CPE Host Club & Judges Contract – Effective March 1, 2009

NOTE: CPE will not intervene in contract disputes between the club and judges

This form may be used for contracting with the judge of record and/or contracting with a supervising judge

CPE host clubs / judges have permission to use this form, making any changes necessary per the club/judge’s requirements.

Part 1 – Host Club

Host Club:
Trial Date(s):
Address of Trial:
Host Club contact person:
Email:
Phone(s):

Ø  The CPE Equipment List form (www.k9cpe.com/clubinfo.htm) must be used - one form sent for each ring: email to the judge, and the judge’s course reviewer (see your trial approved email from CPE).

Ø  A CRCD ring grid is required if there are any poles or unusable areas within the ring, or an irregular shaped ring size (not squared or a rectangle shape)

Ring 1 dimensions / Ring 2 dimensions / Ring 3 dimensions

Class order and level groupings – If the host club has a preference (judges will attempt to accommodate, and must discuss with the club if they cannot – exception, Jackpot traditional/non-traditional, the club can ask for either, the judge does not need to comply), they need to list it for this contracted judge only: If no groupings are listed, the judge must let the club know the level groupings no later than 6 weeks prior to the trial. Host club: list the classes in the tentative order they will run each day. If more than one ring will be used, list the ring number for each class.

Day 1 / Day 2 / Day 3 / Day 4
Date / Date / Date / Date


Part 2 – Host Club and Judge

Judge will be: Driving Flying/no car Flying/car rental
If flying, will judge make own reservations?: Yes No
Airport flying from: / Lodging: Club member’s home Camping
Hotel – judge make resv. Hotel – club make resv.
Smoking: Yes No Bed: 1-Bed 2-Beds
Extra person and/or dog fees are to be paid by the judge
Airport flying to:
Car Rental:
Mileage if driving:
Amount per mile reimbursement ______
Not to exceed the Federal amount
Is the club allowing the judge to show their own dog(s) at the trial if another CPE judge will be in attendance?
Yes No / If allowed, is the judge showing at this trial? Yes No
If not showing, will dogs be with the judge? Yes No
Note: Judges of record are not allowed to show their dogs if they are an apprentice judge,
or any judge if a 2 ring trial has both rings running simultaneously.
Tolls: / Airport Parking:
Food: / Course Copies:

Customary Expenses

If the judge will be driving more than 4 hours, the club has the option of paying the equivalent

cost of an airline ticket or mileage, whichever is less.

Other expenses – only allowed if on a signed contract

Cancellation policy:

Part 3 – Judge

Judge:
Email:
Address:
Home Phone: / Cell Phone:
Time zone and hours to call:
In case of Emergency, please contact:
Any medical issue the club should
be aware of (Ex: bee stings):
Daily hospitality – what the judge would like to drink and eat during the trial day:
Per run entered judge’s fees: / Minimum per day judge’s fees, if any:

The judge and club must each keep a copy of the contract.

Signature
of Judge: / Date:
Signature of
Authorized
Club Member: / Date:


CPE Trial Expense Report

Only expenses listed on the judge’s contract will be paid

Judge:
Date final expense report is due to the club:
No expenses received after this date will be reimbursed. All original receipts must be included.

NOTE: Mileage reimbursement is not to exceed the US Federal amount for the most current figure per the government website. Do not include mileage or gas for any personal side trips.

Expense / Items prepaid / Paid at the event / After Event
Expenses Due
(attach original receipt)
Airfare – if prepaid, an emailed flight confirmation receipt is required that includes the total fare
Car Rental– if prepaid, an emailed car rental confirmation receipt is required that includes the total rental
Car Rental Gasoline (no car rental mileage will be paid unless pre-authorized) / N/A
Airport Parking/Shuttle/Taxi
(not to exceed $50 if shuttle or taxi, receipt required) /

N/A

/ /
Mileage to/from home airport / N/A
Mileage if driving to show
(see contract for limitations) / N/A
Tolls / N/A
Camping at site / N/A
Hotel – If paid by the judge, not prepaid by the club / N/A
Judging Fees – Per contracted amount per run entered: $______ / N/A / N/A
Meals / N/A
Other – must be preapproved
Other – must be preapproved
Total

The Host Club will be available on the last day of the trial for judging fee and expense checks, paid per original receipts. Any other expenses (original receipts only), must be received by the Host Club, no later than 2 weeks after the close of the trial to be paid. Any expenses received after that date will not be reimbursed. All expenses must have original receipts to be reimbursed.