Click on Icon (Now Datatel – will change to Colleague later)
Put in User Name: (Same as Novell User ID)
Put in Password: (Must be changed if not a current Colleague user)*See instructions below.
Special Note: Your new Password must contain at least 8 characters, at least 1 Capital letter, and at least 1 Character or Number (A Character and a Number is safer)
Once in Colleague Database
Click on APPS to select your Function
Clicking on the + Sign next to the Folder will show you the screen options you have.
You can type the function code (ex. SHAP) or double click on the function code to activate that screen.
Helpful Hints: You can add the function codes to your Favorites List for quick access – just like you have for your Internet Page.
Also, by clicking on the down arrow on the Quick Access box, you can see the last few function codes that you used.
Saving Information
When navigating through Colleague, you will use many screens. To save a screen in which have you have entered information – click on the Single Blue Disk Icon. To save all the screens (the record you have been working) click on the Multi Blue Disk Icon.
Exiting from a screen
To Exit a Screen (to cancel a screen) click on the Single Red (anyinformation you may have entered on that screen will not be saved).
To Exit from a Record, click on the Multiple Red (any information that was not previously saved will not be saved).
Navigating a screen
Person Lookup – to search for a person you can type the first and last name (if known). If you have limited information you can type the firstname and first letter or two their last name. You can type the last name (,) and then the 1st letter of the first name (ex. Jones,D). This will generate a list you can choose from. To make a choice you can: click on the Box on to the left of the name (or item), or put the Number of the name (or item) in the rectangle on the bottom of the page. After either method click on the Single Blue Disk Icon.
If you click in a box and are not sure what you need to do – click on the Help Icon/F1.
You may need to also click on More to get more detailing information. Boxes that are colored in Red must be filled out.
Deleting information in a numbered box.
If a number is by the field you are entering information and you want to delete that information click on the number and use the option to delete. Otherwise the information may not be deleted correctly.
Boxes with an Arrow at the end give you choices to enter into the box. Boxes with a Dark and Light Bluecolored box are Drill Down Boxes. This takes you to another screen to input additional information. To save material you enter into a drill down box – click on the Single Disk Icon. To get out of the drill down without saving anything – click on the Single X.
Typing the character @in a box will bring back the last record you worked on (before signing off).
Typing …ina box will give you the list of items you can choose from to put into the box.
To Exit from Colleague go to the File menu and click on exit. This will assure that the information is stored correctly.
*Your USER ID for all Colleague environments (Test and Production) is the same as the USER ID you currently use to access the network (Novell). In most cases, this is the first 6 letters of your last name, first name initial and middle name initial.
Your Colleague PRODUCTION environment password will be the password you should have selected when Colleague was loaded on your desktop. In order to access Colleague Production for the first time you will be required to change your password. If you have not already done so, please change your network password by going to the college’s website. Once there:
Click on FACULTY & STAFF
Select the quick link – Administrative Password Change Follow
Follow the directions indicated on the Password Change screen
Upon successful completion, you now have a new password.
Use this new password to access both Novel and Colleague.
This password change does not affect your Group Wise password.