Company Accountant British Nutrition Foundation

Company Accountant – British Nutrition Foundation

Person specification

Knowledge, Experience and Qualifications Required

• Professional Accountant
• Experience of managing a complete financial function
• Experience of working as part of a cross functional team
• Good Excel skills
• Good communication, presentation and written and verbal reporting skills essential
• Knowledge of Charity SORP and experience of working with charitable organisations
• Knowledge of SAGE accounting packages would be advantageous.

The post would suit an experienced financial professional looking to work flexibly (e.g. part-time and/or with some working at home).

Specific tasks

Using Sage as the main information platform, carry out the following accounting procedures in an efficient manner.

1. General accounting responsibilities

• All financial processes and procedures, including internal controls
• Project (UK and EU) accounting (income recognition), setting/monitoring budgets for conferences/events
• EU-funded projects reporting (internal and external)
• Management accounts preparationand reporting on quarterly basis or when required (for the Trustees/Council meetings)
• Full control over prepayments, accruals, deferred income
• Management of relationship with auditors, preparation of annual accounts file and assisting auditors during audit process
• Budgeting, variance analysis, forecasting and cash flow statements/projections
• Decision support for Senior Management Team and advisory role on financial/non-financial matters (taxation, investment, income maximisation, fundraising, financial planning, strategies, and efficiency, effectiveness and economy audit)
• Liaison with the Programme Managers, including decision support regarding new income generation
• Support with payroll.

2. Cash management

• Control petty cash, prepare weekly/monthly reconciliation
• Perform bank reconciliations (GBP, EUR accounts)
• Control the use of the Company Credit Cards
• Perform weekly Visa Sales banking
• Reconcile Visa Sales statement
• Reconcile credit/debit card receipts obtained through PDQ machine
• Pay cheques received into bank

3. Purchase ledger control

• Enter purchase invoices and Staff/Governors expenses
• Enter Visa purchase payments
• Prepare and input BACS payments
• Prepare cheque payments and remittance advices
• Enter payments received
• Check supplier statements against records

4. Sales ledger control

• Raise sales invoices
• Prepare and send monthly statements to debtors and chase late payments (aged-debt management)
• Credit control and preparation of statements

5. Governance

• To ensure that the annual accounts and annual returns (e.g. VAT return) are submitted to the relevant institutions.
• To advise the organisation on the preparation of contracts/grants for projects (in terms of taxation and cost effectiveness).
• To review internal financial policies
• To provide financial input on investment decisions (e.g. reserves)

6. Member Companies and other Donor Organisations

Responsibility for the financial aspects of membership administration including:

• Maintaining database of contact names and particular requirements.
• Ensuring good communications with Member Company and other donors’ finance departments on an ongoing basis
• Preparing invoices and undertaking administrative tasks associated with donations(with input from Senior Management Team).