GS00M03PDC0004 Data Element Dictionary
J1 – Data Element Dictionary
GSA Federal Procurement Data System (FPDS) Next Generation (NG)
Data Element Dictionary
Version 1.0
March 21September 02, 2003
Revision History
1.0 / 8/25/03 / GCE/GSA / 1. Added the Screen Name and XML Tag Name for each field in the data dictionary.
2. 5B Who Can Use – added new value “My Agency Only” for IDVs that are not for multiple agencies.
3. 5D Fee for Use of Service – added value “No Fee”
4. Corrected data related to fees for IDV use. Separated the fee paid (for Delivery Order entry) from the fee statement for IDV. Added 5J – Fee Paid for Use of IDV
5. 6A Type of Contract – split values for Awards, IDVs and both
6. 6M – Description of Requirement – Changed length of field to 4000 characters from 1000 characters.
7. Combined 8D Bundled Requirement and 8E Bundled Contract Exception replaced with 8N Contract Bundling.
8. 10B Competitive Procedures --
· New presentation of applicable values.
· Added value “NDO – Non-Competitive Delivery Order”
9. 12A IDV Type – provided for a system generated value for multi-agency IDCs.
10. 12D Record Type – Removed the following values:
· S Subcontracting
· N Subcontracting Continuation
11. 13FF Very Small Business – updated definition
12. Removed Subcontracting Data (Section 15)
13. Removed Customer Information Data (Section 16)
14. Updated the Use Case Summary – changes are highlighted and incorporated into the data dictionary, included:
· Corrected EPA Clause/Products data for DO & BPA Call
15. Numerous editorial improvements, clarificiations, and minor changes that have no impact on data submission.
9
GS00M03PDC0004 J1 - Data Element Dictionary
Table of Contents
J1 – Data Element Dictionary 1
Key to Element Descriptions 16
XX Element Key 16
Proposed FPDS-NG Contract Data 18
1 Contract Identification Information 18
1A Procurement Instrument Identifier (PIID) 18
1B Modification Number 18
1C Referenced PIID 19
1D Transaction Number 19
1E Solicitation Identifier 20
2 Dates 20
2A Date Signed 20
2B Effective Date 21
2C Current Completion Date 22
2D Ultimate Completion Date 22
2E Indefinite Delivery Vehicle Last Date to Order 23
2F Date/Time Stamp Accepted 23
3 Dollar Values 24
3A Ultimate Contract Value 24
3B Current Contract Value 24
3C Dollars Obligated 25
4 Purchaser Information 26
4A Contracting Agency Code 26
4B Contracting Office Code 26
4C Program/Funding Agency - Code 27
4D Program/Funding Office - Code 27
4E Reason for Purchase 28
4F Contract Full / Partially Funded by Foreign Government or International Organization 29
4G Source UserID 29
5 Contract Marketing Data 30
5A Web Site URL 30
5B Who Can Use 30
5C Maximum Order Limit 31
5D Fee for Use of Service 32
5E Fixed Fee Value 32
5F Fee Range Lower Value 33
5G Fee Range Upper Value 33
5H Ordering Procedure 34
5J Fee Paid for Use of IDV 34
6 Contract Information 35
6A Type of Contract 35
6B Letter Contract 36
6C Multiyear Contract 36
6D Type of IDC 37
6E Multiple or Single Award IDC 38
6F Performance-Based Service Contract 38
6G Major Program 39
6H Contingency, Humanitarian, or Peacekeeping Operation 40
6J Cost or Pricing Data 40
6K Contract Financing 41
6L Cost Accounting Standards Clause 41
6M Description of Requirement 42
6N Purchase Card as Payment Method 43
6O Program Acronym 43
7 Legislative Mandates 44
7A Clinger-Cohen Act Planning Compliance 44
7B Walsh-Healey Act 44
7C Service Contract Act 45
7D Davis-Bacon Act 45
