DRAFT
Minutes of the South Luffenham Annual Parish Council Meeting
held on
9thMay 2018 at the Village Hall South Luffenham
1/18 Open Forum– No residents attended the meeting
2/18 Attendance
Parish Councillors: Chairman Victor Bacon; Colin Wright;Susan Sewell;
Claudia Cockburn;
County Councillor Gale Waller attended the meeting.
3/18 Apologies – Apologies for absence were received from Cllr. Hall and County
Councillor Ken Bool.
4/18 Election Of Officers
Chairman – Cllr Cockburn proposed Cllr. Bacon. Seconded by Cllr. Wright
and carried a majority vote. There being no other nominations, Cllr. Bacon
accepted the Office and duly took the Chair.
Vice-Chairman – Cllr. Cockburn proposed Cllr. Wright. Seconded by Cllr.
Sewelland carried a majority vote. There being no further nominations, Cllr.
Wrightaccepted the role.
5/18 County Councillors Report – Councillor Waller told the meeting there were
no new updates ahead of the presentations and displays being held round the
County during May regarding the St. Georges Barracks Project.
Councillor Wright spoke of the R47 bus still not using the bus stop in the
morning. Councillor Waller said she would inform the bus company.
A request was made to Councillor Waller to make enquiries as to when the
work on the roundabout would begin and when the feasibility studies would be
conducted.
6/18 Minutes of Last Meeting
The Minutes of the last meeting held on 14thMarch 2018 had been circulated
and with the agreement of all present were signed as a true record.
7/18 Matters Arising:-
a) Community Response Plan – Cllr. Bacon reported the Response Plan
has been updated and filed withEniolaOgundeko, Emergency Planning Officer
for Leicestershire and Rutland.
PC members noted the above.
c) Open Meeting - Cllr Bacon reported the Open Meeting was very well
attended and thatCllr Waller had given an excellent talk on the proposed
St Georges Project. As a result of the meeting, the Parish Council have had
interest from residents in becoming Councillors and the Village Hall Committee
had interest for Trustees and Volunteer help.
It is hoped in the future more village meetings will be held to discuss the plans
for St. George’s Barracks.
d) Village Sign – Due to bad weather the sign has still not be taken down.
A report will made at the next meeting.
PC members noted the above.
8/18 Standing Items:-
a) Finance
(i) Audit for the Year Ended 2017/2018 – The Annual Governance Statement for
2017/18 was read out bythe Chairman and agreed to be an accurate statement
by the PC Members.
(ii) An Internal Audit was carried out by Mr Malcolm Hunt, who also confirmed that the
record presented to him gave an accurate account of the financial dealings of the
Parish Council and he signed the Annual Report ready for Audit by PKF Littlejohn.
Retrospective Approval of Payments
Date / ChequeNos. 100 / Payee / Item / Amount
(£) / Budget Head
14/03/18 / 1054 / C. Welch / Tree (NEC)
Accessories / 28.96 / D
NEC
06/04/18 / 1055 / NALC &
LRALC / Membership
Subscription / 195.73 / K
Subscriptions
06/04/18 / 1056 / V. Bacon / Printing Costs / 21.50 / Q
Stationery
06/04/18 / 1057 / RCC / Lighting / 297.99 / H
Lighting
06/04/18 / 1058 / Water Plus / Charges for
Cemetery / 33.49 / O
Water Rates
21/04/18 / 1059 / Barcham Trees / 2 x Water
bags / 45.00 / D
NEC
21/04/18 / 1060 / E.ON / Defib Charges / 14..50 / M
Defibs
21/04/18 / 1061 / Leic. Play
Assoc. / Membership
Subscription / 30.00 / K
Subscriptions
Monies In
Date / Payment Method / Received From / Amount (£) / Item10/04/18 / BACS / RCC / 11,400.00 / Precept
Bank Reconciliation at 9May 18
Balance at Bank: Community Account 3,375.29
Business Saver 16,015.53
Cash in Hand 22.71
Balance 19,390.82
b) Planning Applications (To view the plans go to or
ask Pat Bellamy at
New Plans
Received From / Address / ItemMrJ. Geary / 6 Cutting Lane / 1 Dwelling
MrM. Hawkins / 4 The Street / Extension to stone wall
C.S. Ellis / Wireless Hill / Warehouse
Mr D. Utting-Curtis / 13 Pinfold Close / Amendment/ roof lights
Permissions Granted
Name / Address / ItemMr J. Geary / 6 Cutting Lane / 1 Dwelling (outline)
Mr D. Utting-Curtis / 13 Pinfold Close / Amendment/Roof lights
Permission Refused
Name / Address / ItemPermission Pending
Name / Address / Item(c) Highways:
(i) Integrated Capital Transport Scheme – Awaiting progress on the feasibility
studies.
