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ITEM NO. 1
Confirmation and signing of the minutes of last Council’s Meeting No. 02/2003-2004 held on 28.05.2003 at 11-00 A.M., at Committee Room, Palika Kendra, NDMC. (See pages 2 - 6)
COUNCIL’S DECISION
Minutes confirmed.
ITEM NO. 1 A
Confirmation and signing of the minutes of Council’s Special Meeting held on 12.06.2003 at 11.00 A.M., at Committee Room, Palika Kendra, NDMC.(See pages 7)
COUNCIL’S DECISION
Minutes confirmed.
NEW DELHI MUNICIPAL COUNCIL
PALIKA KENDRA : NEW DELHI
MINUTES OF THE COUNCIL’S MEETING NO. 02/2003-2004
DATED 28.05.2003 AT 11.00 A.M..
MEETING NO. / : / 02/2003-2004DATED / : / 28.05.2003
TIME / : / 11.00 A.M.
PLACE / : / PALIKA KENDRA, NEW DELHI.
PRESENT :
1.Sh. R. Narayanaswami :Chairperson
2.Sh. Ram Bhaj:Vice-Chairman
3.Smt. Tajdar Babar:Member
4.Sh. M.P. Chawla:Member
5.Smt. Mohini Garg :Member
6.Sh. Pradeep Kaul Jalali:Member
7.Sh. Sanjiv Kumar:Secretary, N.D.M.C.
S. No. / ITEM / P R O C E E D I N G S1. / Confirmation and signing of the minutes of last Council’s Meeting No. 01/2002-2003 held on 23.04.2003 at 11-00 A.M., at Committee Room, Palika Kendra, NDMC. / Minutes of the last meeting confirmed.
2. / REPLY TO ADMITTED QUESTIONS UNDER SECTION 28 OF THE NDMC ACT, 1994. /
Reply to the admitted questions were given. However, while replying the supplementaries, the following decisions were taken :-
QUESTION NO. 1
- In respect to the question regarding deputationists in Edn. Deptt., it was decided that a note be brought before the Council clarifying whether the teachers taken on deputation are from Delhi itself. It should also clarify why teachers were taken on deputation during summer vacation, when the school are closed, whether RRs for the post of teachers provide for deputation / absorption, reasons for taking cancer patient on deputation, and also reasons for absorption of Mrs. Neeta Baroka as TGT. The details of houses allotted to teachers on deputation be also given.
- It was also decided that note should also include details of officers appointed on contract basis without availability of the vacancies.
- It was further decided that deputationists who have completed 5 years tenure should be given a final extension preferably 3 months and be repatriated. Necessary intimation should be sent to the parent departments.
It was decided that a note be brought before the Council giving details of Mochis as petitioners in Sodan Singh case, tehbazari rate and area allotted to them vis-a-vis other tehbazari holders, and the details of the petitioners before the Supreme Court who prayed for change of trade etc.
QUESTION NO. 3
It was decided that a Committee under the chairmanship of Financial Advisor be constituted to consider:a)Recovery cases of dues from ex-allottees pointed out by Chief Auditor.
b)Status of cases of recovery of arrears of license fee / damages from existing allottees.
c)Status of cases where eviction / recovery orders have been passed by the Estate Officer but not implemented.
d)Review of cases of transfer / mutation / change of names etc. and steps to be taken to clear them in specific time frame indicated in citizen’s charter.
The Committee should give its report by 15.7.2003 after consideration of above and submit its report on action to be taken by Estate Deptt.
It was also decided that Questions of Sh. M.P. Chawla, Member regarding Director (Project) will be taken up in next Council Meeting.
3. / PROPOSALS FOR CONSIDERATION BY THE COUNCIL.
3 (i)
(A-14) / Const. of a Multi-purpose hall at Laxmi Bai Nagar on the Bank of covered Khushak Nallah. - Revised Preliminary Estimate. / Resolved by the Council that administrative approval and expenditure sanction to the revised preliminary estimate amounting to Rs.88,38,200/- for the work of Const. of a multi-purpose hall at Laxmi Bai Nagar on the bank of covered Khushak Nallah, is approved.