7E Economy Act 46
7F Other Statutory Authority 47
8 Product or Service Information 47
8A Product or Service Code 47
8B Program, System, or Equipment Code 48
8C Product Service Code Description 48
8D Bundled Requirement 49
8E Bundled Contract Exception 49
8F DoD Claimant Program Code 50
8G NAICS 50
8H Information Technology Commercial Item Category 51
8J GFE / GFP 52
8K EPA-Designated Product(s) 52
8L Recovered Material Clauses 53
8M Sea Transportation 54
8N Contract Bundling 55
9 Contractor Data 55
9A DUNS Number 55
9B Contractor Name from Contract 56
9C Principal Place of Performance 56
9D Principal Place of Performance Name 57
9E Country of Origin 57
9F Congressional District - Contractor 58
9G Congressional District - Place of Performance 58
9H Place of Manufacture 59
10 Competition Information 60
10A Extent Competed 60
10B Competitive Procedures 60
Stand Alone Contracts and all IDVs 63
Purchase Order /BPA Call 64
Delivery Orders 64
10C Reason Not Competed 65
Stand Alone Contracts and all IDVs 65
Stand Alone Contracts and all IDVs 66
Purchase Order /BPA Call 66
Purchase Order /BPA Call 66
10D Number of Offers Received 68
10E Pre-Award Synopsis Requirement 68
10F Synopsis Waiver Exception 69
10G Alternative Advertising 70
10H Commercial Item Acquisition Procedures 70
10J Commercial Item Test Program 71
10K Small Business Competitiveness Demonstration Program 71
10L A-76 (Fair Act) Action 72
11 Preference Programs 73
11A Contracting Officer’s Determination of Business Size 73
11B Subcontracting Plan 73
11C Price Evaluation Adjustment/Preference Percent Difference 74
11D Reason Not Awarded to Small Disadvantaged Business 75
11E Reason Not Awarded to a Small Business 75
12 Transaction Information 76
12A IDV Type 76
12B Award Type 77
12C Reason for Modification 77
12D Record Type 78
Proposed FPDS-NG Contractor Data 79
13 Contractor Data 79
13A Contractor’s TIN 79
13B Number of Employees 79
13C Annual Revenue 80
13D Registration Date 80
13E Renewal Date 81
13F Organizational Type 81
13G Country of Incorporation 82
13H Parent’s DUNS Number 83
13I Local Government 83
13J State Government 84
13K Federal Government 84
13L Tribal Government 85
13M Emerging Small Business 86
13N 8(a) Program Participant 86
13O Historically Underutilized Business Zone (HUBZone) Firm 87
13P Small Disadvantaged Business 87
13Q Sheltered Workshop (JWOD Provider) 88
13R Historically Black College or University 89
13S Minority Institution 89
13T Educational Institution 90
13U Woman Owned Business 90
13V Veteran Owned Business 91
13W Service-Related Disabled Veteran Owned Business 92
13X Minority Owned Business 92
13Y American Indian Owned Business 93
13Z Asian-Pacific American Owned Business 94
13AA Black American Owned Business 94
13BB Hispanic American Owned Business 95
13CC Native American Owned Business 95
13DD Subcontinent Asian (Asian-Indian) American Owned Business 96
13EE Nonprofit Organization 97
13FF Very Small Business 97
Proposed FPDS-NG Contracting Office and Funding Office Data 98
14 Contracting Office and Funding Office Data 98
14A Contracting/Funding Agency Code 98
14B Contracting/Funding Office Code 99
14C Contracting/Funding Office Name 100
14D Region Code 100
14E Contracting/Funding Office Start Date 101
14F Contracting/Funding Office End Date 101
14G Is Contracting Office 102
Proposed FPDS-NG Subcontracting Data 102
15 Subcontracting Data 102
15A Date Submitted 102
15B Reporting Period 103
