Please note the following instructions:
· Type Letter on company letterhead that includes your company’s mailing address and telephone number.
· Replace the underlined, bracketed portions of the Letter with the information requested.
· The Credit Card Number provided must be a Company Guaranteed account.
· The Letter of Agreement must be signed by a corporate officer.
· We regret that no additions, deletions or changes to the text will be accepted.
· Mail, fax or email the Letter of Agreement to The Hertz Corporation, 17337 Pine Cut, Houston, TX 77032, Telephone 832-473-4248, email to: . Thank you.
Guaranteed Credit Card Applicant Program Letter of Agreement
By requesting the Hertz #1 Club Applicant Program (enter Company Name,) the “Company,” hereby agrees to issue the Applicant Program #1 Club Number only to those authorized personnel responsible for making reservations through the Applicant Program.
The Company warrants and represents that all persons who will operate any vehicle under the Applicant Program are at least 21 years old, or meet the requirements of the Company’s corporate account agreement with Hertz, if the corporate account agreement contains other minimum age provisions.
It is further understood and agreed that the Company requests the Applicant Program charges to be
billed on the Company’s corporate (enter (1) credit card type: cards that may be used are
American Express, Visa, MasterCard, and Diner’s Club, (2) account number, (3) expiration date, (4) name of employee whose name appears on the corporate card. If this is a “ghost” account, in (1) insert the word “ghost” following the credit card type, in (4) enter name of employee who is the billing contact on the account, and if it is a “ghost” account with no expiration date, write “No Exp Date” in (3.) Note: Because this program requires the use of a corporate credit card to pay for charges, Hertz does not accept debit/check cards for use on the Applicant Program.) The Company hereby assumes all responsibility and liability for the payment of any and all charges whatsoever incurred through the use of the Applicant Program Number.
Hertz is authorized to verify any information concerning the above credit card with the issuing bank or
credit card company.
Sincerely,
______
Signature Company Name
______
Type signer’s name here Date
______
Title
Additional information: ( Complete this section only if your company already has an existing Guaranteed Credit Card Applicant Program account, and wishes to change the credit card number.)
To change credit card numbers on an existing Guaranteed Credit Card Applicant Program, please complete the Letter of Agreement above and provide the following additional information:
______
Applicant Program #1 Club Number Present Credit Card Number
Gccloa5-b.doc Rev 10/2006
HERTZ APPLICANT PROGRAM
The requirements for a rental booked using the Applicant Program have been changed. At the time of rental, any person who presents themselves as an Applicant Program Renter must present ONE of the following along with a current driver's license:
1. Company business card
2. Letter of Authorization on company letterhead
3. Travel Itinerary with company name
4. Hertz CDP-ID Card/Sticker with company name
This validation is necessary to be able to validate that the Applicant Program renter is associated with your company for, among other reasons, billing purposes.
Applicant Program - Allows the company to arrange a rental for a job applicant or an individual without a credit card. The renter needs to present a valid driver's license along with one of the above. When a reservation is placed by using a confidential #1 Club number, a pre-printed rental agreement containing billing information is generated at the rental counter. At the completion of the rental, the company is billed directly through their chosen corporate card (not by Hertz).
ACCEPTABLE CHARGE CARD SIGNATURES FOR "LETTER OF AGREEMENT":
Chairman of the Board Chief Executive Officer Operations Mgr.
President Chief Financial Officer Partner
Vice President Chief Operating Officer Purchasing Mgr.
Corporate Secretary Controller Principal
Treasurer Director Proprietor
Executive Director Owner General Manager