JOB DESCRIPTION

JOB TITLE: HR CO-ORDINATOR / PA TO CHIEF EXECUTIVE

REPORTING TO: CHIEF EXECUTIVE

BASED:SMALL OFFICE IN CENTRAL WOKING WITH SCOPE FOR HOME WORKING

SALARY:£25,000, Pro-rata £20,826

HOURS:30 hours per week, worked flexibly over 4 /5 days

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Overall purpose:

This challenging and rewarding job has two main aspects; delivering frontline HR support and enabling the Chief Executive, who is home based, to fulfil her role effectively. The post provides the opportunity to engage across the whole of the Trust’s activities and offers considerable scope for personal development.

Main Responsibilities

1.HR Co-ordination

  • To be the primary contact for day-to-day HR issues including recruitment, sickness, leave, payroll queries and ensuring all HR records are maintained effectively.

2.PA Role

  • To provide full professional support to the Chief Executive, undertaking a variety of work and projects with the minimum of supervision, understanding the importance of maintaining confidentiality at all times.

3.Relationships

  • To establish and maintain effective working links with the Board of Trustees, Patrons, Members and with a wide range of other individuals, organisations and external agencies both within and beyond Surrey.

4.Service Board and Committee Meetings

  • To provide a full and efficient secretariat service to the Board of Trustees, and other meetings as required, working with the Chief Executives to develop agendas and plan meeting content.

5.Governance

  • To organise the Annual General Meeting, and ensure compliance with all legal and statutory requirements, liaising with the Chief Executive and F&M Team

6.Quality Standards

  • To support the delivery of quality standards, working with the Quality Manager, including ISO 9001.
  • To undertake any other duties, as required by the Chief Executive, appropriate to the role.

Person Specification

ESSENTIAL / DESIRABLE
Education Training and Work Qualifications
  • Educated to A level standard or equivalent
/
  • Degree

Experience
  • At least 2 years’ experience in a senior administrative role
/
  • Experience of the charitable sector

  • Some practical experience of HR issues
/
  • Some experience of working with volunteers

Skills and Abilities
  • Knowledge of basic HR procedures including recruitment
/
  • Previous experience of proof-reading documents

  • High level communication skills and an excellent standard of written English

  • Articulate and well presented

ESSENTIAL / DESIRABLE
  • Able to produce accurate minutes for Board and other meetings

  • An excellent telephone manner

  • Able to work independently and cope with a varied and changing workload

Other Requirements
  • Reliable and honest and able to work confidentially in an informal environment
/
  • A car driver with a current valid driving licence

  • A high level of commitment to the position and ability to work under pressure

  • A good sense of humour and common sense

  • Empathy with the Charitable Sector

  • Willing to travel occasionally throughout the County

NOTE: This job description and person specification is intended as a working document for the position outlined. It is not exhaustive but indicates the wide range of duties involved.

The job description will form part of the organisation’s performance management process and will be kept under continuous review to reflect the change and growth within the Trust.

1 | PageIssue: Sept 2015