HYHA Board of Directors November 17th, 2014
Meeting Minutes
10/2/2018 - Page 1 of 5
Hopkins Youth Hockey Association
Minutes of the November 17th, 2014
Board of Directors Meeting
Members Present:Mr. Winter, Ms. Quale,Mr. Hymanson, Mr. Goldenberg, Mr. Lichty, Ms. Myers, Ms. Finn, Mr. Tin Greeley, Mr. DeGiulio, Mr. Hatzung, Mr. Waggoner, Ms. Slattery, Ms. Brodersen, Mr. Tompkins, Mr. Martin, Mr. Hoffman
Guests Present:
Call to Order: Mr. Winter called the meeting to order at 7:04 pm.
Charitable Gambling Report
Angela Quale, Charitable Gambling Manager
October 2014 Tuttle’s site had gross receipts of $121,632.00 and net receipts of $20,968.00. Actual allowable expenses were $10,376.00 plus taxes of $7,232.00 a realized net gain of $3,360.00. Payouts decreased from 83.34% in September to 82.76% for October. Mainstreet site had gross receipts of $186,016.00 and net receipts of $28,516.00. Actual allowable expenses were $12,463.00 plus taxes and fees $7,822.00 for a realized net profit of $8,231.00 Payouts increased from 87.23% in September to 84.67% in October. The combined approved expenses were $37,894.00 (allowable expenses plus taxes).
December estimated expenses are as follows:
Compensation (2 pay periods) / 11,000Accounting/consulting Fees / 1,000
Gaming Purchases / 4,750
Gambling Taxes & Fees / 16,300
Site Rental / 3,500
Monthly Storage Site Fee / 572
Misc Expense & Bank Charges / 2,000
Total $39,122.00
Cash balance checking account as of October 31, 2014 $ 87,140.07
(before taxes paid on 10/20/14) Cash Balance 10/31/13 was $ 94,503.36
Copies of the October tax return, as well as supporting documentation, have been provided to the secretary, and are available upon request.
Ms. Finn made a motion to approve the actual October 2014 Charitable Gambling expenses. Mr. DeGiulioseconded the motion. Mr.Wintercalled fordiscussion. There was no discussion. Mr. Winter called for a vote. The motion passed by aunanimous voice vote.
Mr. Lichtymade a motion to approve the estimated December 2014 Charitable Gambling expenses. Mr. Waggonerseconded the motion. Mr.Wintercalled fordiscussion. There was no discussion. Mr. Winter called for a vote. The motion passed by aunanimous voice vote.
Mr. Greeley made a motion to approve October meeting minutes as written. Ms. Qualeseconded the motion. Mr. Winter called fordiscussion. There was no discussion. Mr. Winter called for a vote. The motion passed by aunanimous voice vote.
Old Business:
Mr. Winter reported that 42 kids showed up for base line concussion testing with TRIA and 23 kids had taken advantage of the Schamblott mouthgaurd program. Mr. Winter also discussed the need for two more names to be added to the board page on our website.
New Business
Player Development Committee
The boys varsity head coach has requested that HYHA purchase slide boards for kids of all ages to use. HYHA will look into the cost and is considering purchasing a few.
Pavilion Improvement Committee
HYHA has met with the city manager regarding a new hockey facility. A meeting with the mayor is scheduled within the next month. We will soon need to work on sources of funding.
Promotions Committee
Member Reports
Volunteer Coordinator – Ms. Finn
No report.
Fundraising
Not Present - No Report.
Hockey Recruitment – Matt Lichty
Mr. Lichty reported that we had 7 kids show up for the November 8th Try Hockey for Free day. He is still working hard promoting the program. We are still registering new mite age kids. Mr. Lichty plans to try a bring a friend session.
Mite Coordinator – Dan Tompkins
Mr. Tompkins let the board know that there is a need for dividers and pucks at Blake for mite sessions. There is also a need for more goalie gear for mite size kids. The board discussed the idea of purchasing the special USA Hockey divider boards. The board will look into the cost.
Registrar – Ms. Slattery
Ms. Slattery reported 130 mites registered so far compared to 123 at the same point in time last year – 47 have taken advantage of the free equipment program. We have 56 registered coaches. 11 coaches still need CEP certification and many still need Safesport. Ms. Slattery also let the board know that the apparel program is off and running for this season.
Boys Travel Coordinator Report – Mr. Waggoner
Mr. Waggoner let the board know that Shawn Normandin will be coaching both the girls JV team and the Bantam B2 team. Tom Straub is joining the Bantam B2 coaching staff. Mr. Waggoner let the board know that the PCA coaches meeting is scheduled for December and that he is working with the registrar to make sure all coaches comply with certification requirements.
Girls Travel Coordinator – Mr. Hoschka
Not present. Mr. Goldenberg let the board know that we have a large number of U8 3 on 3 teams for this season.
ACE Coordinator - Mr. Martin
Mr. Martin reported that the student coach seminar is scheduled for the following week. Kids must be 14 years old to participate.
Equipment Coordinator –Chad Goldenberg
Mr. Goldenberg reported that he has asked all teams to add C or A to jerseys as sew on only (as opposed to fusible letters). All mite jerseys have been distributed. Total hockey has a free equipment program.
Outdoor Ice – Mr. Tim Greeley
Mr. Greeley reported that the outdoor ice at the Pavilion is not ready yet.
Ice Coordinator – Mr. Hoffman
Mr. Hoffman let the board know that all scheduling on the boys sidehas been entered through December. He has a few items to add on the girls side.
Tournament Director – Ms. Brodersen
Ms. Brodersen discussed board member responsibilities for the tournament, which was set to begin at the end of the week of this meeting. Ms. Brodersen reported that volunteer shifts were filling up nicely. Ms. Brodersen also let the board know that a number of Eastview teams are participating in our tournament and that we plan to have a moment of silence for the Eastview Bantam player that recently passed away.
Communications – Ms. Myers
Ms. Myers informed the board she is working on Jersey day.
C-league / Special Projects – Jason Anderson
Not Present - No Report.
Secretary – Mr. Hymanson
No Report.
Treasurer – Mr. DeGiulio
Mr. DeGiulio led a discussion of charitable giving opportunities for 2014. The board discussed a number of opportunities including:
ICA $1000
Hopkins Education Foundation $500
Fraser House Hopkins $500
Sojourner Project $500
Ms. Quale made a motion to approve contributions to the four groups listed above. Ms. Finn seconded the motion. Mr. Winter called fordiscussion. There was no discussion. Mr. Winter called for a vote. The motion passed by aunanimous voice vote.
Mr. DeGiulio also reported receiving a $1,000 donation from the Alex Dow memorial fund. Alex Dow is a former HYHA player that passed at 30 years old. The family is interested in committing to be part of our scholarship fund in the future. More details will be coming in the future.
Vice President – Dan Hatzung
Nicole Brodersen will be representing HYHA at D3 meetings when Dan Hatzung is not available to attend.
President – Mr. Winter
See above.
The meeting adjourned at 8:52p.m.
Respectfully Submitted,
Tom Hymanson
December 10th, 2014