STATE OF HAWAII

Department of the Attorney General

BID FORM

A. Specifications

Vendor shall provide compliance with and quotations(s) for the following copier. (Requisitioner to complete the Specifications column and shall also indicate if such specification is a minimum or approximate requirement):

Description / Specifications / Vendor’s Compliance (Yes/No)
or Comments
(If left blank, we assume No)
/

Brand & Model No. or equal

/ Please indicate
2  / Manufacturing Status / New
3  / Quantity / One (1)
4  / Configuration / Console laser MFD
5  / OEM Parts and Supplies / Only OEM parts and supplies will be utilized in the machine
6  / Speed-CPM / 110 pages per minute
7  / First Copy Out Time / 3 seconds
8  / Paper Source / 4 Trays – 3,800 sheets
9  / Paper Weight / 16 lb. – 140 lb.
10  / Maximum Throughput Size / 13” x 19”
11  / Bypass Feed Tray / 250 sheets
12  / Inserter Feed Tray / Post process sheet inserter (200 sheets)
13  / Maximum Original Size / 11” x 17”
14  / Document Feeder / 250 sheets
15  / Load While Run / Ability to load more toner while the machine is still in operation
16  /

De-Curler

/ The copier senses any curl in the paper and de-curls the paper to avoid jamming in the copier.
17  / Sorter or Finisher / Finisher with 2 and 3-hole punch
18  / On-Line Stapler / Staple up to 100 sheets
19  / Convenience Stapler / 50-sheet external convenience stapler
20  / Tabs / Ability to copy onto 9” tabs and insert them in-between print or copy jobs.
21  / Inserts / Ability to insert color separator sheets in-between copies
22  / Mixed Sized Originals / Ability to copy mixed sized originals
23  / Reduction/Enlargement / 25% - 400%
24  / Dimension (HxWxD) / Please indicate
25  / Power Requirements / 220 volt, 15 amp. (Maximum)
26  /
Delivery Time & Location
/ M-F 8:00 am – 4:00 pm, Office
Description / Specifications / Vendor’s Compliance (Yes/No)
or Comments
(If left blank, we assume No)

27 

/

Copy/Print Resolution

/ 2,400 x 2,400 DPI

28 

/

Program Ahead

/ Unlimited job stream feeding (i.e. scan ahead an unlimited number of jobs)

29 

/

Exception Page Programming

/ Ability to add inserts into jobs or identify specific pages for print onto specialty paper

30 

/

Job Build

/ Ability to scan different segments with different attributes into one copy or scan job

31 

/

Annotation

/ Ability to add page numbers, date, Bates stamp, or comments onto copies

32 

/

Print Drivers

/ PCL and PS drivers are required

33 

/

Processor Speed

/ 750 MHz (Minimum)

34 

/ Hard Drive/RAM / 40 GB / 512 MB (Minimum)

35 

/ Image Overwrite / Ability to perform a full disk overwrite for security reasons

36 

/ Print to Hard Drive / Print to the machine’s hard drive for quick reprint on demand from copier

37 

/ Accounting / Ability to track print and scan volume created by individual end users

38 

/ Network Scanning / Scan in black or color to network repository, mailbox, or Email

39 

/ Scan Speed / 100 images per minute simplex and 200 images per minute duplex

40 

/ File Name / Ability to add a name to scanned documents directly from MFD

41 

/ File Formats / Tiff, Multi-page Tiff, JPEG, PDF, PDF/A, Searchable PDF, Encrypted PDF

42 

/ Scan to Email / Feature compatible with LDAP
43  / Set-up / Price to include training and complete analyst services to support installation
44  / Automatic Meter Read Submission / Ability for the machine to automatically submit meter reading to vendor over the internet with no user intervention required
45  / Premium Satisfaction Guarantee / Premium Satisfaction Guarantee for entire lease term: Vendor shall replace machine with identical machine if the machine cannot be satisfactorily repaired or maintained at our discretion or request

B. Vendor Quotation Section

Company: ______Quotation Expires on: ______

Model and accessories proposed: ______

1  / 60 Month Lease / $ / month
2  / Optional Fax / $ / month
3  / Please propose a maintenance plan with no allowance and no monthly minimum (Yes or No)
4  / Monthly Base Maintenance / $ / month
5  / Per Copy Charge / $ /Page B&W
6  / Fixed Pricing for Both Lease and Maintenance (Yes or No)
7  / Must provide direct financing through vendor - No third party financing company (Yes or No)
8  / 11” x 17” Copies Charged as One Copy (Yes or No)
9  / Copy Credits Provided for Copies Made During Service Calls (Yes or No)
10  / Lease Administration Fees or Other Upfront Costs / $
11  / Price to include training and complete analyst services to network machine (Yes or No)
12  / Machine Delivery Cost or Fee / $
13  / Supply Shipping Cost or Fee / $
14  / Cost to Remove Machine at the End of the Lease when Upgrading with Your Company / $
15  / Cost to Remove Machine at the End of the Lease when NOT Upgrading with Your Company / $
16  / Describe Removal Process at the End of the Lease
17  / Where is your call center/dispatch located?
18  / Indicate number of dedicated service technicians on Oahu available to support this contract.

Vendors shall meet the compliance requirements (103D-310(c), HRS) and register with the State of Hawaii’s Hawaii Compliance Express, https://vendors.ehawaii.gov/hce/splash/welcome.html


C. Vendor Representative:

Representative Name (print) / Title

Signature for electronic submissions:

By placing an “X” in this box, I understand and affirm that the information provided herein is accurate and true to the best of my knowledge.
Date

Signature for hardcopy (scanned) submissions:

Signature / Date
By signing here, I understand and affirm that the information provided herein is accurate and true to the best of my knowledge.