MEPAL PARISH COUNCIL
Clerk: Barbara Green, Email: tel 07739 988736 or 01353 774711
Chairman: Mrs Elizabeth Stazicker, email , tel 01353 778129
NOTICE OF MEETING: Parish Council Annual Meeting and Full Council Meeting
TIME: 19.30
DATE: Monday 12th September, 2016
VENUE: Mepal Village Hall, School Lane, Mepal
All members of the Council are hereby summoned to attend for the purposes of considering and resolving the business to be transacted at the meeting as set out below.
MEMBERS 5
VACANCIES 2
QUORUM: 3
Members of the public and press are invited to address the Council at its Open Forum.
AGENDA
586/16 TO RECORD APOLOGIES FOR ABSENCE
587/16 MEMBERS’ DECLARATIONS OF INTEREST
588/16 MEMBERS’ REQUESTS FOR DISPENSATIONS
589/16 TO SIGN AND APPROVE MINUTES OF MEETINGS OF:
a) Full Parish Council meeting 11th July
b) Extraordinary meeting 22nd August
590/16 TO RECEIVE DISTRICT AND/OR COUNTY COUNCILLORS’ REPORTS
591/16 APPLICATION TO JOIN PARISH COUNCIL
To consider application from Mr Chris Simpson (application form circulated to councillors prior to meeting)
592/16 OPEN FORUM FOR PUBLIC PARTICIPATION
593/16 COMMUNITY HIGHWAYS VOLUNTEER SCHEME
To consider ECDC scheme for recruiting volunteers, including Siding Out, Vegetation Cutting Back, Sign Cleaning, Litter Picking
594/16 BUILDINGS OF LOCAL INTEREST REGISTER
To consider inclusion of 17 Bridge Lane on Register
595/16 MAINTENANCE WORK ON MEPAL RECREATION FIELD
To consider:
a) Further work to improve football pitches
b) the condition of entrance to field from Witcham Road and any action necessary.
596/16 FIRE ALARM MAINTENANCE AT PAVILION
To consider quotes received
597/16 PAVILION LICENCE
To consider amendment to alcohol licence
598/16 LILIBET WOOD & BOUNDARY
Update on situation regarding cutting back overgrowth
599/16 CHRISTMAS TREE
To consider provision of Christmas tree and lighting in village
600/16 VILLAGE HALL GRANT REQUEST
To consider letter from Village Hall requesting assistance with purchase of new curtains
601/16 PLANNING GUIDANCE
To note updated guidance from East Cambs District Council
602/16 PARISH COUNCIL INSURANCE RENEWAL
To consider quotes from Came & Co and Zurich (quotes circulated to councillors prior to meeting)
603/16 PARISH COUNCIL COMPUTING
To consider replacement of existing laptop
604/16 FINANCE
To approve following payments:
a) Scribe 2000 software £234.00
b) Cambridge Door Service new motor & fit £637.45
To approve payment of the following outstanding accounts made between meetings:
(E=electronic, DD=direct debit, CH=cheque)
a) Ground tiles for play area (reimburse BG) £59.99 E
b) Strimmer line (reimburse SB) £ 9.99 E
c) Cambridge Door Service (service) £459.72 E
d) NewFlame fire equip maintenance £120.58 E
e) Balfour Beatty £132.78 E
f) Truelink £495.54 E
g) ECDC Licence fee £180.00 E
h) DJ Richards, printing Mepal People £119.58 E
i) Mepal Village Hall rent £130.00 CH
605/16 ACTIONS completed and outstanding:
· New recycling container
· Repairs to waste and dog bins around village
· Repairs to Play Area equipment
· Replacement of broken paving slabs on Recreation Field
· Purchase, installation and set-up of accounting software
606/16 DIARY DATES
a) To note that the next Full Council Meeting will be held on Monday 10th October at 7.30pm
b) There will be a meeting on 14th November 2016 but no meeting is planned for December.
c) The first meeting of 2017 will be on 9th January at 7.30pm
……………………………………………. Parish Clerk
4th September, 2016