Executive Committee Teleconference Call Meeting Minutes
North Dakota Center for Nursing
April 10, 2012
1. The meeting was called to order by President Margaret Reed at 4 pm.
Roll Call:
Executive Committee members present: Connie Kalanek, Jody Slominski, Margaret Reed, and Karen Latham
ND Center for Nursing Staff attending: Patricia Moulton
The Feb 28th meeting minutes were approved. There were no additions or corrections to the minutes.
2. Update on Infrastructure Development
Regarding the 501c3 applications status: Patricia reported that we have received a letter from the IRS stating that the application is under review, and we should have a response within 90 days if there are any revisions or changes necessary.
3.Update on Board of Directors:
Regarding the Conflict of Interest Policy It is necessary that all directors sign this. Patricia M will send this by email. She has only received seven so far so will notify members of the need to sign and forward these to her. Once they are received they will be placed in
the ND Center for Nursing corporate file cabinet that is located at the ND Board of Nursing office. Patricia requested that the secretary of the board review the contents of the file at least once a year to be sure that it is in order and all necessary documents are present.
Financial Risk Management Seminar: Patricia reported that this seminar focused on the non-profit or foundation organization. They have valuable information on evaluation of Executive directors, key leadership positions, and financial management. Some pertinent information will be included with information sent out prior to the next full board meeting. Patricia reported that it was suggested that directors and officers liability insurance is necessary for board directors, and the speaker stated that they would never be on a board with out it. Discussion was held and it was suggested that our current board members most likely do not require liability insurance, but the Executive director may need to be covered because of the frequent traveling that is required in the position. There was discussion regarding transportation and driving liablility. Patiricia mentioned that all employees of the ND Center for Nursing should have a current valid drivers license and insurance to protect the organization. Patricia will check on some pricing on liability insurance and staff driving policies and report on this at a future meeting. UND has several different insurances that they requested on our last consultant agreement with them that we had waived- so she will see if any would apply to our organization.
4.Update on Board of Directors
Adele Sigl was added to the Board representing the Workforce Development Division.
5. Upcoming conferences and meetings
Dakota Conference on Rural and Public Health in Grand Forks. The ND Center for Nursing will have an exhibit. Patricia is attending this and will plan to be present at the exhibit. She has also scheduled a meeting with Mary Wakefield who will be presenting at this Conference. The meeting is scheduled for May 30th at 10 am. Margaret Reed and Jody Slominski volunteered to attend the meeting with Patricia. Patricia had to be approved to meet with her by the HRSA Ethics office. This was required because at one time she was employed in the same department as Mary’s husband and Mary was her supervisor.
Fargo Sanford Nursing Symposium on May 4th. This year’s theme is: “The year of the Nurse”. We are signed up to exhibit. There is no fee to do so it would be a great opportunity to get more exposure for the ND Center for Nursing since it is attended by about 400 nurses. This is a well-attended nursing conference.
Forum of State Nursing Workforce Centers.
Karen and Patricia will be attending. Two abstracts have been accepted.
6.Finance and Grant Update:
Report given by: Connie Kalanek and Patricia Moulton.
a. ND Nurse Leadership Council Checking account: The money has been transferred to the ND Center for Nursing. The bank required a letter to close the account. Evelyn Quigley, Neil Larson and Jan Kamphuis approved that the remainder of the funds, which was approximately $1000, be transferred to the ND Center for Nursing.
b. Consortium and Faculty Development in a Rural Career Ladder Multi-College Program-Robert Wood Johnson Foundation request for $142,422. We received information that the grant request was not funded.
c. A Longitudinal Study of the Impact of Baccalaureate Nursing Education on the Development of Emotional Intelligence and the Attitude toward a Future Career in Nursing- National League for Nursing $14,248. The grant is being submitted. Patricia has been asked to a consultant for this study.
d. A Longitudinal Study of the Relationship of Baccalaureate Nursing Education on Development of Emotional Intelligence and the Attitude toward a Future Career in Nursing in the Accelerated Bachelors to BSN-UND Faculty Scholar Award $6,670. The grant is being submitted. Patricia has been asked to be a consultant for this study.
e. UND Statistics Consulting Agreement for $1224. Patricia has begun work on this and is expecting to receive payment for her consultation in May of this year.
