______

INVITATION TO TENDER
(AS 4000 – 1997)
CONTRACT:Burdekin Shire Council – NDRRA Road Reconstruction
CONTRACT NO.8010-800993-01TBSC/11/38
LOCATIONBurdekin Shire /

Tenders are invited from suitably qualified and experienced persons/companies to undertake the work under the contract (WUC) for the above contract.

(1) Description of Work (WUC) / The separate document entitled “Description of Work” describes the work required to complete the contract. That is the work under the contract (WUC).
In summary the WUC covers all work required to reconstruct existing rural roads.
(2) Closing of Tenders / Tenders close at 12pm on Friday30March 2012.
Location for submitting tenders is at the Burdekin Shire Council offices at 145 Young Street, Ayr.
Tenderers must complete the Tender Form provided and lodge it with all required schedules, bills of quantities and accompanying information in a sealed envelope endorsed with “Tender Box” and the Contract name and number at the place and by the time stated.
Fax tenders will NOT be acceptable.
Electronic tenders will be acceptable, provided hard copies are also provided. Electronic tenders shall be emailed to Gary Keane –
Hard copies shall be mailed to:
Burdekin Shire Council
Attention: Gary Keane
PO Box 974
Ayr, QLD 4807
(3) Contact Person for Enquiries / Enquiries and questions in respect to the tender are to be put in writing to:
Nev Smyth – or fax 3003 1444.
cc Mark Thomas – or fax 3003 1444.
Faxed copies of the enquiries are acceptable provided they are correctly addressed to the person above.
Tender enquiries will not be considered within three work days before the closing of tenders.
(4) Tender Deposit / No tender deposit is required to be submitted with the tender documents.
(5) List of Schedules
(Designate requirement) / The following list of documents and Schedules are required to be submitted with the tender documents:
  • Tender Form (Contract Agreement)
  • Annexure A, B & C
Schedules:
  • No 1 – Tender Details
  • No 2 – Financial Information
  • No 3 – Quality Assurance Certification
  • No 4 – Schedule of Key Personnel,Subcontractors, and MaterialSuppliers
No 5 – Schedule of WH&S Compliance
  • No 6 – Schedule of Wet Weather Days
  • No 7 - Schedule of Current and Previous Contracts
  • No 8 –Billof Quantities
  • Insurance Schedules 1,2,3
  • Tender Summary

(6) Specifications / The Specifications describe the standard of work required under this contract. The specifications comprise two parts:
1 – Standard Specifications
The Standard Specifications included in this document are the Burdekin Shire Council Specifications/Guidelines for Civil Works, Department of Transport and Main Roads, Austroads and Austab Specifications and standard drawings.
2 – Job Specifications (Civil)
The Job Specifications amend and/or supplement the Standard Specifications to ensure suitability for the type of work under this Project. Insofar as any modified or additional clause in the Job Specifications may conflict or be inconsistent with any provision of the Standard Specifications, the Superintendent shall be notified.
(7) Standards and Codes / Equivalency of Standards and Codes
Wherever reference is made in the Contract to specific standards and codes to be met by the goods and materials to be furnished, and work performed or tested, the provisions of the latest current edition or revision of the relevant standards and codes in effect shall apply, unless otherwise expressly stated in the Contract. Where such standards and codes are national, or relate to a particular country or region, other authoritative standards that ensure a substantially equal or higher quality than the standards and codes specified will be accepted subject to the Superintendent’s prior review and written consent. Differences between the standards specified and the proposed alternative standards shall be fully described in writing by the Contractor and submitted to the Superintendent at least 28 days prior to the date when the Contractor desires the Superintendent’s consent. In the event the Superintendent determines that such proposed deviations do not ensure substantially equal or higher quality, the Contractor shall comply with the standards specified in the documents.
(8) Contract Documents: / The Contract Documents will contain the following documents:
  1. Form (Instrument of Agreement)
  2. Description of Work (WUC)
  3. General Conditions of Contract AS 4000-1997
  4. Contractor’s Tender
  • Annexures A, B & C
  • Notices to Tenderers
  • Post Tendering Correspondence
  • Completed Schedules
  1. Plans and Drawings
  2. Job Specifications (Civil)
  3. Standard Specifications
  4. Bill of Quantities

