LMSA MEETING MINUTES
April 18, 2006
PRESENT:
Maria, Miriam, Alberto, Chuck, Dr. Acosta
ADVISORS PRESENT:
None
Call to Order and Introductions
Miriam motioned to approve minutes, Chuck second it. Passed 3, 0, 1
The meeting was called to order. The agenda was reviewed.
1. Updates on the following:
o LMSA Conference
¨ Miriam was impressed with the organization and professionalism of the conference. She also got some good info about family med residencies/externship. She will submit links to Chris so they are posted on our website.
¨ Alberto posed the question regarding beer at regional board meeting-
· Dr. Acosta mentioned that meetings that he’s attended have alcohol after the meeting, has never attended a meeting where there was alcohol present during the meeting.
¨ Regional LMSA conference here in Seattle possible for 2008
2. Funding:
o Donor Contact List Distribution F/U
¨ Still in progress.
o Other options for funding
¨ Set up a meeting with Rudy from CLMN to see if LMSA can go under their organization for 501c3 coverage.
¨ Barbara Rendon will be sending out a check for $100-$200
¨ Fundraising Event: Chuck proposed cooking a home made dinner and taking donations-inviting alumni, med students
¨ Miriam-ECC funding for our social $60 for advertising-
· Chuck-use money to have an LMSA board posted in the T-wing
§ Board postings: Pictures especially of 1st years, compose a poster for reusing during other events, LMSA info
· Miriam will check to see if ECC funds can be used in this manner. Another option is making a flyer with pictures advertising the social
· Certificates-use ECC Money for both mentee & mentor certificates of appreciation
¨ Dr. Acosta-Another option for recognition is letter from Dean to mentors and alumni
· Submit names to Dr. Acosta
¨ Dr. Acosta-Donations letter should be sent to alumni-Get names from Felicity
· Honorary member: place on list, place on website
o Bank Account for Funds F/U-Opened checking account
¨ Develop form for reimbursement
o New Tax ID number
o LMSA Membership Fees:
¨ Medical Students-$25/yr
¨ Undergrad-one time fee $10
¨ Dr. Acosta-Find out when the fiscal year ends and prorate the fees. Alberto will get this info.
3. Up coming events & Announcements:
o Plan Mentor/Mentee Events- 4 events per year required.
o Cinco De Mayo Social
¨ 14 people confirmed-5 med students, 9 undergrads, 36 haven’t responded
· Send reminder email
· Chris to send announcement to all Latino groups
· Miriam will contact Victoria about supplies
¨ It was proposed that we should compose a survey that is available at the social to see what events the students would like throughout the year.
o Possible Events for LMSA
¨ LMSA participation during Second Look
o Talk to students during the Friday night dinner
¨ Adelante Conference-May 12, 13-Need to find out our time slot from Chris
o HS or undergrads
o We’d like to have a Q & A panel in addition something to involve the students.
o Schedule a meeting to plan the workshop.
¨ Latina Health Fair-May 20, 8-4pm 2 hr time slots
o Official UW LMSA chapter recognition
¨ Benefits- Listed on LMSA Regional Website
o LMSA Next School Year
¨ Elections-
· Alberto to find out term and when they are done in other chapters
¨ New MSR needed to attend leadership conference during summer
· Possibilities include: Maria to attend, new MSR, new incoming students that may be interested
· LMSA participation during Premat-Mary Walls will be directing-Talk to her about timeslot
§ Brown bag, social make it mandatory
4. Next Meeting
o Monday, May 8th at 5:30pm