f. Otto-Bremer Grant Patricia and Connie have submitted the Final Report. One requirement for acceptance is that Otto-Bremer requires an organization to be a 501c3 organization, and the IRS has not approved us for that designation yet. Patricia has checked with Jerry Stai about submitting this for another round on April 20th. If this request is rejected, it cannot be submitted for another year. Discussion was held and it was decided that a request should not be submitted to Otto-Bremer for this grant until we receive word that we have been approved as a 501c3 organization. The next grant deadline is in August, 2012.
g. Status on ND Board of Nursing (BON) Funding Proposal. This proposal was presented to the Board of Nursing at their last meeting and it was accepted. It wlll now go to rule promulgation. The executive committee will work on the decision making procedure and propose a new method to the Board of Directors. Connie Kalanek has submitted an article to the Dakota Nurse Connection. She noted that there has not been any opposition to the new increase in licensure fees that she is aware of. An article has also been prepared for the Prairie Rose newsletter with information about the ND Center for Nursing.
7.Communication and Marketing.
The Center for Nursing Monthly Newsletter goes out on the 15th of each month. Membership is growing monthly. We now have 131 nurses signed up to receive the newsletter. Discussion was held about increasing the visibility, and encouraging coworkers and members of our respective organizations to visit the website, and sign up for the newsletter.
Patricia is working on a rotation schedule to ensure that all ND nursing organizations are featured in the newsletter over the course of a year. Patricia has designed a new Flyer for the ND Center for Nursing.Patricia is also working on a new Banner design that can be used when attending conferences.
8. Strategic planning update:
Summary of Workgroup Leaders meeting: Patricia reported that a meeting of the leaders of each of the workgroups was held and preparations were made for the upcoming June 14th meeting for all the groups. This meeting will be held in Jamestown from 9 am to 1 pm. The plan is to look at the work groups and develop benchmarks and finalize strategic plans. They will also decide when each workgroup and the overall group should meet: monthly, quarterly, have an annual meeting of the entire group or meet 2 to 3 times a yr. There was also discussion regarding the members of the group, should they stay the same or shift between groups- all leadership team members will have the opportunity to shift groups then. It was suggested that since the group is meeting in Jamestown, that we look into touring the new hospital. Patricia will see if a tour could be arranged for the evening of June 13rd and another after the meeting on June 14th.
9. Update on four focus areas.
a. Health Care Facility Survey – partnering with American Indian Community University Partnership Grant staff to send out jointly to hospitals and LTC. Patricia will work on a separate online format for public health, clinics and home health. Loretta Heuer was going to send out a separate survey but is conducting this survey with the Center and has a DNP graduate student that is helping.
b. Licensure Data: A data sharing agreement with the ND BON has been developed for licensure data. This licensure data information is necessary for our organization to have. Volunteer research assistants have started working on this data collection, and there has been a Research Assistant agreement developed for working with these assistants.
c. Contact with the Governor’s staff and legislators- A meeting has been held with Tammi Ternes of the Governor’s staff. Patricia, Wanda and Billie attended the meeting. This was an informational meeting that brought the office up to date on the formation of the ND Center for Nursing, and it’s purpose and goals. There was also discussion regarding the IOM report. It was agreed that if the Governor needed any information at a later date, Patricia would be contacted. Patricia plans to attend the Health Services and Health reform meetings at the legislature and to introduce the ND Center for Nursing to legislators during breaks on April 11th and 12th.
d. Board of Higher Education open position. Buzz Benson, CRNA was approached as a possible candidate for this position. He considered applying for the position, but did not do so but will potentially apply in the future.
e. Affinascape information- This is a Job Center link. This would be to post ND jobs on our website. They charge $125-$175 to employers who post the job openings and if we put their link on our website, we would benefit 25% of the fee charged by Job Center Link. Patricia will find out more next week when they provide a demo for her.
f. RWJ Action Coalition Update-A press release was sent out and there is a planning meeting next week regarding leadership development. Karen, Jody, Billie and Loretta from the Board of Directors is on the planning group.
g. LPN Association Update: We need representation from their organization; Patricia has starting working with the three LPNs on the NDBON and once a group is developed we may want to invite them to participate on the board.
h. Patricia participated in the AHRQ review on provider based research networks. She feels that we should consider this for the Practice and Policy workgroup.
10. Next full board meeting is scheduled for April 26, 2012. Margaret will not be able to attend so VP Karen Latham will lead the meeting. The draft agenda was reviewed and approved for the next meeting.
The meeting was adjourned.
Respectfully submitted by: Jody Slominski