(9) Site Visit: / A formal site visit will be arranged with the date and time to be advised. Tenderers will be allowed to undertake their own independent site visits.
(10) Clarifications, Conditions and Tags / The Principal prefers that the tenders submitted should be free of anyqualifications ie. clarifications, conditions and tags. The Principal however, reserves the right to consider tenders that are submitted with clarifications, conditions or tags.
(11) Adjusted Tender Price / In consideration of a tender that has been submitted with an endorsement or qualification(s), the Principal or its agent may:
  • Require the tenderer to withdraw the qualification(s) without any adjustment of the tender price; or
  • Require the Tenderer to withdraw the qualification(s) with adjustment of the tender price provided that the adjustment is for an amount that would have been reasonably expected if the tender had been submitted without qualification.
  • If in withdrawing any qualification, the Tenderer alters the price and the Principal or its agent considers that the alteration is not an amount that would have been reasonably expected, then the Principal reserves the right to no longer consider that tender.
  • If the tender contains any error in extension of unit rates or in summation of items such as to vary the tendered sum, and the Principal or its agent becomes aware of the error prior to acceptance of any tender, then the Principal shall draw the error to the attention of the Tenderer whose tender contains the error.
  • The Principal shall invite the Tenderer to confirm the tender price; and
  • If the Tenderer alters the price, the Principal or its agent reserves the right to accept the adjusted price provided the adjustment is a correction of the error.
  • If the Tenderer alters the price and the Principal or its agent considers that the alteration is not a correction of an error, then the Principal reserves the right to no longer consider that tender.
  • No amended tender shall be considered if received after closing time for tenders or if adjusted otherwise than provided for above.

(12) Workplace Health and Safety Plan / The successful Tenderer shall, before work commences, prepare a Workplace, Health and Safety Plan (WHSP) specifically for the project. The WHSP must meet the requirements of the Queensland Workplace Health and Safety Act (and its current amendments) and will require a review by the Principal, the Principal's agent or its Superintendent before work is allowed to commence on site.
By submitting your WHSP the Contractor warrants to the Principal and the Engineer that the plan is appropriate for the works being constructed and meets all of the requirements of the Workplace, Health and Safety Act. If this is not the case then the Contractor is to inform the Engineer immediately and shall not commence work until the plan is amended and complies fully with the Act.
The tendered price shall allow for all costs associated with:
  • Preparation of the WHSP.
  • Implementing the WHSP and;
  • Complying with the QueenslandWorkplace Health and Safety Act.

(13) Workplace, Health and Safety Officer / Tenderers shall submit the name of the Safety Officer appointed for this contract whose responsibility it shall be to manage the site to meet the requirements of theQueensland Workplace Health and Safety Act.
(14) Schedule of Wet Weather Days / Tenderers are required to consider and make due allowance within the contract period and construction programme for days per calendar month expected to be lost due to inclement weather (and the effects of wet weather) as they apply to the critical path of the construction programme.
Tenderers shall specify in the "Schedule of Wet Weather Days" the number of wet day allowances that have been included in their programme (and the contract period) for each calendar month. This covers weather sufficiently inclement to interfere with the progress of the work being greater (warranting an extension) or less (warranting a reduction in the contract period) than the allowances provided in the wet weather schedule nominated in the tender will be reviewed on a monthly basis and recorded in the site minutes.
(15) Quality Assurance / Each tenderer is to provide details of their quality assuranceprocedures.
(16) Non Conforming Tender / A tender is deemed to be non conforming when the requirements of the conditions of tendering are not complied with. That is:
  • The tender was not submitted on time or incorrectly submitted.
  • The Tender Form was not submitted (signed).
  • The required schedules were not submitted.
  • The tenderer refuses to remove an endorsement or a tender qualification.
  • The tender deposit (if required) was not submitted with the tender.
  • Other requirements listed in the Invitation to Tender.

HARRISON GRIERSON CONSULTANTS PTY LTDPage1

FIRST SCHEDULE

(AS4000-1997)

TENDERER DETAILS

CONTRACT:Burdekin Shire Council - NDRRA Road Reconstruction

CONTRACT NO.8010-800993-01TBSC/11/38

LOCATIONburdekin shire

All individual firmsand each partner of a joint venture tendering must complete the information in this form. Information should be provided for all owners or applicants that are partnerships or individually owned firms.

Where the Applicant proposes to use subcontractors for critical components of the works, or for work contents in excess of 20% of the value of the whole works, the following information should also be supplied for the specialist subcontractor(s).

