Rhode Island Hospital Job Description

Information Systems Specialist Cancer Center – R18611

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JOB DESCRIPTION

POSITION TITLE: / Information Systems Specialist
Radiation Oncology / DATE: / October 2012
DEPARTMENT: / Radiation Oncology / FLSA: / Exempt
JOB CODE: /

R18611

/ PREPARED BY: / B. Curran
AFFILIATE: / Rhode Island Hospital / JOB FAMILY: / Professional

POSITION SUMMARY:

Reports to Medical Physicist-in-Chief or Associate Chief Medical Physicist and works closely with all Radiation Oncology managers. Responsible for information systems and technologies of Radiation Oncology. Develops and maintains effective working relationships with all major system users, i.e., Radiation Oncologists, Medical Physicists, Dosimetrists, Radiation Therapists, Nurses, etc. Provides ongoing support for information system users. Coordinates integration of radiation therapy-related billing systems with Information Services. Ensures that Radiation Oncology systems are provided in accordance with established policies and procedures and applicable laws, rules and regulations. Monitors Radiation Oncology systems through continuous quality improvement activities, to ensure that customer expectations are met or exceeded. Participates in the development and implementation of policies and procedures for Radiation Oncology.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

·  Consistently applies the corporate values of respect, honesty and fairness and the constant pursuit of excellence in improving the health status of the people of the region through the provision of customer-friendly, geographically accessible and high-value services within the environment of a comprehensive integrated academic health system. Is responsible for knowing and acting in accordance with the principles of the Lifespan Corporate Compliance Program and Code of Conduct.

·  Responsible for the coordination and integration of Radiation Oncology information systems and technologies with other client server and mainframe systems, as well as with other affiliates and outside agencies. Provides recommendations related to and technical assistance in installation, maintenance and enhancements of Radiation Oncology related systems and technologies. Reviews and assesses impact of modifications and upgrades on interrelated systems.

·  Participates in the development of short and long-term goals of Radiation Oncology in consideration of Lifespan’s mission, its values, and its key business objectives. Provides sponsorship to the function by identifying and recommending resources required to achieve the operating results and advocates for them during resource allocation. Provides input into the development of capital and operating budgets for Radiation Oncology programs; participates in explaining and resolving variances.

·  Implements, interprets and provides consultation for policies, procedures, and standards of practice for effective use and maintenance of Radiation Oncology systems and technologies. Continually reviews and analyzes systems recommending and implementing software/hardware upgrades, allocation of resources, new technologies, etc. that will increase the efficiency and level of service of Radiation Oncology.

·  Participates in the integration of systems and technology with other departments to ensure customer-focused and coordinated delivery of Radiation Oncology services. Assists in the development, implementation, and evaluation of services and programs to consistently meet or exceed customers’ needs, through effective continuous quality improvement practices. Ensures all information system and technology processes meet or exceed patient care quality standards and are in compliance with various regulatory agencies.

·  Effectively and continually communicates with the staff, management, and customers to facilitate the flow of information. Provides timely and accurate communication, both written and verbal as appropriate, regarding systems changes and upgrades, including goals and objectives of Radiation Oncology as they related to Systems.

·  Maintains knowledge of, and expertise in, leading edge systems development and automation and related information systems and technologies by participation in ongoing independent study, education-related professional activities, and affiliations.

·  Extracts data from various file and data storage formats and integrates with multiple information systems to develop consolidated reports.

·  Develops interactive, web-based databases for monitoring, querying, reporting, and managing data and project tasks.

·  Develops and maintains programs, information systems, and automation to enhance radiation safety, streamline operations, track clinical activities, and improve inter- and intra-departmental communication.

·  Programs, monitors, and manages automated tasks and reporting tools.

·  Participates in continuous quality improvement activities and total quality management initiatives. Participates or leads various committees, task forces, and performance improvement teams as assigned.

·  Monitors systems for data integrity and reliable system operations and takes corrective actions for all file, system and other errors.

·  Working collaboratively with Information Services, continually monitors and debugs system, network and other related problems.

·  Coordinates all system downtime with all users.

·  Coordinates setup, debugging and implementation of all required interfaces.

·  Coordinates access to the system and develops educational materials specific to Radiation Oncology systems and users. Coordinates educational sessions with all users to ensure proper use of the systems.

·  Performs other duties and responsibilities as required.

BASIC KNOWLEDGE:

·  Bachelor degree or equivalent in computer science, business administration or related field or equivalent work experience.

·  Effective verbal and writing skills.

·  Project management skills including facilitation, prioritization and resource management.

·  Knowledge of computerized healthcare information systems, database architecture and querying programming languages (e.g., Microsoft Access, SQL, MySQL, Visual Basic), advanced web programming languages (e.g., Javascript, ASP, DHTML), task automation programs and systems, networking connectivity and interface structures (e.g., DICOM, HL7) and personal computers including word processing, web page design, and spreadsheet design.

·  Knowledge of Crystal Reports and Elekta Mosaiq is highly desirable.

EXPERIENCE:

·  Minimum of five years progressively more responsible related experience, preferably gained in a similarly diverse and operationally complex health care environment. Extensive knowledge and work experience with computerized healthcare information systems. Knowledge and experience in advanced programming languages and information system functionality.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

·  Extended periods of time spent standing and walking. Requires the visual and manual dexterity to operate a computer.

INDEPENDENT ACTION:

·  Performs independently within department policies and practices

·  Refers specific complex problems to Medical Physicist-in-Chief, Associate Chief Medical Physicist or Manager, Radiation Oncology where clarification of departmental policies and procedures may be required.

SUPERVISORY RESPONSIBILITY:

·  None

APPROVED BY: DATE:

Edward S. Sternick, PhD

Medical Physicist-in-Chief

APPROVED BY: DATE:

Colleen M. Ramos, MBA

Manager, Radiation Oncology

APPROVED BY: DATE:

Charles D. Mahoney

Vice President, Pharmacy & Cancer Services

The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by the personnel so classified.