3 (ii)
(B-8) / Shifting of E.S.S. from Imtiaz Khan Marg to Pt. Pant Lane, New Delhi due to widening of Imtiaz Khan Road. / Resolved by the Council that administrative approval and expenditure sanction to the estimate amounting to Rs.78,67,500/- gross and Rs.77,68,000/- net for Shifting of ESS from Imtiaz Khan Marg to Pt. Pant Lane, is approved.
3 (iii) (V-4) / Declaration of Verandahs of various Markets in N.D.M.C area as Public Street. / Deferred.
3 (iv) (D-9) / Investment Policy of NDMC : Minutes of the meeting held under the said policy of the Council laid down by Resolution No. 3(iii) dated 5th November, 1996 read with Resolution No. 3(i) dated 27th March, 2002. / Information noted.
3(v)
(C-12) / Contracts / Schemes involving an expenditure of Rs. 1 Lac but not exceeding Rs. 50 Lacs. / Information noted.
3(vi)
(C-13) / ATR on the status of ongoing schemes/works approved by the Council. / Information noted.
3 (vii) (M-3) / Implementation of the Mid-Day-Meal Scheme. / Deferred. It was decided that this item be discussed separately in the meeting to be held in the chamber of the Chairman.
3 (viii) (E-6) / Cleaning, Sweeping and Maintenance of Charak Palika Hospital, Moti Bagh. / Deferred.
3 (ix) (M-4) / Status Report of distribution of Welfare Items to Students. / Information noted.
3 (x)
(U-1) / Waiving off parking charges in respect of unclaimed Car/Scooters lying parked at under ground Palika Parking, Connaught Place, New Delhi for a long time. / Resolved by the Council that parking charges as mentioned in the preamble against each vehicle is waived off.
3 (xi) (K-4) / ‘SAHYOG’-A Pilot Project to be run in collaboration with NGO Disha for women empowerment through training in innovative vocational skills and micro credit initiatives. / Deferred.
However, it was decided that a note be brought before the Council giving detail of Schools entrusted to Rotary Club, their role, activities and functions.
3 (xii) (B-9) / Shifting of Electric Sub-Station at Palika Bazar basement to Ground Floor & Replacement of old HT/LT panels. / Resolved by the Council that administrative approval and expenditure sanction to the estimate amounting to Rs.39,55,500/- is accorded for Shifting of ESS at Palika Bazar Basement to Ground Floor & replacement of old HT/LT panels.
3 (xiii) (V-5) / Permission for installation of Cellular Towers / antennas in NDMC Area. / Deferred.
3 (xiv) (H-6) / Review of reservation of posts of Section Officer for Personal Assistants. / Deferred.
4 . / RESOLUTION U/S 23 OF THE NDMC ACT, BY SH. RAM BHAJ, VICE CHAIRPERSON, NDMC.
4 (i)
(H-5) / Naming of Road in the name of veteran freedom fighter, Late Sh. Dataram Bhutani as “Dataram Bhutani Marg. / Resolved by the Council that, the unnamed road connecting Safdarjung Flyover – B.K. Dutt Colony Market – CPWD Guest House be named after the name of veteran freedom fighter, Late Sh. Dataram Bhutani, as DATARAM BHUTANI MARG.
( SANJIV KUMAR )( R. Narayanaswami )
SECRETARYCHAIRMAN
NEW DELHI MUNICIPAL COUNCIL
PALIKA KENDRA : NEW DELHI
MINUTES OF THE COUNCIL’S SPECIAL MEETING
DATED 12.06.2003 AT 11.00 A.M...
PRESENT :
1.Sh. R. Narayanaswami :Chairperson
2.Sh. Ram Bhaj:Vice-Chairman
3..Smt. Tajdar Babar:Member
4.Sh. M.P. Chawla:Member
5.Sh. Satish Chandra:Member
6.Sh. P.K. Pradhan:Member
7.Sh. Sanjiv Kumar:Secretary, N.D.M.C.
S.NO. / ITEMS / PROCEEDINGS1. / Implementation of the Mid-Day-Meal Scheme. / Deferred. The matter be brought before the Council again after obtaining revised menu from the M.C.D.