Name of firm:
Head office address:
Local office address (if any):
Telephone: / E-mail:
Facsimile: / Telex:
Place of incorporation / registration: / Year of incorporation / registration:
Main lines of business:
Signature
Person’s Name
Position
Company (Tenderer)
Date

SECOND SCHEDULE

(AS4000-1997)

FINANCIAL INFORMATION

CONTRACT:Burdekin Shire Council - NDRRA Road Reconstruction

CONTRACT NO.8010-800993-01TBSC/11/38

LOCATIONburdekin shire

Annual Turnover and Financial Position Statement Data

Name of Tenderer: ……………………………………………………………………

All individual firms and all partners of a joint venture must complete the information in this form. The information supplied should be the annual turnover of the Tenderer (or each member of a joint venture), in terms of the amounts billed to clients for each year for work in progress or completed and the financial position statement at the end of each financial year, in Australian dollars.

Use a separate sheet for each partner of a joint venture. Add additional sheets as required.

Applicants should not enclose testimonials, certificates, and publicity material with their applications; they will not be taken into account in the evaluation of qualifications.

Financial Data (construction only) for the last five years
Year / Annual Turnover
($ AUD) / Financial Position Statement
($ AUD)
(as at 30th June)
1.
2.
3.
4.
5.
Signature
Person’s Name
Position
Company (Tenderer)
Date

HARRISON GRIERSON CONSULTANTS PTY LTDPage1

THIRD SCHEDULE

(AS4000-1997)

QUALITY ASSURANCE CERTIFICATION

CONTRACT:Burdekin Shire Council - NDRRA Road Reconstruction

CONTRACT NO.8010-800993-01TBSC/11/38

LOCATIONburdekin shire

The tenderer is required to supply details of their quality assurance procedures and any quality assurance certification their company has attained. To this end please provide the following:

1.A copy of your Quality Assurance Certification Yes / No

Bidders are to provide details of their QA certification if they are QA certified

Certification Organisation
Date of Application for Certification
Anticipated Certification Date
Quality Certificate & Licence No.
Date of Licence
Date of Last Audit

2.Quality Assurance Procedures

Do your procedures include the following:

a) Quality work practices and rulesYes / No

b) Quality supervisionYes / No

c)Incident reportingYes / No

d)Incident investigationYes / No

e)New employees inductionYes / No

f)TrainingYes / No

g)Quality standardsYes / No

Please provide documentation to substantiate the above

Provide the following supplementary information, where it is available:

  • A copy of the quality certificate/licence
  • A copy of the Company quality assurance policy statement
  • Details of the Company’s QA system
  • A copy of the Company’s QA Manual

Signature
Person’s Name
Position
Company (Tenderer)
Date

HARRISON GRIERSON CONSULTANTS PTY LTDPage1

FOURTH SCHEDULE

(AS4000-1997)

SCHEDULE OF KEY PERSONNEL, SUBCONTRACTORS AND MATERIAL SUPPLIERS

CONTRACT:Burdekin Shire Council - NDRRA Road Reconstruction

CONTRACT NO.8010-800993-01TBSC/11/38

LOCATIONburdekin shire

The Conditions of Tendering, states that the Principal may require the Tenderer to provide supplementary information with the tender. This list is to be submitted with your tender. Please provide the names of your proposed key Personnel, Subcontractors and Material Suppliers.

A.KEY PERSONNEL

Project Manager:

Contractor's Representative:

Site Safety Officer:

Other key personnel (State Position):

B.PROPOSED SUBCONTRACTORS

Section of Works / Approximate Value / Name(s) & Address(es) of Subcontractors / Description & Location of Similar Works Previously Executed
1.
2.
3.
4.
Section of Works / Approximate Value / Name(s) & Address(es) of Subcontractors / Description & Location of Similar Works Previously Executed
5.
6.

C.MATERIAL SUPPLIERS

(List all suppliers of Materials and nominate quarries etc. i.e. sub-base, basecourse, concrete etc.)

1.Sub-base

2.Basecourse

3.Chip Seal

4.Asphaltic Concrete

5.Stormwater Pipes & Fittings

6.Concrete

7.Water Supply Pipes & Fittings

8.Bedding Material

9.

Signature
Person’s Name
Position
Company (Tenderer)
Date

HARRISON GRIERSON CONSULTANTS PTY LTDPage1

FIFTH SCHEDULE

(AS4000-1997)

WORKPLACE HEALTH & SAFETY COMPLIANCE

CONTRACT:Burdekin Shire Council - NDRRA Road Reconstruction

CONTRACT NO.8010-800993-01TBSC/11/38

LOCATIONburdekin shire

In order that the Principal and the said Tenderer meet their mutual obligations under the Qld Workplace, Health and Safety Act please provide the following information:

1.A copy of your Workplace Health and Safety Policy

2.Workplace, Health and Safety Programme

Does your programme include the following?

