Minutes of District Cabinet 105M meeting held on Sunday 19thFebruary 2017 at St John’s Hotel, Solihull
Present:
Roger Clarke, Nick Bate, Stewart Sherman Kahn, Anita Bedi, RavinderSandhu, Melissa and Paul Murphy, Neil Chisolm,Linda and Ron Cross, Heather Jeavons, Stephen Pitt, Jaap de Jonge, Ray Stephens, Manesh Mistry, Ken Barker,Jackie and Richard Williams, Eric Hughes, Cath Kendall, Jackie Culliford, Jo and Ian Haffner, Andy Pemberton, June Lloyd Adams, Doug Cross, Wim Hoogerwerf, John Barnes and Brigitte Green
AGENDA ITEM 1 Call to order:
Meeting was called to order by DG in the absence of SAA Darren and explained the health and safety procedures.
AGENDA ITEM 2 Welcome
DG Ron welcomedeverybodytothemeeting. Including our guests Roger Sterling and Megan Jones a guest of Stewart from Birmingham China town
Minutes of previous Cabinet meeting
The Minutes of the Meeting held in November 2016 were agreed as correct.
Proposer: Neil Chisolm
Seconder: Eric Hughes
Carried
AGENDA ITEM 3Apologies for Absence received from
Ann Pemberton, Simon and Christine Moss, Mike and Mavis Cooke, Chris Burrows, Sarah Hill, Claire de Jonge, Terry Smith, John O’Rourke and Darren Blenkiron
AGENDA ITEM 4MattersArising:
Some items in this section may be covered during the day.
AGENDA ITEM 5Reports
SECTION 1 Region and Zones
Region 1Report as submitted and all Zone reports as submitted
Region 2 Report as submitted and all Zone reports as submitted
Region 3 Report as submitted and all Zone reports as submitted
Acceptance of the reports proposed by Stewart Sherman Kahn
Seconded by June Lloyd Adams-carried
Section 2. International reports
No updates from Chairman
Andy gave an update on the International Convention Chicago and numbers for attending Chicago were good. Richard Williams asked if the visit to International HQ in Oak brook was still available during Convention and Andy advised that this needed to be booked and there would be half hourly visits and to book on the LCI CON website
Acceptance of the reports proposed by Neil
seconded by Paul Murphy -carried
Section 3 Communications
All Reports as submitted
Joy reported some problems with her laptop
Joy would be updating the website
No updates on behalf of Jaap on newsletter
Competitions report as submitted
Anita did thank everyone who attended the dinner organised by Coventry Mercia and £1500 was raised for Linda Cross appeal
Acceptance of reports proposed by Ken Barker
seconded by Joy Haffner carried.
Section 4 Youth
Reports as submitted
Youth Exchange – updates from Jackie that MD were going to look at introducing a new certificate produced in UK and looking to introduce a bronze award
Young Ambassador –reminder to attend the final of the competition in Dudley next week
Leos – update from Manesh that he was still working to get young people involved in the Leo programme
Youth Exchange Jackie looking to find hosts for 2 Japanese girls for one week –anyone able to please contact Jackie
Acceptance of the reports proposed by Cath Kendal
seconded by Jackie Williams -carried
Section 5 Health
All reports as submitted
Linda commented on Medic Alert and a Club receiving a request to pay for a bracelet as the Epilepsy Foundation in USA had commented that Lion might help sponsor Medic Alert Jewellery. Linda commented that it seemed odd that the jewellery had already been purchased and then they were asking for the money back !!
Speech and Hearing although Harry no longer the Officer he start some work on Hearing Dogs which was one of the Centennial Challenges and would the District wish to sponsor a dog (roughly £10 per member) Paul commented that it was a lot of money to raise when the Charity for Hearing Dogs seemed to have 7.4 million in reserves. However Jaap an Simon would be completing a cycle challenge on behalf of Hearing Dogs.
Environment an update Heather to support the EFDS games in Warwick which are in fact within our District and also SOGB games in Sheffield
Acceptance of the reports proposed by Heather Jeavons
seconded by Stephen Pitt -carried
Section 6 Global Membership Team
Reports as submitted
Andy requested that he receive updates after a Club visit by DG team or Region Chairs particularly if there are issues on Membership
Doug reminded Clubs that help was available for membership drives particularly if the Club is under 15 members please talk to Doug or Andy
Acceptance of reports proposed by Andy Pemberton
seconder Ray Stephens carried
Section 7 Global LeadershipTeam
Reports assubmitted.
Ian reminded Cabinet that they could nominate people for MJF,s especially those in the Community that do good work with in the Community
Acceptance of reports proposed by Paul Murphy
seconder Ray Stephens-carried
Section 8 Finance and Admin
District Secretary – report as submitted. Reminder that Convention reports are due
District Treasurer – report as submitted. DG reminded all that Brian Burgess was no longer the District Treasurer but Brian was still receiving cheques please refer them all to Christine.
Directory discussion – majority present at Cabinet requested a District Directory in hardcopy-District Secretary requested to cost and look at feasibility of putting one together
Note that Accounts have not been approved as yet for Convention
CNRO –report as submitted.
Three candidates for DG team at the forth coming District Convention, Chris Burrows, Stewart Sherman Kahn and Anita Bedi.
NO amendments to the Resolutions had been received-there were no nominations as yet for Zone Chairs
Conventions Officer/ Events officer
District Convention update from June Lloyd Adams-June expressed grave concern as to the lack of preparation for Convention. 43 people were going to Host night !!!! and 66 people for Banquet and Ball !!!! 59 people only attending on the day. The numbers were very poor –no advertising of Convention –no help for Host Committee who were all feeling rather demotivated. Even the Partners trip had to be cancelled due to lack of response. John Barnes also raised concerns.—District Secretary to talk to June after meeting as to what could be done. All present at Cabinet requested to promote Convention back at Clubs to raise the numbers attending
Health and Safety- Congratulations to Ray almost 100% on Health and Safety update – Ray was rather disappointed by the sarcastic comments from Bushby. Handsworth needs to be chased still no response despite sending an SAE
Insurance Officer – No report submitted
Vulnerable Persons –Report as Submitted
Vulnerable Persons update that certain MD /Cabinet Officer positions should be subject to a DBS check and this should be added to the job Guidelines and Responsibilities. These posts would include the DG Team/ VPO/Youth Officers/Disabilities Offers
Cabinet all agreed that this should be policy
Centennial- Report as submitted.
IPDG update as submitted
LRP report –as submitted
Ist Vice and 2nd Vice DG reports as submitted
DG report
As submitted with an update from Ron on blind bowlers –we have contributed to the Uniform so far raised £1500 Ron will check with Christine (not present) if any more has come in. A team photo of the Bowling team has been arranged with British Airways in their new team kit.
Ron reminded as many delegates as possible to attend Convention in Blackpool-Brigitte would be arranging the District Mini coach for those wishing to go for the day please give her your names. Re-districting was still the big issue to be debated so it is important we go to get our own District opinions heard -2 Districts C and E have requested to merge together with no thought to the other Districts, we should support Council and look at redistricting across the whole MD once Ireland leaves MD105
Budget for 2017-18 now approved
Raffle drawn for Linda appeal
Acceptance of reports Ron Cross
seconder by Joy Haffner carried
Reminder that Date of next meeting
21st May 2017.
Meeting closed at 12.30