Attachment G - Pricing Form

Attachment G - Pricing Form

It is the intent of the City to pay incrementally during the life of the implementation, with forty percent (40%) of program costs paid at final “Go-Live.” Respondents are encouraged to align pay schedules accordingly. Payment and pricing responses will be considered in the analysis of determining the best solution.

Software Costs

List all software modules and associated costs. Please add lines as necessary to accommodate all modules necessary to meet City functional and technical requirements. Do not include software maintenance and support, as the costs for these items are to be included in a different section. Note that is the intent of the City to pay incrementally with final forty percent (40%) of software costs paid upon successfully proven production level integration of software and hardware. Success will be defined by User Acceptance Testing performed by the City with corresponding signoff documentation by both parties.

Hardware Costs

If proposing hardware (e.g. mobile devices) as part of the solution, list all hardware items and associated costs. Please add lines as necessary to accommodate all items necessary to meet City functional and technical requirements. Current hardware peripherals owned by the city are included along with the required quantity. If a hardware peripheral that the City currently owns is not supported, indicate a supported replacement equivalent with an item cost and total cost for the number of items indicated in the Qty field. Proposals shall not include sales tax/use tax for the State of Kansas per the exemption certificate for the project. Note that is the intent of the City to pay incrementally with final forty percent (40%) of hardware costs paid upon successfully proven production level integration of hardware and software. Success will be defined by User Acceptance Testing performed by the City with corresponding signoff documentation by both parties.

Respondents shall include all items necessary to provide the products and/or services specified. Additional items must be itemized and added to the list above so that the City has a complete listing of all products and services the Respondent intends to bill for. Vendor price shall include ALL labor, materials, products, and services necessary to install and provide the products and/or services as specified. THE CITY SHALL NOT BE LIABLE FOR ADDITIONAL CHARGES THAT ARE NOT STATED IN YOUR PROPOSAL. All charges for overtime, installation, shipping, etc. must be included in your costs.

Implementation Services Costs

Provide implementation services costs based on the required scope of services identified in the RFP. Note that it is not the City’s intent to negotiate a contract without further refining a detailed scope of work and final costs with the selected vendor. This table may be modified to meet the respective implementation plan as recommended by the Respondent to further define phased delivery and associated milestones. Note that is the intent of the City to pay incrementally with final forty percent (40%) of implementation costs paid upon successful delivery of product. Success will be defined by User Acceptance Testing performed by the City with corresponding signoff documentation by both parties.

Annual Maintenance, Support and Upgrade Costs

Provide annual maintenance and support costs for years 0 (initial product activation to 1st year anniversary) to 5. If upgrade costs are in addition to annual maintenance and support costs, specify the fee schedule in the description line item below each corresponding year. Note that if maintenance and support is not charged during year 0 it is acceptable to list $0.00 as the cost.

Hourly Service Rate Categories

For additional, out of scope services, provide hourly rate categories for the following different classifications of personnel.

Pricing Summary

Include totals from each section for a total, fixed-fee cost for the POS and Reservation Solution.