  • Safe work practices and safety rulesYes / No
  • Safety supervisionYes / No
  • Emergency proceduresYes / No
  • First-aid proceduresYes / No
  • Accident - incident reportingYes / No
  • Accident - incident investigationYes / No
  • New employees inductionYes / No
  • Hazard investigationYes / No
  • Training standardsYes / No

Please provide documentation to substantiate the above

HARRISON GRIERSON CONSULTANTS PTY LTDPage1

3.What is your safety programme performance measurement process?

4.Total number of staff

Total Days lost

(Work Related Accidents for previous 12 months)

5.Supervision of Contract

Contract Supervisor (Print)

Experience/Qualifications (including Trade Qualifications/Safety Supervision Cert.)

Signature
Person’s Name
Position
Company (Tenderer)
Date

HARRISON GRIERSON CONSULTANTS PTY LTDPage1

SIXTH SCHEDULE

(AS4000-1997)

SCHEDULE OF WET WEATHER DAYS

CONTRACT:Burdekin Shire Council - NDRRA Road Reconstruction

CONTRACT NO.8010-800993-01TBSC/11/38

LOCATIONburdekin shire

The Tenderer shall make due allowance within the contract period and construction programme for days per calendar month expected to be lost due to inclement wet weather (and the effects of wet weather) as they apply to the critical path of the construction programme.

The Tenderer shall note that wet days are based on a 6 day construction week (Monday - Saturday) and that wet days will be assessed weekly at site meetings and recorded in the Site Minutes.

Should the assessed monthly total of wet days (or the effect of wet days) approved by the Superintendentto have affected the critical programme be greater (warranting an extension) or less than (warranting a reduction) the nominated allowance for that month, then the contract period will be adjusted respectively.

Construction Month
Year 2011 / Tenderer to Specify Number of Wet Days Allowed for within Programme/Contract Period / Construction Month
Year 2012 / Tenderer to Specify Number of Wet Days Allowed for within Programme/Contract Period
(No of Days) / (No of Days)
January / September
February / October
March / November
April / December
May / January
June / February
July / March
August / April

Tenderers shall note that the Schedule of Wet Weather Days will be considered in the tender analysis process and we recommend careful consideration of average wet weather losses based on the last 3 - 5 years.

The noted wet day allowances have been included within the contract period and construction programme.

Signature
Person’s Name
Position
Company (Tenderer)
Date

SEVENTH SCHEDULE

(AS4000-1997)

SCHEDULE OF CURRENT AND PREVIOUS CONTRACTS

CONTRACT:Burdekin Shire Council - NDRRA Road Reconstruction

CONTRACT NO.8010-800993-01TBSC/11/38

LOCATIONburdekin shire

The Tenderer shall provide details of previous and current contracts which are similar in size and contents or have relevance to this contract.

The Tenderer shall note that the ability of the tenderer to perform will be an important part of the assessment process. It is a requirement for this contract that the successful tenderer have good and proven experience in the work typical of this contract. As well the successful tenderer needs to be able to demonstrate that he has the capacity to perform the work and has a proven track record of carrying out similar contracts to a high standard.

The following table is for the Tenderer to provide details of his Current contracts. Applicants and each partner to an application must provide information on their current commitments on all contracts that have been awarded, or for which a letter of intent or acceptance has been received, or for contracts approaching completion, but for which an unqualified, full completion certificate has yet to be issued. Add additional sheets as required.

Name of contract / Value of outstanding work ($ AUD) / Estimated completion date
1.
2.
3.
4.
5.

The following table is for the Tenderer to provide details of his Current contracts. The tenderer is to provide details of at least 5 previous or current contracts.Add additional sheets as required.

Item / Contract Description and Contract Amount ($) / Contact Person / Telephone No / Position in Company

HARRISON GRIERSON CONSULTANTS PTY LTDPage1

Seventh Schedule

1
2
3
4
5
6

HARRISON GRIERSON CONSULTANTS PTY LTDPage1

Seventh Schedule

Signature
Person’s Name
Position
Company (Tenderer)
Date

HARRISON GRIERSON CONSULTANTS PTY LTDPage1