Web Site Update Instructions

To log into your websites CMS:

Open a browser and go to

Enter your assigned user name and password and click the login button or hit the enter key on your keyboard.

Joomla! Control Panel

Once logged into Joomla!'s back-end the first screen you will see is the Control Panel. If you want to access the Control Panel from another area in the back-end, simply go to Site > Control Panel.

The Control Panel provides access to many default Joomla! functions and features.

The icons available to you in the control panel will vary depending on your access level may include:

Website Pages - Article Manager (webpage editor). This will take you directly to the Article Manager where you can create and manage your webpages.

-An article is the Joomla! equivalent to a web page.

Users This will take you directly to your list of website Users (meaning clients, project managers and reviewers)

Setting up New Users

  1. Click on the Users icon from the control panel.
  2. Enter in all of the information on the left side of the page. When adding new users, here is the correct Group you are to assign to each type of new user:
  3. Client = Registered -this is the default group
  4. Project Manager = Manager
  5. Reviewer = Manager
  6. Admin = Super Administrator -all super admin’s will receive all admin emails unless you check the box to not receive system emails
  7. All of the items on the right side of the page is default and does not need to be changed.
  8. When completed, click on Save at the top right, an email will be sent to the new user notifying them of there new account login.

Managing new Projects & assigning project managers/previewers

  1. This is done from the front end of the website, login from the home page
  2. Then click on Projects, you will see a full list of all client projects, you have the option to delete old or unneeded projects (keep in mind this can not be undone, if you delete a project it is permanent and it also will delete all post and uploaded files associated with all post, this is good maintenance to keep the server running smooth.
  3. Click on a project title to make updates or changes, you will need to assign a project manager and reviewer to all new projects including a project #
  4. Click on save when completed or cancel to not save and exit the project.

Editing Webpages

To access the Article Manager, click the “Website Pages” icon in the Control Panel.

From the Article Manager you can add and edit the content of your website.

Main Toolbar

At the top right of the page you will see this icon set:

  • Preview - Opens a popup window that displays a preview of the Article.
  • Save– Saveand return to the main screen of the Article Manager.
  • Apply - Saves your page without exiting the WYSIWYG editor
  • Close - Return to the Article Manager without saving your work.
  • Help - Opens this Help Screen.

Content Editing Toolbar (WYSIWYG)

The content editing toolbar contains tools for adding links and images as well as styling text.


To add or edit text on a web page:

  1. Click the title of the web page you would like to edit in the Article Manager list.
  2. You can edit the text the same way you would with MS Word. Just highlight the text you would like to change then either delete and start over or type new text or insert the cursor where you would like to add text and start typing. The basic text styles have been pre-formatted for ease of use.
  3. Click “Save” in the main toolbar to save the new content.

- To style the text as a title, highlight the text and select the heading style from the “Format” drop down on the wysiwyg toolbar.

Inserting Links to Pages, Files and Other Websites:
To add a link to another website:

  1. Highlight the word or select an image you want to link then click the link iconto open the link editor.
  2. If you are linking to another website type in the full url including “
  3. Select “Open in new window”
  4. Click “insert”

To link to a page on your website:

  1. Click “Content > Site Content” in the link browser.
  2. Select the page you want to link from the list.
  3. Click Insert to finish.

If you are linking to an email address, click the envelope icon to the right of the URL box at the top of the window.

This will open a new window where you can add the email address and even the subject for the email.

To add a link to a pdf or other file type:

Highlight the text you would like to link or place the cursor where you would like to insert a link.
Click the “file link” icon to open the file manager.

Browse for the file in the directory lists. Once located, click the name.

In the popup window, select yes to use the file name as the link text or select no to keep the original highlighted text or add new text

- or -
Click the upload iconto upload a new file. In the new window, click the “Add” button and browse your computer for the file. Once the file is located, click “Upload”.

Once you have your file selected:
Choose “Open in new window” from the target dropdown.

Edit the text for the linkif need be.

Check the box if you would like a pdf icon to display next to the link text.

Click “Insert” to finish.