2. / Resurfacing of Lanes and Service Roads in NDMC area. SH: Review of Periodicity of Resurfacing of Roads. / Resolved by the Council that the periodicity of resurfacing of roads as given in para 11 of the preamble is approved.
It was further decided that the words “Colony Roads” be added at S. No. 4 after the works “Lanes/Service Roads”.
( SANJIV KUMAR )( R. NARAYANASWAMI )
SECRETARY CHAIRMAN
ITEM NO. 2
REPLY TO ADMITTED QUESTIONS UNDER SECTION 28 OF THE NDMC ACT, 1994.
COUNCIL’S DECISION
Written reply to three admitted questions were given to Shri M.P. Chawla, Member. Another admitted question regarding regularization of shops will be replied in the next Council Meeting. The questions, however, could not be discussed and it was decided to take up all these questions for discussion in the next Council Meeting.
ITEM NO. 3
PROPOSALS FOR CONSIDERATION BY THE COUNCIL.
Contd……
ITEM NO. 3 (i) (A-15)
Purchase and demolition of existing structure (part ‘A’) and construction of 50 bedded maternity hospital and staff qrs. At Kitchner Road, Chanakya Puri, New Delhi.(Part ‘B’). - Tender Thereof.
Administrative approval and expenditure sanction to the preliminary estimate amounting to Rs.6,12,73,000/- (Six crores twelve lacs seventy three thousand only) was accorded by the Council vide its Resolution No.3(V) dated 17.5.01. Detailed estimate amounting to Rs.4,81,38,200/-(Four crores eighty one lacs thirty eight thousand two hundred only) was technically sanctioned by CE(C) dated 30.10.2002. Survey report for dismantling the existing single storey structure with a reserve price of Rs.5,23,792/- was approved by the Council vide its Resolution No.3(XXII) dated 27.3.2002. Draft NIT amounting to Rs.4,67,36,137/- for construction of 50 bedded maternity hospital and staff qrs. was approved by CE(C) On 24.1.2003.
Pre-qualification of contractors for building work was done wherein 21 nos. of firms were selected for tendering for this work. Item rates sealed tenders for (i) Purchasing and demolition of existing structure (Part ‘A’) with reserve price of Rs.5,23,792/- and (ii) Construction of 50 bedded maternity hospital and staff qrs. At Kitchner Road (Part ‘B’) with an estimated cost of Rs.4,67,36,137/- were invited from 21 pre-qualified firms, keeping last date of receipt of application in Division Office, date of issue of tender documents and date of receipt of tenders as 26.2.2003, 26.2.2003 and 10.3.2003 respectively. Twenty firms had applied for issue of tender documents. Pre-bid conference for clarifying the queries of the tenderers was also held in Council Room on 5.3.2003 and the minutes of the same were also sent to all the 20 Firms and the date of opening of the tender was also extended from 10.3.03 to 24.3.03. On the date of opening of the tender it was seen that only 15 firms had submitted their tender. The comparative statement of the three lowest firms is as under:-
SN / Name of firm / Total amount quoted / Rebate offer / Amount of rebate / Net amount after rebate / Less for part ‘A’ / Net tendered amount Rs.1 / Vir Bhan Mittal / 4,49,98,174./- / 1.85% / 8,32,466/- / 4,41,65,708/- / 4,76,400/- / 4,36,89,308/-
2 / M/s. Sai Cons. / 4,75,51,668/- / 5.3% / 25,20,238/- / 4,50,31,430/- / 5,38,000/- / 4,44,93,430/-
3 / M/s
S.B.C India Ltd. / 4,55,70,538/- / Nil / Nil / 4,55,70,538/- / 2,25,000/- / 4,53,45,538/-
From the above statement it is seen that Vir Bhan Mittal has emerged to be lowest tenderer. The net tendered amount of Vir Bhan Mittal has worked out to Rs.4,36,89,308 which works out to 5.46% below the estimated cost of Rs.4,62,12,345/- (Part B - Part A) i.e. Rs.4,67,36,137/- and Rs.5,23,792/-). The justification of rates prepared by the field office on the basis of circulated and prevailing market rates and checked by the SSW office works out to 12.39% above the estimated cost.
