7th International Specialized Exhibition «CRYOGEN-EXPO 2008»
EXHIBITOR MANUAL
Venue:
EXPOCENTRE FAIRGROUNDS, Moscow
Pavilion No 5
Dates:
Mounting: November 9-10, 2008 (8:00.-20:00)
Official opening: November 11, 2008
Working hours: November 11 – 12, 2008 (10:00-18:00)
November 13, 2008 (10:00-16:00)
Dismantling: November 13, 2008 (16:00-20:00)
November 14, 2008 (8:00-20:00)
TABLE OF CONTENTS
1. PAYMENT FOR PARTICIPATION
2. SERVICES
3. STAND CONSTRACTION
4. EXHIBITION CATALOGUE ENTRY
5. EXHIBITOR’S PASSES (BADGES) FOR PARTICIPANTS
6. PASSES FOR MOUNTING AND DISMANTLING
7. ENTRY OF EXHIBITS AND EQUIPMENT
8. TRANSPORTATION AND FORWARDING SERVICES, LOADING AND UNLOADING
9. ADMISSION OF TRANSPORT VEHICLES TO EXHIBITION GROUNDS
10. INVITATION CARDS
11. WORKING HOURS
12. SECURITY
13. LEASING OF HALLS FOR BUSINESS EVENTS
14. ADVERTISING
1. PAYMENT FOR PARTICIPATION
All transfers must be made by the date mentioned in the Invoice.
A copy of the payment order as well as the bank payment confirmation should be sent to the exhibition Organizer by fax: +7 499 618 05 65.
The company is admitted to the exhibition complex for the installation of the stand ONLY AFTER the rent payments are transferred in full to the «EC «MIR-EXPO» JSC account.
The final settlements concerning participation in the exhibition are made within five bank days after the dismantling is over
2. SERVICES
If additional services are required, you should complete the Order Form for additional services. The invoice for additional services will be drawn on the basis of your application. Please note that the application for additional services should be submitted and paid for before the assembly starts (i. e. up to November 3, 2008). All questions concerning the Order Form for services and invoices should be addressed to the exhibition Organizer: tel.: +7 499 618 05 65, fax: +7 499 618 36 83.
Services are rendered ONLY AFTER the payments for the ordered services are transferred in full to the EC MIR-EXPO’S account.
For services related to your accommodation in Moscow hotels you should fill in the form according to that posted at:
http://www.mirexpo.ru/exhibitions/cryogen08.shtml
http://www.mirexpo.ru/eng/exhibitions/cryogen08.shtml
3. STAND CONSTRUCTION
All questions concerning shell-scheme construction should be addressed to the Exhibition Organizer: tel.: +7 499 618 05 65, fax: +7 499 618 36 83.
Invoices for any additional equipment not provided for the standard construction are issued by the «EC «Mir-Expo» JSC.
ATTENTION!!! If any third-party company is your booth constructor, this company is requested to submit the certificates on construction materials to the Fire Brigade service of ZAO EXPOCENTRE and coordinate its work at the exhibition with ZAO EXPOCONSTA in written form.
.
The fire station of Moscow № 160
Deputy chief of the fire station Kotikov Egor Nicolaevich / tel.:259-13-12Senior engineer of the fire station Dementiev Andrei Victorovich / tel.:256-74-79
Man on duty of the fire station / tel.:256-74-70
For coordination the following documents should be tendered:
· Letter with materials used in your booth’s construction mentioned;
· Scheme of the booth;
· Certifications of fire safety of the Russian Federation for the materials used in the construction;
· Acts of flame treatment of combustible materials (in case of using of the materials which fire-technical properties meet the requirements of the official specifications in the field of fire safety);
· Copy of the license of the company that carries out flame treatment;
· Copies of certifications of fire safety, certification of conformance, sanitary certification for a flame retardant;
4. CATALOGUE ENTRY
According to the General Terms of Participation in International exhibitions held on Expocentre Fairgrounds each participant should present the information for publication in the Official Catalogue of the Exhibition in accordance with the requirements which shall be rendered by the Exhibition Organizer.
The deadline for providing the information for publication - 01.10.2008
5. EXHIBITOR’S PASSES (BADGES) FOR PARTICIPANTS
You may obtain exhibitor passes (badges) beginning from October 27, 2008 at the Organizer office: 22 Prospekt Andropova, Moscow 115533, Russia or you may obtain them on the 10th of November 2008 at the information desk in the pavilion No 5 of the EXPOCENTRE’S FAIRGROUNDS (1 free pass per each 4 sq. m of your booth space).
