SANDSTONE CITY COUNCIL
REGULAR MEETING
June 18, 2014
CALL TO ORDER: 7:00 p.m.
ROLL CALL:
Members present: Bonander, Kester, Stadin, Atterbury,
Members absent: Devlin
Staff present: Administrator Griffith, Beauregard, CATV Hormillosa
Others present: Butch Sears, David Letourneau, Pauline Amundson, Greg Anderson with SEH, Brett Westbrook, Deputy Nygard, Tim Franklin
PLEDGE OF ALLEGIANCE:
Members and staff recited the Pledge of Allegiance
ADDITIONS AND/OR CORRECTION TO THE AGENDA:
Motion Bonander, second Stadin to accept the agenda with the addition of 9C. Motion carried 4-0.
SPECIAL ITEMS OF BUSINESS:
Deputy Nygard reviewed some of last month’s calls. There were 176 service calls in the Sandstone area.
Brett Westbrook was present and introduced himself as a candidate for Pine County Sheriff. He outlined his experience in law enforcement and discussed some changes he would make if elected.
Pauline Amundson from Pine County Public Health presented the Public Health Preparedness Plan. Pauline outlined how plans are prepared for an event if a pandemic, natural disaster, or other large medical emergencies were to happen. She discussed the history, roles, planning, response & recovery, communication and workforce readiness.
2014 Alley Project
Greg Anderson presented the bids received for the 2014 Alley Improvement Project. Both bids received for the sanitary sewer work were significantly higher than estimated. Council members discussed options to reject the bids and ask to re-bid or cancel the project.
Motion Bonander, second Stadin to reject the bids received for the Alley Improvement project. Motion carried 4-0.
Council further discussed the specific repairs and improvements required for the alley. It appears that the most urgent repairs are needed between 5th and 6th Street.
Motion Atterbury, second Bonander to cancel the 2014 Alley Improvement Project. Motion carried 4-0
Motion Bonander, second Stadin to authorize SEH to get quotes for the sewer repairs needed on 5th and 6th Street. Motion carried 4-0.
PETITIONS OR COMPLAINTS BY RESIDENTS AND/OR COUNCIL MEMBERS:
Butch Sears and David Letourneau were present to express their continued frustration with the drainage issues on Grouse Street. The damaged culvert was recently replaced with a 12 inch culvert and they felt that the reduced culvert size has only added to the water problems on their properties. They made suggestions on how to rectify the issue.
The city engineer was present to discuss and will be visiting the property to find a resolution.
APPROVAL OF MEETING MINUTES:
Motion Bonander, second Kester to approve minutes from June 4, 2014. Motion carried 4-0.
PUBLIC HEARING:
None
CONSENT AGENDA:
Motion Stadin, second Bonander to approve the consent agenda: Approve cemetery deed and perpetual care payment – Shirley Kern, S ½ of S ½ of Lot 24, Section F, 2nd Addition; approve Special Events permit for Old School Arts Center; and approve closure of Ashley Street for an afternoon for Children’s week. Motion carried 4-0.
FINANCIAL REPORTS:
Motion Bonander, second Kester to approve and pay claims. Motions carried 4-0.
OLD & CONTINUING BUSINESS:
Service Contract - City Vehicle Maintenance Plan
Council authorized developing a service contract with Jay Eiffler to develop a maintenance plan for the Streets & Parks equipment and vehicles. Mr. Eiffler would provide a written maintenance manual and checklist to be used by the staff to track work and costs. He has suggested using a software system to record these tasks. This would require the purchase of a computer and printer which has been estimated at $1500. The contract was also revised regarding Contractor insurance requirements.
Motion Bonander, second Stadin to approve the revised contract with Jay Eiffler for developing an Equipment Maintenance Plan for the Streets & Parks Department. Motion carried 4-0.
Purchase of Property (Gordon Britton)
With the development of the new hospital on the old airport property, the City needs to plan for a second entrance with that being Old Military Road. The hill and curve of Old Military Rd by the cemetery causes a major problem. Along with the acquisition of a tax forfeit parcel, Mr. Britton has agreed to sell the City about 3 acres of his parcel for the improvements. The City originally proposed to pay $1,000 per acre and the costs of the survey would be deducted from City costs. Mr. Britton countered that the City pay for the survey, estimated at $1,900 and pay him $1,000 per acre.
Motion Atterbury, second Kester to approve the revised Purchase Agreement and authorize Staff and the Mayor to complete the transaction and sign necessary closing documents. Motion carried 3-1.
NEW BUSINESS:
POLICY – Sign Retro-reflectivity
In June all municipalities must adopt a sign maintenance program designed to maintain traffic signs retro-reflectivity at or above specific levels. The policy is to develop a plan for identifying which signs are excluded, inventory, determining the process for replacement and priority.
Motion Bonander, second Kester to adopt the proposed Sign Retro-reflectivity Policy. Motion carried 4-0.
Regional Parks & Trails Commission
The City has worked to get Robinson Park classified as a park of regional significance so that it may qualify for Legacy Funds. The Greater MN Regional Parks & Trails Commission must set up a Planning Committee in each district. The Planning Committee will help the Commissioners to determine which projects are worthy of the funds. They are looking for applicants for these positions. Administrator Griffith is requesting permission to apply and serve if selected.
Motion Stadin, second Bonander to approve the Administrator’s request to apply for a position on the District One GMNRPTC Planning Committee. Motion carried 4-0.
REPORTS
Motion Bonander, second Kester to accept Paid Claims, Park & Rec Commission Minutes and PeopleService operations report. Motion carried 4-0.
WRITTEN NOTICES & COMMUNICATIONS: None
ADMINISTRATOR’S REPORT
Minnesota Miracle Mile will be coming through Sandstone in late August raising money to reduce hunger. MN Power has plans to change the service line route.
ADJOURN:
Motion Stadin, second Kester to adjourn meeting at 8:44 p.m. Motion approved 4-0.
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Randy Atterbury, Mayor
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Sam Griffith, Clerk