MINUTES
REGULAR BOARD MEETING
November 17, 2009
The Board of Trustees of the Hull-Daisetta Independent School District met in regular session on Tuesday, November 17, 2009 at 6:30 p.m. in the Administration Building.
School Board Members Present: Inez Echols, David Meadows, Jenna Brett, Vincent Espree, Marvin Fregia, Charles Walker, and Joe Espree.
School Board Members Absent: None
Others Present for this Meeting: Superintendent Mary Huckabay, Principal Quinn Godwin, Principal Kelley Berry, Assistant Principal Greg Box, Maintenance Director Frederick Freeman, Dean Hill, Duane French, Anne Richardson, Coach Joe Slack, Dani Perkins, Heather McKey, Kaitlyn Birdwell, Finance Director Frances Fregia, and Kathy Riley.
Board President Inez Echols called the meeting to order at 6:30 p.m.
Board Member Charles Walker led the invocation.
Board Vice-President Marvin Fregia led the pledge.
Item 1 Public Comments/Audience Participation: Mrs. Margie Hickman was concerned
about a situation that happened in the Elementary Cafeteria and asked that her name
be placed on the agenda for the December 15th Board Meeting.
Item 2 Presentation from Duane French regarding the Ag. Department: Ag. Teacher
Duane French introduced himself and his assistant Dean Hill, FFA President Danni
Perkins, and student Heather McKey. Mr. French reported that Heather McKey
represented the FFA Department at nationals this year in Indiana, she sang in the
choir, and will also represent the FFA Department at the state convention. Mr.
French gave a brief progress report about the Ag. Department. Mr. French also
reported about the Young Farmers organization and how they raise money for
scholarships.
Item 3 Overnight trip for Girl’s Basketball Tournament-Brent Anderson:
Board Member Charles Walker made the motion to approve the overnight
trip for Girl’s Basketball Tournament December 3rd and December 4th. Board
Member David Meadows seconded and the motion passed: seven for, none
against.
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November 17, 2009
Item 4 Consent Agenda:
a. Minutes of Previous Meetings(s)
1. October 20, 2009
b. Monthly Financial Report
Board Vice-President Marvin Fregia made the motion to approve the consent
agenda as presented. Board Secretary Jenna Brett seconded and the motion
passed: seven for, none against.
Item 5 Budget Amendment(s): Finance Director Frances Fregia reported Budget
Amendments as follows:
FUND 279, Title II, Part D AARA
Increase revenue and expenditure by $2,166.
Board Vice-President Marvin Fregia made the motion to approve Budget
Amendments as presented by Finance Director Frances Fregia. Board Member
Joe Espree seconded and the motion passed: seven for, none against.
Item 6 Superintendent’s Report:
Enrollment
Beginning of Year Current Difference
(8-31-09) (10-20-09)
High School - 161 166 +5
Junior High - 74 75 +1
Elementary - 249 258 +9
DAEP/AB - 1 2 +1
Total - 485 500 +15
Playoff game
Superintendent Mary Huckabay reported that Thursday night the football team will
be traveling to Woodforest Stadium for the playoff game.
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November 17, 2009
Item 6 Superintendent’s Report Continued:
Performance Based Monitoring System (PBM)
Each year Special Education, Bilingual Education, Career and Technology Education
and No Child Left Behind programs are monitored by (PBM) Performance Based
Monitoring System. Data from PEIMS is gathered and analyzed. When any of the
Criteria measured are outside the acceptable range, in order to become acceptable
again, interventions are assigned. Last year we were dinged and had to do an
intervention plan, make further data submissions to TEA and have a conference with
TEA representatives on how we plan to address the situation. This year the district
has an intervention stage of “1”. This means that we have improved and there will be
no formal monitoring documents to submit to TEA.
Principals’ Report
Jr. High/High School Principal Quinn Godwin reported on the following:
TAKS Exit-level retest
● 7 seniors have not passed
● 2 students need to pass Math and Science
● 5 students need to pass Math only
● Next test is March 4-5
Academic Excellence
● Junior High – Gold Performance
● High School – Gold Performance
Veterans Day
● Luncheon
● American Traveling Veterans Tour
Early Release
● November 19th at 2:45 pm
● November 20th at 12:00 pm
Counselors Corner
● Encouraging students to apply to at least 3 colleges
● Recommending them to take a campus tour
Career Fair – December 10th
● 22 participants confirmed
● 10 colleges confirmed
Liberty Workforce Academy
● Hosting signup – December 7th
● CNA clinical – November 18th
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November 17, 2009
Item 6 Principals’ Report Continued:
Lee College
● Dual-credit enrollment December 8th
BETA Blood Drive
● December 2nd
Rape and Suicide Crisis Center
● December 7th
Junior High UIL Contest
● December 8th & 10th in West Hardin
Junior High & High School Benchmark Tests
● December 14th & 15th
Project Graduation Winter Ball
● Junior High – December 11th
● High School – December 12th
Athletics
● JH Football went undefeated for 2 yrs. and are District Champs
Student of the Month
● JH – Kortlyn Wells & HS – Colby Henry November 2-6
● JH – Colby Espree & HS – Justin Gartner November 9-13
● JH – Crysta Scott & HS – Dana Cook November 16-20
Teacher of the Month
● November – Addie Walker
Elementary Principal Kelley Berry reported on the following:
● Thursday PreK & Kindergarten will have their Thanksgiving Feast
● 3rd grade will have their Thanksgiving Program on Friday
● December 8th & 10th UIL
● Benchmark test lots of areas to work on
Maintenance Report
Frederick Freeman Maintenance Director reported on the following:
● Weekly maintenance schedule
● Water leak at Jr. High campus in Raywood
● CAPS came out and looked at a/c units
● Lights have been fixed under the stadium and on back side of
press box
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Item 7 Cafeteria Practices: Superintendent Mary Huckabay reported that this year and
last year the District has taken drastic measures to cut the amount we are funding
the food service from local funds. The food service department is having significant
difficulties collecting charges at the end of the school year and therefore we decided
to reduce the allowable charges to $10.00.
