HAIL WESTON PARISH COUNCIL
MINUTES OF THE GENERAL PARISH MEETING OF THE PARISH COUNCIL HELD ON 19th APRIL 2016 IN HAIL WESTON VILLAGE HALL AT 7.30PM
PRESENT:
V Bolton (VB)
J Gooch (JG)
G Warner (GW)
T Baker (TB)
G Warner (GW)
J Abell (Clerk)
IN ATTENDANCE:
The Parish Meeting commenced at 7.30pm. There was one member of the public present.
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160419-10 / TO RECEIVE APOLOGIES AND REASONS FOR ABSENCE
P Evans - Personal
L Evans - Personal
TO RECEIVE ANY DECLARATIONS OF INTERESTS FROM MEMBERS
No declarations were made.
TO APPROVE and SIGN the MINUTES
It was proposed by GW, seconded by TB and RESOLVED by unanimous vote that the minutes from the meeting held on 15th of March 2016 were a true record and the Chairman duly signed.
OPEN FORUM
Clerk requested to await report from County Councillor P Downes. Topics were Devolution announcements, School Academies, Local Highway Initiative and Boundary review.
TO CO OPT COUNCILLOR VACANCY Following advertisement of member vacancy Jane Sugars confirmed still interested. VB proposed and GW seconded and RESOLVED by unanimous vote to Co-Opt Jane Sugars to HWPC. Jane signed the declaration of office. Clerk to send members’ Interest forms, update contact list and forward notes for new councillors. Cllr. Jane Sugars (JS) joined the meeting.
TO DISCUSS STREET LIGHT IN GREEN LANE Prior to the meeting 3 resident letters had been received with regard to supporting the maintenance of this asset. VB proposed GW seconded and RESOLVED that Clerk actions were: ensure UK Power Networks enable facility to add supply to new column when completing their imminent underground works, inform developer and ascertain how much finance he would provide and to update residents.
TO DISCUSS ITEMS REQUIRING ACTION RESULTING FROM CIRCULATION OF COUNCILLOR REPORTS PRIOR TO THE PARISH MEETING
RoSPA Clerk to gain quotations for fort maintenance, zip wire, basket ball priorities as identified. Item carried to establish working party for playing field.
Rights of Way TB working with Dawn Isaac to complete leaflet identifying local walks.
B645 Clerk confirmed no response to two emails with regard to help requested. TB proposed VB seconded and RESOLVED by unanimous vote for Clerk to email contacts further up hierarchy with P Downes support.
Dog fouling Clerk to contact HDC updating them with status and enlisting further support.
Village hall Clerk to write to confirm HWPC support in insuring village defibrillator and completing fortnightly checks.
Website nearly complete further work required for porting old into new site.
FINANCE
a. It was proposed by VB, seconded by GW and RESOLVED by unanimous vote to Approve account balances and bank reconciliation Yr. end 31 March 2016. Account balances March: Business Money Manager £19,101, Community a/c £2,777 and Community a/c £0.91. TOTAL £21,879.
b. It was proposed by VB, seconded by GW and RESOLVED by unanimous vote to Approve payments on finance report dated April 2016:
CAPALC annual subs. £224
T Sands Groundsman on 6.4.16 £225
J Abell Wages £400.14 (April)
Parish Assembly £17.27
Dog poo dispensers £45.12
Donation requests from East Anglian children’s hospice and Magpas had been sent HWPC donation request forms.
Clerk transferred £3000 into current a/c on 24.3.16.
New financial year cheque books would commence from cheque number 200201. Cheque number 101133 completed the last transaction in March 2016.
c. It was proposed by VB, seconded by GW and RESOLVED by unanimous vote to To Agree the Annual Governance Statement 2015/16 Section one. VB and Clerk duly signed.
CORRESPONDENCE AND CLERKS REPORT
a. CCC: 26/2/16 B645 Replacement road markings confirmation of faults, 2/3/16 local projects 8/3/16 Scott Parson LHI feedback, 18/3/16 LHO letter of changes within Highways Department.
b. RESIDENTS: 18/2/16 three further Objections to Garden of Rest sale, 6/3/16 Spinney bridge, 1/3/16 dog fouling, 9/4/16 Kym’s stables DPM held on 18.4.16 regarding access statements.
c. HDC: 1/3/16 Ian Graham Parish map, 16/3/16 news, 19/3/16 step by step guide to planning portal – Clerk reminded Councillors of setting this facility up, 11/4/16 electronic notifications to Clerk regarding planning applications from 1.4.16, 9/4/16 Kym’s stables update, 7/4/16 Police & Crime commissioner candidates standing for election on 5/5/16.
d. HUNTS FORUM: March newsletter, Funding Forum.
e. CAPALC:18/3/16 Green Lane Light advice, 31/3/16 Legal topic notes (4). 6/4/16 New employment briefing.
f. KIMBOLTON PARISH COUNCIL: 18/03/16 Invite to Local Joint Forum meeting on 24.4.16 Clerk highlighted date please could Councillors confirm availability, 14/3/16 Great Staughton Council new clerk and invite to APA.
g. THE PENSIONS REGULATOR
h. JONATHON DJANOGLY: Save Hinchingbrooke Hospital petition.
i. CAMBRIDGESHIRE ROADWATCH: scheme 1/3/16 Derek Crosby1/3/16
j. COMMUNITY PLAN: 14/3/16 Andy James CP report action group Minutes circulated prior to the meeting. Clerk to set up future Agenda item, 23/3/16 Defibrillator correspondence.
k. SLCC: 15/3/16 News Bulletin, 23/3/16 acknowledgement of receipt of portfolio of CiLCA evidence, 18/3/16 Green Lane light advice.
l. CAME AND COMPANY: 6/4/16 Spring newsletter, 24/3/16 Confirmation of insuring defiberator under PC policy.
m. DONATION REQUESTS:18/3/16 East Anglia’s children hospice., 11/3/16 Magpas air ambulance Clerk forwarded grant request form.
n. P DOWNES: 4/4/16 Planning petition. J GRAY: 5/4/16 March flood summary.
MATTERS TO BE RAISED BY MEMBERS FOR THE NEXT AGENDA.
The meeting closed at 9.40pm. / ALL
ALL
Clerk
Signed by the Chairman Veronica Bolton 15th March 2016 Page 1 of 5