2015 Lloyds Bank Catering Application Form

Catering at the Lloyds Bank Cardiff Half Marathon 2015

The Lloyds Bank Cardiff Half Marathon weekend takes place from Saturday 3rd to Sunday 4th October 2015.

The weekend commences with the Lloyds Bank Festival of Running on Saturday 3rd October between 11am and 4pm, andthe Half Marathon then takes place on Sunday 4th October, with trading commencing in the Runners’ Village from 7am until 1/2pm.

We are looking to provide a varied mix of quality food and drink stalls which provide local, healthy and vegetarian eating options for all.

Over the weekend, there will be over 20,000 runners and 40,000 spectators passing through the Cardiff Half Marathon Runners’ Village. On Saturday there will be a family fun run, mascot race, mile road race championship, come and try sports activities, music and entertainment. On Sunday the village will also host entertainment throughout the day.

For further information on the event, please contact Gareth Ludkin at or on 02921 660790

Application Guidance

If you are interested in cateringat this year’s Lloyds Bank Cardiff Half Marathon race weekend, please fill in the below application form with as much information as possible.

Race organisers Run 4 Wales will make the ultimate decision on catering at this year’s event according to their desired balance of local, healthy and good quality catering which will complement and enhance the race day experience for participants and spectators.

Any additional information or photos you may be able to provide regarding your business would be gratefully received and will improve your prospects.

All documents listed in this application form MUST be provided when submitting your application otherwise you cannot be considered for inclusion in the event.

Costs and Conditions

The cost of catering at this year’s Lloyds Bank Cardiff Half Marathon is as follows:

Cost / Conditions
£150 plot fee per unit or £250 for two days(exclusive of VAT) + 20% of total sales / The plot fee is to be paid in advance of the race by Tues 1st September, with the rest of the balance to be paid on completion of the event.
A sales declaration must be submitted within one week of the event.

Deadline

All applications must be submitted by Monday 13th July for consideration. A decision will be made in the last week of July.Please return your application along with all required paperwork to or Run 4 Wales, Pod 1 (first floor), Capital Retail Park Leckwith Road, Cardiff, CF11 8EG.

If you are a successful applicant your place will not be secured until you have provided the relevant paperwork and payment.

Application Form

Contact Details
*Please provide event day contact details if different from the below closer to event date.
Organisation / Company
Organisation / Company Address
Contact Name
Contact Number
E-mail Address
Event day contact (if different from above)
Stand / Unit Details
*Please attach recent pictures of unit in both transport and set up provision
No of desired stands / units
On which days…
(please circle/highlight) / SAT / SUN / BOTH
Stand / Unit Title
Description: Menu / Activity splay Details
Size (in metres):
width / depth / height / Collapsed or Folded Structure / Trailer:
Operational:
Structure Detail
Trailer, marquee etc
All units require flooring if placed on grass. Do you have flooring available or would flooring be required?
Do you have sterile handwash facilities?
Vehicles access required?
*Set up and removal only
Approx time to set up
Approx time taken to close down.
Staffing :
Numbers and responsibilities
Stand / Unit Requirements
*Power
Requirement / Details
Other
Additional Requirements
Items to be powered / Qty / Ampsand connection type (each) / Watts (each) / Watts (total)
Document Provision
The following documentation must be provided for each stand / unit with your application. No stand / units will be permitted to set up without prior receipt of the following:
NICEIC sign off for all electrical trailers & installations
Food hygiene certificate
Gas certification (if applicable)
PAT Test certification for all electrical devices
Public Liability Insurance
Risk assessment – for stand build & activities
Wind load for structures over 5-metre span

Date: ______

Signed: ______Name ______