(ii) Village Street Survey – Cllr. Bacon conducted a survey of the village streets and
found problems with Pot holes and general state of the roads on: Stamford Road
next to the bus stop on the village side. Pinfold Lane starting from A6121 down to
the river bridge. Top of Hall Lane. The Street on the corner of Hall Lane, Cutting
Lane sunken inspection chamber and Gatehouse Lane pot holes and poor state of
Repair.
Clerk to report the problems to Highways.
d) Footpaths
Cllr. Cockburn reported there were no problems with any of the footpaths. There is
a problem with the Bridleway E279 as the weather conditions and horses are
making it very muddy. The width of the bridleway looks very narrow.
Clerk to report the matter to Dave Pye at RCC
e) Play-Areas
Cllr. Bacon reported the repairs to the grass area in front of the gates will be
Completed in the next week before the Rospa Inspection. All other safety checks
have been completed.
PC members noted the information.
f) Natural Environment Committee :
A meeting was held on 11th April 2018 to discuss what work would be carried
out during the year. A visit was made by Clive Forty, Trust for Conservation
Volunteers, to discuss the work schedule for the two days in October. It was
suggested that a wide gate and a hand gate be installed to replace the wooden
bars and the missing section of metal railing. The NEC were in favour of this as
it would give better access for future maintenance. Plans to install a duck platform
and shelter were agreed and to install a bench seat down by the well head.
Peter Graham, leader of the Plymouth Brethren Community Volunteers said they
would continue to assist with general maintenance, path clearance and strimming
throughout the year. The next formal meeting will be in November date to be
decided.A full report of the meeting has been published on the Council’s website.
PC members noted the report.
9/18 Data Protection Policies – The new Data Protection Act comes in to law on
25th May 2018. To ensure compliance with the act. The Chairman and Clerk
have completed an audit and prepared Privacy notices for Staff and the General
Public and a Consent Form. These were circulated to all Councillors before the
Meeting. The Government made an amendment to the law stating that smaller
Public Bodies (were not required to appoint a Data Protection Officer)
PC members agreed the policies and formally adopted them.
The papers will be published on the Council’s website.
10/18 Insurance Tenders – Three quotes were received from Came & Company for
renewal of the Councils Insurance. These were from Inspire (Axa) £940.76
Hiscox £1587.22 and Ecclesiastical £1484.09. Came & Company recommend
the Inspire quote on a 3 year fixed price binding contract.
PC members agreed the quote from Inspire.
11/18 Co-option of Councillors –Two residents applied for the vacancies on the
Council. Susan Seed and Tracey Steward. Their application letters were
circulated and all Councillors agreed to their co-option.
Clerk to inform Susan Seed and Tracy Steward of the Councils decision
and arrange for all necessary papers to be signed.
12/18 Correspondence/Meetings
Passed round in folder
Clerks & Councils Direct LRALC Newsletter
Parish Forum Minutes and Meeting Papers Parish Briefing
Rural Community Council Local Boundary Commission
Barrowden + Wakerly Draft Neighbour Hood Plan
Letter of introduction from the new HM Lord-Lieutenant Sarah Furness
Parish Forum meeting – A special meeting is to be held on Tuesday
29th May 2018regarding the St. George’s Barracks Project.
PC members noted the meeting.
An invitation for the Parish Council to join the Rural Community Council.
PC members declined.
13/18 Date of next meeting – Wednesday 4th July 2018
There being no other business the meeting closed at 8.45pm.