PUNJAB SKILLS DEVELOPMENT FUND

Bidding Forms

For

Industry Led Training for Golden Industrial Triangle 2018

December 2017

SECTION 1

ORGANISATIONALPROFILE

To be filled by bidder and submitted to PSDF, along with required documents and place it with the technical proposal (Section 2) envelope.

Name of Assignment / Industry Led Training for Golden Industrial Triangle 2018
Name of Organisation

ENCLOSED FORMS

Break Down of Scores for the Evaluation of Organizational Profile / Marks
PART B: / Financial Capacity / 50
PART C: / Human Resource Capacity / 50
Note:
  • All parts are to be filled in using the attached Forms.
  • Hand written Bidding Document will not be accepted & evaluated.
  • Organization must obtain 65% Marks in this section for evaluation of trade proposals.

Please provide required information using the following formats.

PART A: INFORMATION ABOUT THE TRAINING PROVIDER

Code / Required Information / Response
A.1 / Legal Name of Organisation
A.2 / Year of Registration / Establishment of the Organisation
A.3 / What is / are the core business (es) of the organisation?
A.4 / What is the legal status of your organisation? Tick the relevant box (one box only) / ☐ / Public Sector Organisation
☐ / Section 42 Company
☐ / Public Ltd. Company
☐ / Private Ltd. Company
☐ / Sole Proprietor
☐ / Partnership
☐ / Others (please specify)
A.5 / Name of Head of Organisation
Designation
Email
Phone & mobile numbers
A.6 / Postal address of Organisation
Phone
Email
Website
A.7 / Name of contact person*
Designation
Phone & mobile numbers
Email

* Only Head of organisation or nominated contact person will be authorized to communicate with PSDF.

* Contact person must be an office bearer or employee of the organisation.

TYPE OF CONSORTIUM, IF ANY

A.8 / Type of Consortium / ☐ / Group of the industry / establishments.
☐ / Group of the industry / establishments in collaboration with institute established by respective Association of the industry.
☐ / Group of the industry / establishments in collaboration with public / private institute.
☐ / An industry / establishment in collaboration with institute established by respective Association or public / private institute.
☐ / Registered Association of Industry for training in their established institute.
☐ / Registered Association of Industry in collaboration with any public / private institute.
☐ / Registered Association of Industry in an industry / establishment.

INFORMATION ABOUT CONSORTIUM PARTNER(S), IF ANY

A.9 / Legal Name of Consortium Partner
A.10 / Name of Contact Person of Consortium Partner
Designation
Postal address of Consortium Partner
Email
Phone & mobile numbers
Website

Note: Use separatetable for each consortium partner, if more than one.

PART B.1: ELIGIBILITY REQUIREMENTS

Please provide information about the eligibility of your organization, as per criteria defined by PSDF, using the following format. Attach relevant documents where required. Non-compliance with one or more conditions will lead to ineligibility.
Code / Required Documents/ Requirements / Please Tick
(relevant box only)
B.1.1 / Copy/ Copies of Certificate of incorporation. / ☐Attached
☐Not Attached
B.1.2 / Valid NTN / FTN Certificate in the name of organisation / ☐Attached
☐Not Attached
B.1.3 / Will your organisation employ or arrange employment off 50% of the trained persons? / ☐Yes
☐No
B.1.4 / Audited Financial Statements (for the last financial year of the organization), issued by an ICAP licensed Chartered Accountant, comprising of the following required documents:
  • Audit Report,
  • Balance Sheet,
  • Income & Expenditure Statement of Account
  • Cash Flow Statement, and
  • Notes to the Accounts
OR
Declaration of financial capacity on Rs-100 stamp paper mentioning following information;
  • Net Assets / Equity
  • Total Assets
  • Revenue
  • Cash in Hand
/ ☐Attached Audited Financial Statement
☐Attached Declaration on stamp paper
☐Not Attached

PART B.2: OTHER DECLARATIONS

Code / Required Documents/ Requirements / Please Tick
(relevant box only)
B.2.1 / Does your organisation ever been blacklisted by PSDF / any government or international organisation? / ☐No
☐Yes
B.2.2 / If previously worked with PSDF,
Has your contract been cancelled (in part or in full)? Or was the payment withheld for non-fulfilment of contract? / ☐No
☐Yes
B.2.3 / Does your organisation agree to open a separate bank account (in the legal name of the organization) for funds provided by PSDF? / ☐Yes
☐No
B.2.4 / Does your organisation allow PSDF assigned auditors to check the accounts opened for PSDF funding? Cross the relevant box. / ☐Yes
☐No

PART C: HUMAN RESOURCE CAPACITY

C.1 MANAGEMENT TEAM PROFILE

Please provide CVs of presently available members of Management Team who will be responsible for the below mentioned functions for the execution of PSDF project.