Board Vice-President Marvin Fregia made the motion to modify the policy on
cafeteria practices to include allowing employees to charge on longer than 10 days at
a time up to $20.00 with an option to revisit this policy. Board Member Charles
Walker seconded and the motion passed: seven for, none against.
Item 8 Resale Bids: Board Secretary Jenna Brett made the motion to accept 8.3 acres on
FM 770 resale bid number 3 in the amount of $6,200. Board Member David
Meadows seconded and the motion passed: seven for, none against.
Item 9 Employee Christmas Gift Certificates: No action was taken.
Item 10 Bus Purchase with ARRA Stimulus Funds (Special Education): Superintendent
Mary Huckabay reported that the District can purchase a bus for Special Education
with ARRA Stimulus Funds from Longhorn Bus sales in the amount of $85,180.
Board Secretary Jenna Brett made the motion to approve the purchase of a bus, for
Special Education, to be bought with ARRA Stimulus Funds from Longhorn Bus
sales in the amount of $85,180. Board Member Joe Espree seconded and the motion
passed: seven for, none against.
Item 11 Election to Liberty County Central Appraisal District Board of Directors
2010-2011: Superintendent Mary Huckabay stated that the voting entitlement for the
District is 200 votes.
Board Member Joe Espree made the motion to cast 100 votes for Robert
Edwards and 100 votes for Kevin Ladd to be elected to the Liberty CAD Board of
Directors. Board Member David Meadows seconded and the motion passed:
seven for, none against.
Item 12 District and Campus Improvement Plans: Board Vice-President Marvin
Fregia made the motion to approve the District and Campus Improvement Plans as
presented. Board Secretary Jenna Brett seconded and the motion passed: seven for,
none against.
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Item 13 Memorandum of Understanding (MOU) between Liberty County Long Term
Recovery Committee and HDISD for use of Raywood facilities to house
volunteer groups: Superintendent Mary Huckabay reported that the MOU is an
agreement between Liberty County Long Term Recovery Committee and HDISD to
help pay utilities when the Recovery Committee needs to use the old Raywood Jr.
High facilities to house their volunteer groups.
Board Member David Meadows made the motion to approve the Memorandum of
Understanding between Liberty County Long Term Recovery Committee and
HDISD, for use of the Raywood facilities to help pay for utilities. Board Member
Vince Espree seconded and the motion passed: seven for, none against.
At 8:06 p.m. it was announced that the Board would convene into executive session as authorized in the Texas Open Meetings Act, for the purpose of discussing those matters allowed. It was further announced that no final action, decision or vote shall be taken while the Board is in executive session.
The Board returned to open session at 8:28 p.m.
Item 14 Closed Session – Consider Employment, Resignations, Reassignments,
Substitute Teacher List, Extended Leaves, Additional Positions and Other
Personnel Matters:
a. Resignation of exempt employee(s): No action was taken.
b.
b. Employment recommendation of exempt employee(s): No action was
taken.
c. Approval of new substitute teacher(s): Superintendent Mary Huckabay
recommended that Board employ Paul Graham, Jessica Williams, Meredith Storey and Karah Hickman as substitute teachers.
Board Vice-President Marvin Fregia made the motion to accept the recommendation of Superintendent Mary Huckabay, to employ the four applicants presented as substitute teachers. Board Member Vince Espree seconded and the motion passed: seven for, none against.
d. Remove House Fringe Benefit from Superintendent Contract:
Board Member Vince Espree made the motion to remove the Housing
Fringe benefit from Superintendent Mary Huckabay’s contract, because
she no longer lives in the house provided by the district. Board Secretary
Jenna Brett seconded and the motion passed: seven for, none against.
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November 17, 2009
Adjournment: Board Vice-President Marvin Fregia made the motion to adjourn the meeting at
8:32 p.m. Board Member David Meadows seconded and the motion passed:
seven for, none against.
These minutes were approved this 15th day of December, 2009.
______
Inez Echols, President Jenna Brett, Secretary
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