADDRESS KNOWN ISSUES OF IMMEDIACY

No issues of immediate concern

Treasurer’s Report

Jim completed both girls & boys coaching and referee reimbursements and storage fees.

LLA has never filed the Sales Tax exemption for a non-profit organization. This filing would allow LLA to be exempt for state sales tax on purchases. State approval of the exemption status is lengthy, 9 months or longer. Jim will put the paper work in and go back 3 years for sales exemption reimbursement from the state.

Budget 2012
Jeff handed out the 2012 budget plan. The board reviewed and agreed will use the budget for automatic approval up to the budget amount handed out. Anything expenditure over this budget would need to be approved by the board.

Uniform Options Discussionand funding approval

Kate reviewed the girluniform options and made a recommendation of a white razorback jersey with a red kilt. Total cost will be ~ $50 per jersey/kilt combo which was within the budgetary plan for 120 uniforms. The board approved the uniform and Kate will work with Tye on the order.

There was a lot of discussion regarding the types of shorts & jerseys that would be ordered for the boys program this year. The board discussed how to incorporate the gold & maroon Lakeville South colors into uniform without incurring additional costs for these specialty colors. It was decided that the boy’s uniform this year will be a red & white reversible jersey with screen printing of white w/gold and gold w/ red. Shorts will be specialtyshorts with red/black/white/gold. Tye and the uniform committee will look at short design options. Specialty shorts are a minimum order of 96 and an estimated 60 day lead time. Uniform logos, for sponsorships, are $1.15 per jersey.

Boys Program & Girls Program updates

Boys Winter Clinics

Missy and Mike W. have had a difficult time securing turf time for the boy’s winter clinics. Currently, two dates are secured at Shaddick (1/8, 2/26). 5-6 turf times are required to conduct the clinic. Missy will check on the Burnsville Field house and the South Metro Football field. Loraine will begin the registration system when the dates and location are secured. There will be an LLA player development meeting this Thursday to discuss the winter clinics.

Field Status Report – where & $ cost; when to request & when to know if reserved for LLA

Missy will attend the turf at Ames meeting in November. Approximately 46 hours were allocated last year to LLA. LLA will request 50 hours.
There will be an outdoor meeting in January with the city. Missy is optimistic that Lakeville South will be available to use.

Fundraising – Sponsorship Structure discussion and determination.
Jeff requesting sponsor idea’s

The association will have a non-mandatory Swarm fund raiser on April 14. LLA will commit to a 150 ticket purchase with a chuck a ball event. The Swarm will help us with flyers and marketing the event. This is an excellent fundraiser to secure capital for nets and equipment purchases. The benefits of the fundraiser will be communicated to the membership at registration.

Sponsorships

The board reviewed Mike B. plan for sponsors. The board discussed saving uniform logos for “gold or premium” donors due to the complexity of managing multiple logos and team uniforms.

Other

Lorraine and Cara will create a “Managers Corner” on the LLA website.

Meeting adjourned 9:10pm

Respectfully submitted by Cara Sekerak