  • Project Manager: The designate person will be responsible for the overall implementation of the project. He/she will be the focal and contact person for PSDF.
  • Reporting: The designate person will be responsible for maintenance of training-related records and reporting to PSDF as per requirements of PSDF monitoring guidelines on prescribed formats.
  • Marketing/Mobilization: The designate person will be responsible for publicity of training program for admission and selection of trainees.
  • Placement Staff: The designate person will be responsible for arranging placement of Trainees

Note:

One person can only be assigned for one of the above-mentioned tasks as deemed effective. It is expected that all functions must be covered. Minimum of Four CVs must be submitted.Please refer to Annexure A for CV format.

PART D:APPLICANT DECLARATION

I (click here and type Name), hereby certify that:

  • The information provided in this document is factually correct in all material respects.
  • I understand that provision of any false or misleading information will lead to disqualification of the Bidding Document as well as suspension of the organisation for one round of bidding.
  • I am duly authorized to submit this application on behalf of "[Click here and type the name of organization]"

Signature:
Name:
Designation:
Date
Phone:
Mobile:
E-Mail:

Note: Declaration not signed by the authorized person will lead to rejection of the proposal.

PART E: LIST OF ATTACHED DOCUMENTS

Sr. No. / Attached Documents

Note: The documents should be attached in the above given order.

Annexure A: Management Team CV Format

Name of Organization / PLEASE PASTE LATEST PHOTOGRAPH OF THE IMPLEMENTATION TEAM MEMBER.
USE ONE FORM FOR EACH MEMBER
Designation in the Organization
Task(s) Assigned for PSDF’s Project (from the list of tasks mentioned under PART C.1)
Personal Data
Name
Contact Number
CNIC No. / - / -
Academic Qualifications
Qualification / Name of Institution / Year of Completion / Copy of Latest Degree Attached (Yes/No)
Relevant Work Experience for PSDF’s Assigned Tasks
Name of Organization / Designation / Responsibilities Assigned / Duration (Years)
From / To

*Training Provider will not be allowed to change the proposed management staff; doing so will require prior approval from PSDF.

Information provided above is correct and I am willing to offer my services for the assignment mentioned above.

Signature

Note: Please attach copy of Latest Degree as mentioned above.

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SECTION 2: Technical Proposal Form
(To be filled by bidder and submitted to PSDF, along with required documents in a separate envelope and section 1. Technical proposal should be trade/ course wise. The envelope shall be sealed and labelled as follows)
Name of Assignment: Industry Led Training for Golden Industrial Triangle 2018
By: [Name of Organisation]
There should be separate Technical Proposal for each trade/course. Envelope containing Organization’s profile & Technical Proposal should be placed in a separateenvelope. Technical Proposals must have separate binding in book form.
Name & Address of Training Provider
Name of Trade / Course
  • It is mandatory for Training Providers:
  • To read the Instructions & Data Sheet carefully before completing the form.
  • To use format provided by PSDF for preparation of the Technical Proposal.
  • If any required information is found missing in the forms or written elsewhere, no credit will be given while evaluating the relevant section.
  • Proposals not page numbered and signed by Head of Organisation or authorized person will be rejected.
  • Submission of missing documents after closing date is not allowed.
  • Proposals that do not comply with PSDF’s instructions will stand rejected.

LETTER FOR THE SUBMISSION OF TECHNICAL PROPOSAL

[Firm letterhead]

[Date]

Convener Bid Evaluation Committee/

Industry Led Training for Golden Industrial Triangle 2018

Punjab Skills Development Fund,

21-A, H-Block, Dr. Mateen Fatima Road

Gulberg II,Lahore

Subject: Technical Proposal for the {Trade Name}

Dear Sir,

We offer to provide the training for [Insert Trade Name] trade underIndustry Led Training for Golden Industrial Triangle 2018 in accordance with your Terms of Reference. We hereby submit our Technical Proposal including the required documents in a sealed envelope.

We hereby declare that all the information and statements made in this Proposal are true and accept that any misinterpretation contained therein may lead to our disqualification. If negotiations are held during the period of validity of the Proposal, indicated in the Data Sheet, we undertake to negotiate on the basis of the proposed staff, facilities and cost. Our Proposal is binding upon us and subject to the modifications resulting from Contract negotiations.

We undertake that we will initiate the training as per the date mentioned in the Data Sheet or as mentioned in the contract if our proposal is accepted. We understand you are not bound to accept any or all Proposals you receive.