Additional passes are to be paid for either in cash or through bank transfer (according to the advanced order).
6. PASSES FOR MOUNTING AND DISMANTLING
Attention!
In order to obtain passes the exhibitor should submit a letter of authority (to be made in two originals) filled (enclosure, FORM № 1), signed and stamped by the head of the company.
The Letter of Authority (to be made in two originals) is registered for the representative of your company who is authorized to sign financial documents, orders at SERVICEXPO, receive personnel passes (badges), etc.
In order to obtain free passes for the personnel working at your stand during the mounting and dismantling period, you should list them in a SEPARATE letter (enclosure, FORM № 3); passport data of each worker is obligatory. It is necessary that non Moscow residents submit a copy of their Moscow registration and the name and tel. number of a person in charge of safety regulations compliance. The letter should be signed by the Expocentre’s Exhibition Managers within the period between October 27-November 1 or November 3-7 or on November 10 from 9:00 till 18:00 (lunch break:12:00-13:00, working hours shall be till 16;45 on October 31, November 1 and November 7) at the permanent office # 125 of Expocentre’s Exhibition Management (EXPOINEX firm) located at the office building (you should press the button at the transparent door and inform the security that you are going to the room concerning «Cryogen-Expo». The passageway scheme is enclosed. The Management telephones are: Olga A Fedoseeva.- +7 499 795 2765 and Alexander M. Baraulin- +7 499 795 2762. The interim Management office shall be located at the pavilion # 5.
7. ENTRY OF THE EXHIBITS AND EQUIPMENT
Attention! The company is admitted to the exhibition complex for the installation of the stand only after the payments for rented space and ordered services are transferred in full.THE DATE OF THE ENTRY IS TO BE COORDINATED WITH YOUR STAND CONSTRUCTING COMPANY. (Exhibits are to be brought to the booth only after the building-up is over).
You should submit a letter for delivery of the exhibition equipment and exhibits which are not subject to customs clearance to the territory of Expocentre’s Fairgrounds (enclosure, FORM № 4).
ATTENTION: The entry of plasma-panel display, audio-, video- and office equipment is to be coordinated with EXPOTELECOM firm (tel. +7 499 795 3793, 795 3786) hosted at the SERVICEXPO in the room № 110. The letter for the entry of exhibits cannot be signed by the Exhibition Managers without Expotelecom’s visa.
You can also rent a plasma-panel display from the accredited partners of EXPOCENTRE. You can find the information at: http://www.expocentr.ru/common/img/uploaded/docs/uslugi/partners_16.doc
Attention! If any additional exhibits are delivered to the exhibition grounds during the exhibition period they are to be declared and added to the both copies of the letter for delivery of the exhibition equipment (enclosure, FORM № 4) (to your copy and the one handed to the pavilion manager in order to avoid misunderstanding while taking your exhibits out).
8. TRANSPORTATION AND FORWARDING SERVICES,
LOADING AND UNLOADING
If transportation and forwarding services (cargo convey, loading and unloading of exhibits) are required, please contact ZAO EXPOWESTRANS (www.ewt.ru). The request for loading and unloading works is accepted not later than 24 hours beforehand. Contact information: phone: +7 495605 03 27; +7 49560574 21, fax: +7 495605 34 31, E-mail: . The office is situated at Expocentre’s Fairgrounds, Hall 2, Tower 4.
ATTENTION! The cargo handling, build-up and tear-down works carried out by heavy lifting mechanisms, are to be ordered and made only by EXPOWESTRANS. The use of any outside means and mechanisms is forbidden.
9. ADMISSION OF TRANSPORT VEHICLES TO EXHIBITION GROUNDS
The admission of transportation vehicles to the exhibition grounds for convey and removal of exhibits is FREE-OF-CHARGE. The pass received from the administrator of the pavilion on the basis of the letter for delivery of exhibition equipment (enclosure, FORM № 4) should be shown at the gates
In case you need a guarded parking spot on the territory of the Fairgrounds you may order a PASS FOR A PASSANGER CAR for the period of the exhibition and/or the mounting-dismantling period. It is paid for either in cash or through bank transfer (according to the Order Form for additional services).
NIGHT PARKING on the territory of the Fairgrounds is STRICKTLY PROHIBITED!
10. INVITATION CARDS
Free-of-charge invitation cards can be given to you against your written request to General Director of the “Exhibition Company “Mir-Expo” Mr. Vladimir A. Bannikov.
11. WORKING HOURS
Mounting of the exhibition starts on November 9 and finishes on November 10, 2008.
Your stand should be ready by 24.00 November 10, 2008.