15C Type of Report 103
15D Report Submitted As 104
15E Type of Plan 105
15F Commercial Percent 105
15G Contractor’s Major Product or Service Lines 106
15H Small Business Concerns - Dollars 106
15I Large Business Concerns - Dollars 107
15J Total Subcontract Awards 107
15K Small Disadvantaged Business (SDB) Concerns - Dollars 108
15L Small Disadvantaged Business Breakout 109
15M Major NAICS Group 109
15N NAICS Group Dollars 110
15O Women-Owned Small Business Concerns - Dollars 110
15P Historically Black Colleges and Universities (HBUC) - Dollars 111
15Q HUBZone Small Business Concerns (HUBZone SB) - Dollars 111
15R Veteran-Owned Small Business (VOSB) Concerns - Dollars 112
15S Service-Disabled Veteran-Owned Small Business Concerns - Dollars 112
15T Contractor’s Official Who Administers Subcontracting Program – First Name 113
15U Contractor’s Official Who Administers Subcontracting Program – Last Name 114
15V Contractor’s Official Who Administers Subcontracting Program – Title 114
15W Contractor’s Official Who Administers Subcontracting Program – Telephone Number 115
Proposed FPDS-NG Customer Information Data 115
16 Customer Orders Database 115
16A Order Number 115
16B Staff Member Name 116
16C Date Order Received 116
16D Date Order Sent to Programmer 117
16E Date Payment Received 117
16F Date Order Promised For Customer 118
16G Date Order Sent To Customer 118
16H Status of Order 119
16I Description of Requirement 119
16J Dollar Amount Received From Customer 120
16K Total Actual Cost 120
Proposed FPDS-NG Offset Officer Data 121
17 Offset Officer Code Report 121
17A Agency’s TIN 121
Proposed FPDS-NG Contact Data Elements 122
18 Contact Data Elements 122
18A Contact Title 122
18B Contact First or Given Name 122
18C Contact Middle Initial or Name 123
18D Contact Last or Family Name 123
18E Organization Legal Name 124
18F Doing Business As Name 124
18G Division Name 125
18H Division Number / Office Code 125
18I Street Address 126
18J Address Line 2 126
18K Address Line 3 127
18L City 127
18M State or Province 128
18N Postal or Zip Code 128
18O Country Code 129
18P Voice Phone Number 129
18Q Fax Phone Number 130
18R Email Address 130
Other FPDS-NG Change Transactions Data Elements 131
19 Change Transactions Data Elements 131
19A Element Number 131
19B New Value 131
J1 – Data Element Dictionary 1
Key to Element Descriptions 8
XX Element Key 8
Proposed FPDS-NG Contract Data 10
1 Contract Identification Information 10
1A Procurement Instrument Identifier (PIID) 10
1B Modification Number 10
1C Referenced PIID 11
1D Transaction Number 11
1E Solicitation Identifier 12
2 Dates 12
2A Date Signed 12
2B Effective Date 13
2C Current Completion Date 14
2D Ultimate Completion Date 14
2E Indefinite Delivery Vehicle Last Date to Order 15
2F Date/Time Stamp Accepted 15
3 Dollar Values 16
3A Ultimate Contract Value 16
3B Current Contract Value 16
3C Dollars Obligated 17
4 Purchaser Information 18
4A Contracting Agency Code 18
4B Contracting Office Code 18
4C Program/Funding Agency - Code 19
4D Program/Funding Office - Code 19
4E Reason for Purchase 20
4F Contract Full / Partially Funded by Foreign Government or International Organization 21
4G Source UserID 21
5 Contract Marketing Data 22
5A Web Site URL 22
5B Who Can Use 22
5C Maximum Order Limit 23
5D Fee for Use of Service 24
5E Fixed Fee Value 24
5F Fee Range Lower Value 25
5G Fee Range Upper Value 25
5H Ordering Procedure 26
5J Fee Paid for Use of IDV 26