Thank you.

Yours sincerely,

Signature

Name and Title of Signatory:

ENCLOSED FORMS

Evaluation of Technical Proposal
Quality of Training (Part F, G, H & J) / Max Marks 80
Capacity of The Organization to Deliver (Part I) / Max Marks 20
Information required for preparation of the Technical Proposal comprises of:
PART F: / Information of Trade
PART G: / Availability of Equipment
PART H: / Past Experience
PART I: / Trainer Profile
PART J: / Employment Commitment
PART K: / Applicant Declaration
Annexure B: / Trainer CV Format
Note:
  • All parts are to be filled in using the attached Forms.
  • Hand written Bidding Document will not be accepted & evaluated.

PART F: INFORMATION OF THE TRADE

F.1. TRADE / COURSE OFFERED

Please mention details of the proposed trade / course in the tables below:

F .1.1 / Name of Trade /Course
F .1.2 / Duration (in months)
F .1.3 / Curriculum Source i.e NAVTTC, TEVTA etc
(Attach copy of curriculum if other than courses mentioned in list at annexure-A)
F .1.4 / Certification Authority / ☐Punjab Board of Technical Education
☐Self-Certification
F. 1.5 / Target Trainees / ☐Male Only
☐Female Only
☐Both( % of Male____, % of Female ______)
F. 1.6 / Do you confirm that dedicated machine/ equipment/ tools and area will be made available for training / ☐Yes
☐No

F. 2. NUMBER OF TRAINEES

Please tell us about the number of persons that are proposed to be trained at each location.

Note: Please use a separate row for each proposed training location. Insert more rows if required.

Sr. / Name & Address of Training Location / No. of Trainees per
Class
(Up to 25) / No. of Classes 1 Per
Batch / No. of Batches[1] / Total Trainees
(A) / (B) / (C) / A X B X C
Grand Total

G.1. TRAINING LOCATION WISE DETAILS OF FACILITIES AND EXPERIENCE

Please provide information about all training locations where the training will be delivered. You are requested to provide complete and updated information about the training location addresses and contact numbers in detail so that PSDF team may reach the site conveniently and without any guidance. Please use a separate table for each training location. If training locations are more than one, add tables accordingly.

G.1.1 Training Location I

Code / Name of Training Location
G.1.1 / Complete Address
G.1.2 / Name and Cell Number of Contact Person available at the training location / Name:
Mobile No:
G.1.3 / Provide details of equipment below which will be made available at the above proposed location with reference to the respective curriculum
Sr.# / Name of item as per curriculum / Quantity mentioned in the curriculum / Quantity physically available at the training location

Note: Insert rows as per the items required in the curriculum.

Notes:

  1. If training locations are more than one, copy paste the above provided table for each proposed training location. Separate list is required for each proposed training location.
  2. All training facilities will be inspected on the basis of the information providedin the table above. False or misleading information may lead to disqualification of the Training Provider.

H.1. PAST EXPERIENCE

PAST EXPERIENCE OF TRAINING IN THE TRADE

Provide at least one example of relevantpast experience for training delivery of your organisation.

H.1.1 / Did the organisation conducted such training in the past / ☐Yes / ☐ No
If yes, was training provided in the past:
☐Same
☐Similar (Mention Name of Course) ______
H.1.2 / Mark the frequency of training / ☐One time
☐More than once
☐Continuous basis
H.1.3 / Number of Individuals Trained / Male:
Female:

Note: For organisations who have already worked with PSDF, the past experience will be evaluated on the basis of the past performance.

PART I: TRAINERS PROFILE

Please provide CV(s) of Trainers, if available,who will be responsible for PSDF’s project using format provided as Annexure A. Use separate forms to provide the information of each trainer.

Note: Training Provider is required to submit CV of at least one Instructor / trainer for each location and trade.

PART J. EMPLOYMENT OF TRAINED PERSONS

J.1 / How many of the trained persons will be employed by your organisation? Mention the percentage. / ____%
J.2 / Will your organisation ensure employment of trained persons in other organisations who will not be employed by your own organisation? / ☐ / Yes
☐ / No
J.3 / If yes, how many of such trained persons will be got employed in other organisations? Mention the percentage. / ___%
  • Industries / Establishments should provide employment of minimum 50% of the contracted persons.
  • Higher employment commitment will lead to high scoring in proposal.
  • Employment Commitment quoted in J.3 will be in addition to J.1 Section. Maximum total commitment will be equal to or less than 100%.