During the mounting and dismantling periods the exhibition halls are open from 8.00 to 20.00. If it is necessary you may order additional work hours.
Within the exhibition period – November 11-13 – any additional entry of the equipment to your booth can be carried out only from 8.00 to 09.45 and from 18.00 to 20.00 under the condition you have a pass according to the letter for delivery of exhibition equipment (enclosure, FORM № 4).
Removal of equipment from your booth on the last day of the exhibition can be carried out ONLY after 17.00.
Please note that when preparing promotion at your stand and planning the presentation of exhibits in action, that in the Expocentre it’s forbidden to exceed the sound pressure level of 75 db within your stand in the halls and within a radius of 5 m in open squares. The breach of this requirement causes a fine.
The Expocentre’s management office works daily from 09.00 to 18.00 (lunch time: 12:00-13:00), up to 16:45 on Friday..
12. SECURITY
Cost of the general security of pavilion is included in the rate for the exhibition space.
To maintain the safety of small exhibits that have not been placed in closed show-windows, we advise you to insure the presence of your employee on the stand from 8.00 till 10.00 and from 18.00 till 20.00, i.e. before opening and after closing of the exhibition for visitors. During exhibition hours we kindly ask you to watch the situation around your stand to maintain the safety of exhibits and property. If you notice the suspicious behavior of visitors as well as packages, bags and other subjects left without supervision, you are kindly requested to inform the pavilion administration urgently and not to undertake any actions all by yourself.
You can also order a commercial guard post for your stand. The order is accepted not later than 48 hours beforehand
13. LEASING OF HALLS FOR BUSINESS EVENTS
Leasing of halls for events of any kind, including talks and business meetings, is leaded by the company “Expocongress”. Tel. (499) 795 3965 fax (499) 795 2768.
14. ADVERTISING
You may rent outdoor advertising within the territory of the Expocentre’s Fairgrounds to place the information of the firm and the invitation of visitors of the exhibition to your stand: tel. +7(499) 795 25 97.
Dear participants!
We would like to remind you that according to the General Terms of participation in International exhibitions held on Expocentre’s Fairgrounds, retail of exhibits at the stands during the exhibition period is prohibited.
All violators of this regulation shall be liable and excluded from the list of future participants in all the Exhibitions held at Expocentre’s Fairgrounds.
«CRYOGEN-EXPO» EXHIBITION ORGANIZER
«Exhibition Company «MIR-EXPO», JSC
Manager of the exhibition- Larissa Vl. Uotochkina
Tel: +7 499618 05 65 fax +7 499618 36 83
Web-site: www.cryogen-expo.ru www.cryogen-expo.com www.mirexpo.ru
E-mail:
FORM # 1
Sample of Letter of Authority for application for passes in the name of one representative (valid during the mounting and dismantling periods), to be submitted at your company’s letterhead:
ZAO Expocentre
CRYOGEN-EXPO 2008 Exhibition
Letter of Authority #
Issued on ______2008
Valid till ______2008
Company______
______
(company name and address)
Participating in «CRYOGEN-EXPO 2008»
Granting the right to receive from Expocentre passes valid during the mounting and dismantling periods to the representative of the company
______
(position) (name, surname)
Signature (of the recipient)______
General Director______(signature, stamp)
FORM # 3
Sample Letter for application for passes for assemblers (valid during the mounting and dismantling periods), to be submitted at your company’s letterhead:
To: Mr. Alexander M. Baraulin,
Director of the Exhibition
CRYOGEN-EXPO 2008
Herewith we ask you to issue ______(quantity) passes valid during the mounting and dismantling periods for the assembly staff of the company participating in CRYOGEN-EXPO 2008, booth №
List of the staff (with enclosed names, surnames and passport data), to be submitted at your company’s letterhead:
1.
2.
3.
(carry on the list if necessary)
Letter of Authority for one representative who will apply for passes is enclosed.
date, signature, stamp
FORM # 4
Sample Letter for delivery of exhibition equipment, exhibits, to be submitted at your company’s letterhead in four copies:
To: Mr. Alexander M. Baraulin,
Director of the Exhibition
CRYOGEN-EXPO 2008
Herewith we ask your permission to bring in the below indicated equipment and materials to be demonstrated and/or used at the booth # of ______company, booth # ___, pavilion # _____/ outdoor area # ______near pavilion # ______during the running of CRYOGEN-EXPO 2008.
№ / Items / quantityThe above items will be brought in by (type of a vehicle) ______
license plate ______
We guarantee to remove all the brought in items after the Exhibition.
date, signature, stamp