The case has also been examined by the Finance vide their No.FA-1795 dated 4/17.6.03 and concurred as under the “lowest quoted rates are well comparable with the trend of rates prevailing in CPWD and are within the justified rates, we concur to the proposal of the department to accept the lowest tender of Vir Bhan Mittal for Part ‘A’ and Part ‘B’ of the work at their over all tendered amount of Rs.4,36,89,308/- (Rupees Four crores Thirty Six Lac Eighty Nine Thousand and Three Hundred Eight Only) which is 5.46% below (five points forty six percent) the estimated cost (over all) of Rs.4,62,12,345/- (Rupees Four Crores Sixty Two Lac Twelve Thousand Three Hundred Forty Five only)”.
The Chairman has seen the case.
Chief Engieer (C)’s remarks :-
The case is placed before the Council for consideration and acceptance of tender and award the work to the lowest tendere Vir Bhan Mittal at their overall tendered amount of Rs.4,36,89,308/- (Four crores thirty six lacs eighty nine thousand three hundred eight only) which is 5.46% below (Five point four six percent) below the overall estimated cost of Rs.4,62,12,345/-) (Four crores sixty two lacs twelve thousand three hundred forty five only) for the work mentioned above, as per details brought out in the preamble.
COUNCIL’S DECISION
Resolved by the Council that the offer of the lowest tenderer M/s Vir Bhan Mittal at their overall tendered amount of Rs.4,36,89,308/- for part ‘A’ and ‘B’, which is 5.46% below the overall estimated cost of Rs.4,62,12,345/-, is accepted.
ITEM NO. 3 (ii) (B-10)
Estimate for establishing NDMC`s 33KV substation at Doordarshan Bhawan, Mandi House, New Delhi.
The Prasar Bharti is constructing a major complex for T.V.Centre at Mandi House, New Delhi and their full load demand has been intimated as 7000 KVA. The load of existing buildings at this complex to the extent of 2000 KVA was released at 11KV, but their projected load demand of about 7000 KVA cannot be released from existing NDMC 11KV mains in the area. Prasar Bharti are pressing very hard for providing electric connections since their buildings are nearing completion and it is understood that they have already applied for completion certificate.
As per Council`s Reso.No. 3(iv), dated 20.04.2001 (placed at Annexure See pages 16 – 22) for “Providing electric connection to different bulk consumers of 33/66KV in NDMC area” in cases where NDMC 11KV mains are not able to meet the load demand of consumer and where outgoing HT feeders will be taken out for other consumers- land and building shall be provided and maintained by the consumer free of cost and rent for 33KV OR 66KV substation as per the requirement of NDMC. The entire cost of establishing 66/33KV substation shall be borne by NDMC. However, cost of 11KV outgoing feeders shall be borne by the consumer as per policy of Council for 11KV supply. The consumers having load demand more than 4 MVA and not required to establish a 33kV substation shall be charged Rs.10.00 lacs per MVA OR part thereof for all loads above 4 MVA towards the cost of 33KV substation. In case where 33KV substation is dedicated exclusively for the building, the entire cost is borne by the party.
The built up space for the proposed 33KV substation is being provided by Prasar Bharti free of cost and rent to NDMC and the same has already been constructed by them after getting necessary plans approved from C.A., NDMC and the building is nearing completion. Accordingly, as per policy of Council, the 33KV substation shall be installed at NDMC`s cost and NDMC shall also meet outside load from this substation. Prasar Bharti will, however, be given deposit estimate for 11KV outgoing service feeders to supply power to their building.
According to the policy of NDMC, a 33KV electric substation has been proposed to be constructed at Doordrshan Bhawan, Mandir House, New Delhi at an estimated cost of Rs.9.21 Crores to meet the load of Prasar Bharti Building and other adjoining area such as additional load of Supreme Court, M.S. buildings at Barakhamba Road /Sikandara Road/ Ferrozshah Road/ Lytton Road/ B.D. Road and Bengali Market area etc. The estimate includes:-
(a)The cost of 2 No. 33KV main incoming feeders of size 400 sq.mm / 3
Core from our 66KV electric substations namely at B.D.Marg and School Lane.
(b)2 No., 12.5/16 MVA, 33/11KV power transformers.