PART K: APPLICANT DECLARATION

I, (Click here and type name), hereby certify that:

  • The information provided in this proposal is factually correct in all material respects
  • I am duly authorised by the Competent Authority of the organisation to submit this proposal on behalf of "[Click here and type the name of organization]"

Signature
Name
Designation
Address
Contact Numbers
Email address
Date

Note: Declaration not signed by the authorized person will lead to the rejection of the proposal.

ANNEXURE B:TRAINER CV FORMAT

Name of Organization
Trade/ Course Name
Address of Training Location
District
Details of Instructor
Name
Contact Number
CNIC No.
Address of Instructor
Qualification / Institute / Passing Year / Copy of Highest Degree Attached (Yes/No)
Work Experience / Name of Organization / Designation / Responsibilities Assigned / Years
From / To
Industrial / professional experience related to the proposed trade
Teaching / training experience related to the proposed trade

Information provided above is correct and I am willing to offer my services for the assignment mentioned above.

Signature of Proposed Trainer/ Instructor

Note: Please attach copy of Highest Degree mentioned in CV.

1

SECTION 3

FINANCIAL PROPOSAL FORM

(To be filled by bidder and submitted to PSDF, along with required documents in a separate envelope. The envelope shall be sealed and labelled as follows)

Name of Organization
Name of Trade / Course

There should be separate financial proposal for each trade/course. Financial Proposal should be placed in separate sealed envelope. Envelopes containing “Organisation’s profile & Technical Proposal” and “Financial Proposal” should be placed in an outer envelope. Organisation’s profile, Technical Proposal and Financial Proposal must have separate binding in book form.

  • It is mandatory for Training Providers:
  • To read the Instructions & Data Sheet carefully before completing the form.
  • To use format provided by PSDF for preparation of the Financial Proposal.
  • If any required information is found missing in the forms or written elsewhere, no credit will be given while evaluating the relevant section.
  • Proposals not page numbered and signed by Head of Organisation or authorized person will be rejected.
  • Submission of missing documents after closing date is not allowed.
  • Proposals that do not comply with PSDF’s instructions will stand rejected.

COVER LETTER FOR THE SUBMISSION OF FINANCIAL PROPOSAL

[Firm letterhead]

[Date]

Convener Bid Evaluation Committee/

Industry Led Training for Golden Industrial Triangle 2018

Punjab Skills Development Fund,

21-A, H- Block, Dr Mateen Fatima Road, Gulberg II, Lahore

Subject: Financial Proposal for Industry Led Training for Golden Industrial Triangle 2018: [Insert Trade/Course Name]

Dear Sir,

We offer to provide the Training under the Scheme “Industry Led Training for Golden Industrial Triangle 2018” for the trade [insert trade/Course name] in accordance with our Technical Proposal.

Description: / Amounts in PKR( Figure & Words)
Per trainee per month training cost in figures (Exclusive of Punjab Sales Tax)
Per trainee per month training cost in words (Inclusive of Punjab Sales Tax)

Our Financial Proposal shall be binding upon us subject to the modifications resulting from contract negotiations, up to the expiration of the validity period of the Proposal indicated in the Data Sheet. No commissions or gratuities have been or are to be paid by us to agents relating to this Proposal and Contract execution. We understand that you are not bound to accept any or all Proposals you receive.

Yours sincerely,

______

Signature

[Name and Title of Signatory]

PART L: Financial Proposal

Code / Required Information / Response
LA1 / Name of Trade / Course
LA2 / Cost (per trainee per month) (in figures)
exclusive of all applicable taxes
LA3 / Cost(per trainee per month) (in words)
exclusive of all applicable taxes
LA4 / Is your organisation tax-exempt (Yes/No)?
LA5 / If answer to LA4 is Yes, attach valid tax exemption certificate issued by FBR.
LA6 / If answer to LA4 is No, then mention all applicable taxes and their respective rates
LA7 / Bidding Cost (per trainee per month) (in figures)
inclusive of Punjab Sales Tax
LA8 / Bidding Cost (per trainee per month) (in words)
inclusive of Punjab Sales Tax

Important: The Financial Bids should cover all costs expected to be incurred for PSDF's project, other than the costs of stipend, uniform & bags, and testing fee (to be paid separately). Training Provider should quote the training cost while keeping in consideration the Terms of Reference for this project provided in the Bidding Document. PSDF assumes that the Training Provider has performed all the necessary working while calculating the costs, and the figures quoted herein are the outcome of intensive internal working keeping in view all aspects of this project. PSDF would consider the figures quoted in this proposal by the Training Provider as final and no revision will be allowed except at the discretion of PSDF.