AYBL Meeting
September 22, 2013
At Presque Isle Country Club, Presque Isle, Maine
Time: 1:00 pm
Attendance: Gary Nadeau – President/Chairman
Ghent Holdsworth - Treasurer
Tina Belanger – Secretary
Dave Nadeau – Webmaster
Shawn Savage – Member
Brian Massey – Rules and Standards Coorindator
Ron McAtee - Member
The President called the meeting to order at 1:12 pm.
Meeting of September 16, 2012 a motion was made by Ghent Holdsworth seconded by Shawn Savage with all present in favor of accepting the minutes.
Treasurer's Report
Income and Expenses
07/01/2012 – 09/22/2013
Change from
2011-2012
Beginning Account Balance: 07/01/2012 $14,637.18 $ 5,269.85
Income Categories:
Registration Fees: $ 8,750.00 $ 17.00
Registration – Tourney Fees $ 400.00 $ 110.00
Uniforms $ 8,887.00 $ 1,574.00
Donations: $ 400.00 $ 400.00
Special Projects Income-Corey Rich Reg fees $ 612.00 $ 612.00
Other Income: Equipment for Caribou $ 161.71 $ (534.14)
Total Income for Period: $19,210.71 $ 2,178.86
Expense Categories:
Advertising $ 264.24 $ 24.24
Charitable Donations $ 400.00 $ 400.00
Referee Dues & Fees $ 852.00 $ 141.00
Special Project $ 2,422.78 $ 2,422.78
Postage $ 156.00 $ 17.51
Insurance $ 2,630.80 $ 266.50
Supplies- Bottles ($1,807.78) , Magnets ($1,378.33) $ 3,267.18 $ 2,122.86
Equipment: Pinnies $ 182.50 $(1,149.80)
Uniform Cost $ 8,338.80 $ 1,459.01
Meeting Fees Caribou ($96.65) $ 445.51 $ 240.21
Refunds $ 91.00 $ 34.00
Tournament Fee $ 400.00 $ 96.00
Website $ 438.71 $ 0.00
Fees $ 35.00 $ 35.00
Miscellaneous $ 0.00 $ 0.00
Total Expense for Period: $19,924.52 $ 6,109.31
Net Income (Loss) for Period: $ (713.81) $(3,930.45)
Ending Account Balance: 09/22/2013 $13,923.37 $ (713.81)
*A motion was made by Shawn Savage seconded by Tina Belanger with all present to accept the Treasures Report.
Discussion/Conclusions:
*Scholarship Discussion:
This year we awarded a $500.00 scholarship to Medith Stewart. We would like to look at possible changes for next years scholarship with possibly doing more then 1 award. There was plenty of suggestions of what we can do but this is something that needs to be looked at more at the upcoming meeting.
*Presque Isle league:
Presque Isle will now be able to use the gyms at no cost but there will be a screening process of all the coaches. This is something that the Presque Isle Athletics do when they hire a new coach and this is something that they are requesting in order to have the gym at no cost. This means that the check would involve fingerprinting and screened. Presque Isle league may also have to do fundraisers to raise money for some of the cost.
*Changes to the Board/Directors:
Jody Belanger has requested to remain as a Member of Directors and Jeff Stephenson has requested to be taken off as a member of AYBL.
*Changes to the Board of AYBL:
President – Brian Massey
Vice President – open
Treasurer – Ghent Holdsworth
Secretary – Tina Belanger
Insurance – Shawn Manter
Web Master – Dave Nadeau
Special Project Coordinator – Shawn Savage
A motion was made by Ghent Holdsworth, seconded by Shawn Savage with all present to accept the changes to the Board of AYBL.
*Other:
It was mentioned that it would be a good idea to reset all passwords to the coaches.
*Schedule for 3/4, 5/6 and 7/8 Boys and Girls AYBL Teams:
(5/6) October 7th will be tryouts
October 28h should be the first scheduled game
January 12th should be the last scheduled game
(7/8) January 27th will be tryouts
February 10th should be the first scheduled game
April 7th should be the last scheduled game
(3/4) November 25th will be tryouts
December 16th should be the first scheduled game
March 23th should be the last scheduled game
A motion made by Ghent Holdsworth seconded by Shawn Savage with all present in favor to end meeting at 3:07 pm.
*** A motion was made on September 25th by Brian Masseyto nominate Jennifer Flynn as Vice President it was seconded by Ghent Holdsworth with all in favor.
It was also mentioned in same motion that Shelley Massey will help as much as she can with the fundraising.