Gold Crown Foundation
www.goldcrownfoundation.com
Accounting Position
-Gold Crown is a Colorado non-profit that provides over 35,000 kids to participate in sports and enrichment activities
-Gold Crown operates a $14 million sports complex in Lakewood featuring a 55,000 square foot Field House with six basketball courts and Coors Field replica baseball fie
Position Description:
-Report directly to Executive Director and CFO.
-Work with a great group of talented people, including former Denver Nugget CEO Bill Hanzlik, in a fun environment with a focus on how to positively impact the lives of Colorado youth
-Must be pro-active in making sure all duties are performed on a timely basis as once the candidate is trained, they will not have a lot of hands-on supervision
Daily duties:
- Track deposits and disbursements for operating checking account to ensure adequate cash flow management
- Transfer cash between money markets and operating accounts as necessary
- Cut checks as needed before next check run is scheduled
Bi-Monthly:
- Input payroll figures for approx 13 salary employees and approx 15 hourly employees and submit payroll service
- Review and confirm bi-monthly payroll and quarterly filings
- Submit 401k contributions for each payroll to 401k management firm
- Check runs of approximately 30 to 60 checks (75-150 checks per month)
- File paid invoices
Monthly:
- Write cover letters and prepare invoices for sponsorship payments due each month
- Reconcile 60-80 deposits (cash, check, and credit card) to bank statement and batch post to GL for two main operating bank accounts
- Reconcile credit card expense reports with bank statement and post to GL (approx 45-75 expense items per month)
- Use payroll registers to allocate payroll across approx 15 payroll codes on spreadsheet and batch post to GL
- Post money market transactions
- Calculate sales tax for city and state, fill out form, and cut check
- Produce 7 page cash basis financial summary statements packet and 13 page detail packet for each of Gold Crown’s 11 different operating programs/facilities
- Distribute summaries to Executive Director, President, CEO, CFO, Finance/Audit Committee, and detailed program financials to each respective program director
- Verify budget numbers are correct and investigate reasons for major differences in the budget and actual figures with program directors
- Analyze statements and budget to predict and plan for where each program and the Foundation overall are headed
- Meet with finance/audit committee chair to discuss financials
Throughout year:
- Compile donation spreadsheet as donations are received broken out by program and month
- Track deferred revenue for signage payments on spreadsheet
- Give financial summary and answer financial questions along with Executive Director and CFO during quarterly board meetings
- Keep organized files
- Work with Enrichment Director and grant writing consultants on financial info required for grant applications
- Work with Exec Director and Field House Director to evaluate capital investments opportunities
Annual:
- Serve as point person for annual audit including scheduling and planning
- Compile “audit book” with reconciliation schedules for asset and liability accounts as well as approx 50 revenue codes (~1/2 codes are donations, ~1/2 codes are fee based)
- Serve as point person for annual audit including scheduling and planning
- Provide explanations to auditors questions during audit on timely basis to ensure that deadlines are met
- Thoroughly review audit report drafts and tax return along with CFO, Executive Director, and Audit Committee to ensure accuracy
- Prepare and distribute approx 80 1099 forms
- Prepare year to date salary info for annual 401k and Worker’s Comp census
Communication Responsibilities:
- Keep CFO abreast of progress and status of all duties as necessary
- Communicate areas of improvement to staff
Provide Support for Programs:
- Assist with coaches and parents meetings on nights and weekends
- Be available for help with standings, etc on a few weekends during year
- Help with special events registration, customer service
Software:
- Rec-Ware facility management software, MAS 90 accounting software, Microsoft Word, Excel, Outlook, and Wells Fargo payroll software
- Monitor for areas of improvement and work with staff and software companies to fix those areas
Point of Contact/ Administrator For:
- Two banks, 401k management firm, health and dental insurance providers, payroll service