Advisor Agreement Form

Montgomery College

Office of Student Life (OSL) – Rockville Campus

Club Advisor Agreement Form

The members of request to serve

(club name)(name)

as Club Advisor for a period not to exceed beginning with .

(how long)(semester)

Advisor Role and Responsibilities:

In accepting the position as Club Advisor, the Advisor agrees to:

• Become familiar with the College's and the Office of Student Life's policies and procedures and to share this information with the students.

• Study the group’s constitution and to become familiar with the group's history, purpose, philosophy, in order to provide continuity from one group to the next.

• Meet with group leaders on a regular basis to review the group's plans and to assist in the determination of the club and its activities.

• Attend meetings and functions of the group to provide guidance in terms of scope, direction and propriety of programs; and to influence group and personal development. Again, the extent of involvement will depend on the nature of the group in regard to its purpose, the maturity of the group and the leadership ability of its students; appropriate supervision when required

• Encourage students to participate, to assume responsibilities for their actions and to assure the effectiveness of their programs.

• Approve the program of activities of the club and all requests for space, equipment, supplies or refreshments.

• Intervene as appropriate when member's actions or proposals are counterproductive to the well-being of the group, the Student Life Program or the College and to inform the Office of Student Life of any situation(s) potentially needing intervention.

• Assure that any monies collected by the group are immediately deposited through the Office of Student Life.

• Counsel and review requests for program purchases and facilities use by offering suggestions, when appropriate, for effective decision-making.

• Setup a communication system so that the students may get a response to questions and requests in a timely manner (i.e. exchange phone numbers, share office hours and use of office mailboxes).

• Chaperone (or select a designee) on and off campus club activities and events.

• Provide feedback to the Office of Student Life in an effort to continuously improve the club program.

• Attend OSL Advisor Orientation and others meeting as requested.

Agreed expectations of the advisor are as follows: (Please list agreed expectations between the advisor and club)

Duties and responsibilities may be reconsidered at the request of the advisor, registered members, or majority vote of the membership in a regular meeting.

I have met with the registered member(s) of the above-named club and discussed the duties and responsibilities of the advisor as listed above. I agree to serve as Club Advisor and will fulfill these duties and responsibilities to the best of my abilities. I also agree to adhere to the policies and procedures of the Office of Student Life and Montgomery College.

Advisor:

Printed Name:

Signature: Date:

Registered Member:

Printed Name:

Signature: Date:

This agreement is effective for and may be renewed each year thereafter

(period)

upon the agreement of both parties.

This document has been supported by:

Student Senate:

Printed Name:

Signature: Date:

Director of Student Life:

Printed Name:

Signature: Date:

Revised 062012 VAM