Application Pack
Project Coordinator
AT HOME IN PORT AT SEA
CHARITY BACKGROUND AND OVERVIEW
Sailors’ Society is a Christian maritime welfare charity that meets the practical, emotional and spiritual needs of seafarers and their families, irrespective of religion of ethnicity, in ports all around the world.
With their roots in the post Napoleonic war era when thousands of sailors returned to London destitute, the Sailors’ Society have helped seafarers in need for almost two hundred years.
From providing floating homeless shelters and chapels on the banks of the Thames in the 1800’s to the international network of chaplains and Seafarer Centres in the 20th century, the Society has always been a leading provider of maritime welfare, constantly revising it’s programme to meet the demands of a fast changing industry.
In the last 30 years the shipping industry has further increased pace, reducing the time a ship and her crew spend in port and therefore the contact a seafarer might have with the world beyond his vessel.
The average crewmember now spends 9 months at sea, often more, and it’s the place of maritime welfare charities such as Sailors’ Society to help them whilst they are away from home and family.
Sailors’ Society is responding to these changes with a robust programme of services to seafarers ‘At Home, In Port and At Sea’.
At Home: We work with seafaring communities providing education and welfare opportunities for families who are without a parent (husband or wife, brother, sister, father or mother) for months at a time. The Society’s recent work in the Philippines following Typhoon Haiyan is one example of this.
At Sea: The Society is committed to providing resources and publications to help seafarers whilst onboard. We are exploring new technology to enable services through virtual chaplaincy and engage with seafarers through social media platforms. The Society’s’ Chart and Compass magazine has a reach of over 100,000 and we expect to see that double in the coming year.
In Port: Most obviously through port chaplaincy and ship visiting activity. This is the core work of the charity and we intend to expand our port coverage in the coming years with a port expansion programme. To better enable this service, and help inform the strategy of expansion, we are embracing the use of modern technology including the development of our Ship Visitors App.
Title:Project Coordinator
Reports to:Director of Programme
Budget
Responsibility:None
Based at:Head Office, Southampton
Hours of work:Full-time [37.5 hours per week]
Team Association:Programme Team
Team Purpose:The Programme team exists to deliver the Society’s charitable objects, by developing and managing an impactful programme of activity around the world
Job Purpose:The Project Coordinator is an integral member of the Programme Team responsible for ensuring projects are resourced and delivered on time and on budget.
Key Responsibilities:
- To be responsible for developing documentation that enables projects to be delivered according to schedule and budget
- To track the progress of project tasks, ensuring milestones are met
- To liaise with project team members, external resource providers and sponsors to ensure tasks are delivered and progress is documented and communicated
- To coordinate project meetings, take minutes and ensure actions are completed
- To manage project risk registers, ensuring that any impact is communicated to the project sponsor and team members
- To create and maintain a project calendar, and escalate any issues that will affect key milestones
- To research and identify project opportunities in line with the Society’s aims and objectives
- To evaluate proposed projects to ensure they are complementary to the Society’s aims and objectives
- To administer the online project system (Teamwork.com) for all projects across the Society
- To train other Society staff in the use of the online project system (Teamwork.com)
- To undertake any tasks set by the Director of Programme that support the Programme Team purpose
Person Specification
Essential Attributes:
- Excellent interpersonal skills with good written and verbal communication skills
- Proven ability to work as part of a team and on own initiative
- Ability to plan and prioritise workloads
- Ability to produce written reports and documents
- A good understanding of office based software
- Willingness to learn new skills
Desirable Attributes:
- Knowledge of social welfare issues
- Experience of working in the charity sector
- Proficiency with project software, such as MS Project
SAILORS' SOCIETY CHARACTER
As well as looking for ability, experience and expertise the Sailors’ Society is also interested in the character of its staff and would want to know how you demonstrate the following:
Awareness
You will be self-aware and able to recognise both your strengths and weaknesses as you have grown personally and professionally. You will demonstrate awareness for colleagues, enabling you to help them flourish and achieve positive outcomes.
Teamwork
You will demonstrate excellent interpersonal skills, personal loyalty to colleagues and a collaborative style of solving problems though a shared sense of common mission and purpose.
Leadership
You will recognise that the trustees look to the executive leadership team of the Sailors’ Society to develop the cultural, relational, intellectual, spiritual and physical capital of the organisation. You will be expected to play your part in developing a successful organisation that is a world leader in the provision of maritime welfare, this means that you will be bring valuable leadership qualities to your role. You will be expected to take responsibility for your actions and show initiative to excel in your role.
Vision and Values
The mission of the Sailors’ Society is Christian in essence. At its heart is a vision to transform the lives of seafarers and their families. Our values inform how we work and we look to you to uphold and promote these values as you help us in our work.
Society values
IntegrityInnovation
CollaborationCompassion
InclusivityAccountability
CommunityLeadership