6 Contract Information 27
6A Type of Contract 27
6B Letter Contract 28
6C Multiyear Contract 28
6D Type of IDC 29
6E Multiple or Single Award IDC 30
6F Performance-Based Service Contract 30
6G Major Program 31
6H Contingency, Humanitarian, or Peacekeeping Operation 32
6J Cost or Pricing Data 32
6K Contract Financing 33
6L Cost Accounting Standards Clause 33
6M Description of Requirement 34
6N Purchase Card as Payment Method 35
6O Program Acronym 35
7 Legislative Mandates 36
7A Clinger-Cohen Act Planning Compliance 36
7B Walsh-Healey Act 36
7C Service Contract Act 37
7D Davis-Bacon Act 37
7E Economy Act 38
7F Other Statutory Authority 39
8 Product or Service Information 39
8A Product or Service Code 39
8B Program, System, or Equipment Code 40
8C Product Service Code Description 40
8D Bundled Requirement 41
8E Bundled Contract Exception 41
8F DoD Claimant Program Code 42
8G NAICS 42
8H Information Technology Commercial Item Category 43
8J GFE / GFP 44
8K EPA-Designated Product(s) 44
8L Recovered Material Clauses 45
8M Sea Transportation 46
8N Contract Bundling 47
9 Contractor Data 47
9A DUNS Number 47
9B Contractor Name from Contract 48
9C Principal Place of Performance 48
9D Principal Place of Performance Name 49
9E Country of Origin 49
9F Congressional District - Contractor 50
9G Congressional District - Place of Performance 50
9H Place of Manufacture 51
10 Competition Information 52
10A Extent Competed 52
10B Competitive Procedures 52
10C Reason Not Competed 55
10D Number of Offers Received 57
10E Pre-Award Synopsis Requirement 57
10F Synopsis Waiver Exception 58
10G Alternative Advertising 58
10H Commercial Item Acquisition Procedures 59
10J Commercial Item Test Program 59
10K Small Business Competitiveness Demonstration Program 60
10L A-76 (Fair Act) Action 61
10M Competitive Procedures 61
Stand Alone Contracts and all IDVs 62
Stand Alone Contracts and all IDVs 63
Stand Alone Contracts and all IDVs 64
Purchase Order /BPA Call 64
Purchase Order /BPA Call 64
Purchase Order /BPA Call 65
Delivery Orders (Multiple Award Contract Only) 65
Delivery Orders (Multiple Award Contract Only) 65
11 Preference Programs 65
11A Contracting Officer’s Determination of Business Size 65
11B Subcontracting Plan 66
11C Price Evaluation Adjustment/Preference Percent Difference 67
11D Reason Not Awarded to Small Disadvantaged Business 67
11E Reason Not Awarded to a Small Business 68
12 Transaction Information 69
12A IDV Type 69
12B Award Type 69
12C Reason for Modification 70
12D Record Type 71
Proposed FPDS-NG Contractor Data 72
13 Contractor Data 72
13A Contractor’s TIN 72
13B Number of Employees 72
13C Annual Revenue 73
13D Registration Date 73
13E Renewal Date 74
13F Organizational Type 74
13G Country of Incorporation 75
13H Parent’s DUNS Number 75
13I Local Government 76
13J State Government 76
13K Federal Government 77
13L Tribal Government 78
13M Emerging Small Business 78
13N 8(a) Program Participant 79
13O Historically Underutilized Business Zone (HUBZone) Firm 79
13P Small Disadvantaged Business 80
13Q Sheltered Workshop (JWOD Provider) 81
13R Historically Black College or University 81
13S Minority Institution 82
13T Educational Institution 83
13U Woman Owned Business 83
13V Veteran Owned Business 84
13W Service-Related Disabled Veteran Owned Business 84
13X Minority Owned Business 85
13Y American Indian Owned Business 86
13Z Asian-Pacific American Owned Business 86
13AA Black American Owned Business 87