(c)33KV GIS seven panel board including their C & R panels comprising of:-
i)Incoming feeder panels 1250 Amperes……………2 No.
ii)Outgoing panels for power transformers…………..2 No.
of 33/11KV 800 Amperes.
iii)Outgoing feeder panel of 800 Amperes.…………...2 No.
iv)Bus coupler panel 1250 Amperes…………………1 No.
(d)2 No. 11KV, 350 MVA single bus bar SF-6/Vaccum indoor switchgear panel board each having thirteen panels including their C & R panels and other allied equipment.
This scheme of establishing a 33KV substation at Doordarshan Bhawan, Mandi House, New Delhi has already been approved by Central Electricity Authority as part of our Ninth Five Year Plan Scheme vide their letter No.DPD/UT/312(DEL)/99/303, dtd.07.08.2002.
Finance have concurred in the above estimate amounting to Rs.9.21 Crores vide their Diary No.FA-1847, dtd.16.6.2003 with certain observations which are replied as under:-
Sr.No. / Observations of Finance / Replies by the Department.1. / Availability of funds under the specific head of account. / Funds are available under the Head: E-4-1 to the extent of Rs.150.00 lacs during this year. Provision will be kept in RE:2003-04 & BE:2004-05 to the extent required.
2. / Correctness of facts and information submitted by the Department / Facts and informations furnished is correct.
3. / The department may ensure procurement of material keeping in view the progress of the Civil work from time to time. / Noted. The built up space for 33KV ESS has been provided free of rent and cost by the consumer and accordingly procurement action is being taken.
4. / The decision for providing of 33KV GIS panels may be reviewed in the light of controversy arisen recently in the case of establishment of a new ESS at B.D.Marg (Electricity –II Deptt). There has been a difference of opinion among the members of the TEC and NTPC, the consultant. CEE-II has stated at page 17/N that Electricity-II Department has recommended to the conventional type 33KV panels for the s/s (B.D.Marg). / The decision for providing panels at 33KV substation at B.D.Marg and Church Road is being taken by CEE-II separately. However in this case, the scheme cleared by Central Electricity Authority, Govt. of India provides for GIS panels. The Technical Sub-committee appointed for this case consisting of SEE-IV, SEE-V, EE(E)C-VI and EE(E)Plng.33KV has also recommended for providing GIS panels as approved by CEA. Further Chairman, NDMC vide his orders dtd. 8.3.2001 ( Annexure Page 23 - 24) had approved provision of GIS panels at 33KV level. This estimate has been framed accordingly as per above decision and as approved by CEA.
5. / CEE may sign the estimate in token of acceptance before submitting the case for approval of the Council / CEE-I has signed the estimate.
Since procurement of material takes considerable time to avoid delay in establishing this 33KV electric substation , advance action has since been taken with the concurrence of Finance dtd.10.12.1999 and prior approval of Chairman NDMC dtd.14.12.1999 (at Annexure Page 25 - 29) for procurement of 33KV HT cable of size 400 sq.mm / 3 Core and 33/11KV power transformers. The 400 sq.mm / 3 Core HT cable has since been procured and its laying will be taken in hand shortly. Purchase Order for power transformer of 33/11KV, 12.5/16 MVA has also been placed in March, 2003 with the approval of Council and the same are expected to be received by September, 2003.
The expenditure will be charged against the Budget provision of Rs.150.00 lacs kept for this work under the Budget Head :E-4-1 at Sr.No. 12, Page:109 of B.Book:2003-2004. This budget provision will be suitably revised in the RE:2003-2004 OR kept in BE:2004-2005 depending on the progress of works.
The Chairman has seen the case.
Remarks of the Chief Engineer(E)I :-
The estimate for “Establishing a 33KV electric substation at Doordarshan Bhawan, Mandi House, New Delhi may be noted to the Council for according administrative approval and expenditure sanction to the estimate amounting to Rs.9.21 Crores, as concurred in by Finance.
COUNCIL’S DECISION
Resolved by the Council that administrative approval and expenditure sanction is accorded to the estimate amounting to Rs.9.21 crores for “Establishing a 33 KV Electric Substation at Doordarshan Bhawan, Mandi House, New Delhi.