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Budget Committee:
The committee met on Sept 12th. The co-chair, Omar Gutierrez, was elected.
Agenda items covered were:
1. Final approval of Budget Committee By-Laws
2. Review of COS 2013 Institutional Objectives for the Specific Purpose of Aligning Annual Work
3. Establish and Codify the Structure and Timing or Committee Reports
4. Annual Assessment of Budget Committee for Effectiveness in Advancing Institutional Objectives
5. 2013-14 Final Budget Presentation
During the meeting, the committee discussed or approved the following items:
· Approved the revised Budget Committee By-laws
· Discussed and revised the format of communicating actions or recommendations to the District Governance Senate
· Discussed the need for committee initiatives, and decided to seek clarification from the DGS
· Moved and approved a recommendation to request the DGS to improve the web-site links for Governance agendas and information
· Discussed the 2013-14 final budget in-depth
Technology Committee:
· Discussed the importance of a location for all committees to post agendas, minutes etc. and recommended the following:
o The tabbed format of the committee pages that are currently on the Intranet be used as a template for the new governance structure committee web pages
o The Senate/Committee structure (graphic) be added to the committee landing page
o Create sites on the “internet/public facing” site for posting committee/senate meeting related documents as required by the Governance and decision making model.
· Formalize Technology Committee goals for the year
o Priority 1 – Technology plan to align with “trilogy” documents. Suggested a consultant be tapped to help rewrite and tie in the technology plan to the COS 2.0 Governance and Decision making model. This would include insuring that the Accreditation standards were taken into account that speak to Technology.
o Priority 2 – Research security impacts of using “public cloud computing”, privacy and security issues.
o Priority 3 – Research classroom related technology service level agreement/helpdesk system adoption.
Institutional Planning and Effectiveness Committee:
No Report – committee has not met since last District Governance Senate meeting.
Institutional Program Review Committee:
Dates met: September 10, 13, & 17
Accomplishments:
· Reviewed comprehensive and resubmit program draft documents with the appropriate administrators.
· Letters with feedback information distributed to document authors and administrators.
· Alignment of IPRC operating procedures completed.
In the Process:
· Reviewed program review threads in the Resource Allocation, Integrated Planning, and Governance manuals regarding the roles, responsibilities, and other specifics.
· Discussed potential additional IPRC roles.
· Discussed the definition of program review units, reviewed models from other community colleges.
Future agenda items:
· Define additional roles of IPRC, if appropriate.
· Define the units that will undergo program review.
· Review program review models from other colleges in relationship to TracDat.
Academic Senate:
Summary from Academic Senate Meeting 9/11/2013 –
There was some discussion on the finalization of the Show Cause report, which at meeting time had not been finalized. Thea must sign off on the document, but there isn’t time enough to make changes if Senate sees any problems. Matt Bourez noted we have a follow-up report we can address some matters in and Jennifer LaSerna explained that 300-page reports are difficult to complete in a short period of time, especially since a considerable amount of campus-wide work had to happen before the report could be started. In the end, Senate will wait until next meeting to see the report.
Points were debated on the Dead Hour resolution. Several senators voiced an interest in the discussion of faculty coming together as an important item. At least two senators seemed to call for more data about the actual impact on students as well as on governance. Matt Bourez offered the Math Department’s experience that without such a dead hour, things started to fall apart, but with one, the department is running smoother. Frank Tebeau objected to the specific instrument (the dead hour) and many divisions were either divided or against it. The measure failed by hand count: 9 for, 10 against, 2 abstaining.
Members were voted onto committees and curriculum passed. There was some discussion of new BPs and Aps, but no votes were taken.
Respectfully,
David Hurst
Student Senate:
Currently in Student Senate, elections have been completely online to reach out to all three campuses. During elections, the new name and constitution were amended. The previous name of ASB is now COSSS. This has established our new executive board and has allowed us to make our first meeting. This year the class will allow for Certificate in Leadership. Student Senate is focusing on informing ourselves and students on Accreditation. President Carrizosa has done an amazing job of presenting every week to our class. Student Senate has been able to place students on to the school committees and allow for a participatory student government. Our class has already participated in multiple events. We did the Student’s Services Fair, Transfer Day, Constitution Day, Club Rush/Multicultural Fest and Club Social will be next week and will allow students to join the campus life through clubs.
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