OMTL -507 Page 2 of 4

Subject: Revisions to Incorporate Worker Portal and Business Redesign

Volume IIIA

The Table of Contents is revised to change the name of MS 4100 to System Interactions and delete MS 4120, KWP Spot Checks on KAMES.

MS 4000, Kentucky Works Program, is revised to clarify a statement on child care.

MS 4005, KWP Participation Requirements, is revised to remove the KAMES coding and change “W” reference to “UP” for unemployed parent KTAP cases.

MS 4100, System Interactions, is revised to change the title to Systems Interactions and to clarify the process of information sent from Worker Portal to OTIS.

MS 4120, KWP Spot Checks on KAMES, is obsolete.

MS 4200, Educational Component for Teen Parents, is revised to remove the references to KAMES coding for child or adult, and replace it with teen parent who is head of household. The teen parent who is the head of household is considered an adult.

MS 4210, Vocational Educational Training, is revised to state that hours spent in work study programs are considered countable hours of employment and that the hours and income are entered on Worker Portal.

MS 4215, Short-Term Training, is revised to clarify the case manager’s duties regarding when approving a short-term training. It is also revised to change the name of form PA-33 to form KW-33 Verification of Kentucky Works Program Participation.

MS 4217, Coding Vocational Educational Training, is revised to remove the references to KAMES codes and change the reference from “W” to “UP” for unemployed parent KTAP cases.

MS 4230, Community Service, is revised to change “W” reference to “UP” for unemployed parent KTAP cases and “C” to KTAP cases.

MS 4245, Calculating Hours of Participation for WEP/COM, is revised to change “W” reference to “UP” for unemployed parent KTAP cases and “C” to KTAP cases. It is also revised to change the name of form PA-33 to KW-33.

MS 4250, Employment, is revised to remove the need to calculate the countable hours of self-employment as this will be done by the system based on the earnings information entered on Worker Portal. It is further revised to state the type of income for work study, WIOA, and RTW income is chosen on Worker Portal to be excluded.

MS 4270, Work Experience Program (WEP), is revised to change “W” reference to “UP” for Unemployed Parent cases and “C” reference to KTAP cases. It is also revised to change the name of form PA-33 to KW-33.

MS 4300, Accident Insurance for Work Experience and Community Service Placements, is revised to remove reference to KAMES and replace it with Worker Portal. It is also revised to remove reference to form PAFS-2, which is obsolete, and state a manual correspondence is issued on Worker Portal.

MS 4355, Domestic Violence Counseling, is revised to change the name of form PA-33 to KW-33.

MS 4365, Substance Abuse Treatment, is revised to remove reference to OWL/SEEC as they are no longer contractors with DCBS. It is also revised to change reference of PA-33 to KW-33.

MS 4370, Mental Health Counseling, is revised to change the name of form PA-33 to KW-33.

MS 4373, Targeted Assessment Program (TAP), is revised to change the name of form PA-33 to KW-33.

MS 4375, Vocational Rehabilitation, is revised to change the name of form PA-33 to KW-33 and to remove reference to KAMES.

MS 4410, Staff Roles and Responsibilities, is revised to remove reference to KAMES and change to Worker Portal.

MS 4500, General Health Assessment, is revised to change form PA-219 to KW-219, Kentucky Works Program Fact Sheet.

MS 4505, Mental Health Assessment, is revised to change form PA-219 to KW-219, Kentucky Works Program Fact Sheet and to remove reference to OWL/SEEC. It is also revised to state a referral to the Medical Review Team (MRT) is made when a recommendation for determination of disability is appropriate.

MS 4510, Learning Needs Assessment, is revised to change form PA-219, Kentucky Works Assessment Process, to form KW-219, Kentucky Works Program Fact Sheet.

MS 4515, Addressing Challenges to KWP Participation, is renamed. It is also revised to clarify that the Transitional Assistance Agreement (TAA) is completed at application.

MS 4520, KTAP Transitional Assistance Agreement, is revised to remove reference to KAMES and change the name of form PA-33 to KW-33.

MS 4600, Options for KWP Activities, is revised to change form KW-105, KWP Referral Form, to KW-104, KWP Referral and form PAFS-5.1 to PA-5.1, Report or Referral to the District Social Security Office. It is further revised to remove reference to OWL/SEEC.

MS 4650, Monitoring and Tracking Participation, is revised to replace the references to KAMES coding for a teen parent who is considered an adult with teen parent who is head of household and change the name of form PA-33 to KW-33. Also, the school attendance report will be returned to the Centralized Mail Center.

MS 4652, KWP Participation Monitoring and Tracking Process, is revised to change the name of form PA-33 to KW-33.

MS 4655, Verification of Participation, is revised to change the name of form PA-33 to KW-33 and to change component OTH to MHA.

MS 4660, Excused Absences/Approved Holidays, is revised to change the name of form PA-33 to KW-33.

MS 4700, Conciliation Process, is revised to change the name of form PA-33 to KW-33 and to clarify issuance of form KW-204, Conciliation Notice. It is also revised to remove reference to KAMES.

MS 4720, Sanction Exceptions and Good Cause, is revised to remove the KAMES codes for the good cause reasons.

MS 4750, Applying the KWP Sanction, is revised to remove reference to KAMES coding and change the name of form PA-33 to KW-33.

MS 4770, Curing the KWP Sanction in Active KTAP Cases, is revised to remove KAMES procedures and replace with Worker Porter procedures.

MS 4780, Curing the KWP Sanction at Reapplication, is revised to remove reference to KAMES and exemption codes.

MS 4790, Resolving Erroneous Sanctions, is revised to remove reference to KAMES and replace with Worker Portal.

MS 4800, Unemployed Parent (UP) Participation, is revised to change reference to “W” cases to “UP” cases and to remove KAMES references and replace with Worker Portal.

MS 5270, Approval for CCAP, is revised to remove reference to KAMES and replace with Worker Portal.

MS 5300, Transportation Authorization and Issuance Procedures, is revised to state an EBT card for a second individual is automatically created by the system.

MS 5350, Overview of Supportive Services, is revised to change form PA-32 to KW-32, Authorization for Supportive Services Payments.

MS 5355, Supportive Services Items Subject to $400 Limit, is revised to state that an estimate is required when an individual requests assistance with an interview outfit or uniforms/clothing for employment. In addition, the need for the uniform or clothing needed to meet the employer’s dress code must be verified by the employer.

MS 5375, Car Repairs and Expenses, is revised to change form PA-32 to KW-32 and form PA-34 to KW-34, Car Repair Estimate Verification.

MS 5380, Remedial Health Goods/Services, is revised to change form PA-32 to

KW-32.

MS 5385, Authorization and Issuance, is revised to include estimates are required when an individual requests assistance with interview outfits and uniforms. Also, procedures for the cancellation of form KW-32 are added.

MS 5390, RN and LPN Licensing Authorization, is revised to change the name of form PA-32 to KW-32.