EL CAMINO COLLEGE

ENROLLMENT MANAGEMENT MEETING

December 13, 2012

Present: I. Graff, G. Miranda, B. Mulrooney, J. Nishime, M. Ramey, J. Shankweiler, J. Wagstaff

The meeting began at 2:15 p.m.

I.  INFORMATION

  1. Notes of November 8, 2012: Distributed and reviewed.

1.  Corrections: 1) page 1, #6 – change ‘Title V’ (Federal) to ‘Title 5’ (State). 2) Page 2, #11 (AP scores) – renumber second sentence about EAP scores #12 and change #12 to #13.

2.  Still waiting for Student Success Initiative guidelines from the Chancellor’s Office. Task forces have been set up for all recommendations but work not yet completed. Finance committee approved Title 5 updates for repeatable courses – 180 days to implement (by May registration).

  1. Update on Career Goal from CCCCO – need to incorporate career goal on application; maybe again during online registration and when submitting graduation intent. Using generic rather than specific career categories was recommended. Career goal will not replace education goal. CCCApply steering committee agreed to include career goal on application once they receive more guidance. ECC counselors receiving more career training. Suggestion was made to display students’ major when they register and ask them to verify or change major – may take into consideration when rewriting registration component.

1.  Enrollment priorities must be determined by spring 2013 to give ITS time to make program changes. The online Ed plan tool will save time and reduce repeatability issues. Repeatability must be re-programmed. Chancellor’s Office is putting pressure on migrating to new federated identity software application (Shibboleth) by 2013. Suggestion was made to create a timeline of what all departments are legally mandated to accomplish. Timeline would include a list of projects, due dates, whether a Federal or State mandate, or if project is pre-requisite for another project. Projects include repeatability, CCCApply, priority registration, changes in the BOG, etc.

  1. Pilots for New FYE Cohorts – moving forward with pilots for new FYE cohorts for nursing, international students and veterans. Include G. Miranda and J. Shankweiler in future meeting discussions about pre-requisites.

II.  DISCUSSION/ACTION

  1. Focus of Sub-Committees:

1.  Need to focus on enrollment management/priority registration. Not sure what should be handled by Enrollment Management Committee or by the Student Success Task Force Committee – depends on guidelines from the Chancellor’s Office.

2.  Need to strategize managing Outreach component of priority registration (assessment, orientation and Ed planning at the high schools). Need to explore last week’s discussion about recommendations for new positions and reclassifications. Goal to teach students to write their own Ed plans after first semester plan created with a counselor.

  1. Creation of Sub-Committees:

1.  Suggested sub-committees:

a. Priority registration (giving incentives for successful student behavior) – look at all ramifications (i.e. incorporating probation and appeal process). Will not continue old priority registration; current system is too convoluted – better to start from scratch.

b.  Strategies for orientation and assessment at the high schools

c. Aligning course offerings to meet student needs

2.  Discussion points:

a. Most likely Accuplacer will be used for common assessment.

b.  Contract with OpenCCCApply is with IBM paid for by Chancellor’s Office. OpenCCCApply comes with a helpdesk application, available 24-7 with multiple languages.

c. ‘ASK Foothill’ (www.foothill.edu/ask) used at Foothill College, reduced the number of counseling phone calls by 80% and gets 16,000 hits per month. ECC has software installed. The system for El Camino College was implemented two months ago.

  1. Sub-Committee Members

1.  Will wait until after the first of the year to populate subcommittees.

III. NEXT MEETING

The next Enrollment Management meeting will be held on January 10, 2013 at 2:00 p.m. in Lib 202. (The January 10, 2013 meeting was cancelled). The decision was made to continue meeting once a month and sub-committees can meet twice a month and report back at the monthly meetings.

The meeting adjourned at 2:50 p.m.

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